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Category: Administrative Policy

Published on
  • Effective: 5/24/1977
  • Revision: 6/8/2021
  • Reviewed: 4/26/13
  1. Board Directive
    The Board authorizes the release of the licensed employee agent group president as specified below and directs the Administration to allow such absences according to the following provisions:
  2. Administrative Policy
    The following administrative policy provisions shall be followed in administering this policy:

    1. The employee agent group president, when serving on a full-time or half-time basis, will be released from his/her teaching position for the equivalent amount of time.  The employee agent group will reimburse the District the comparable salary and benefits for such released time.
    2. The released-time president will declare by February 15 of the final year of his/her term whether it is his/her intention to return to a full-time teaching assignment.
    3. For a full-time president, the right of return to the same position, school and grade/subject, will exist for a maximum of two (2) years.
      1. If a request is made for additional two-year periods, the president will be guaranteed a return to the District in a position for which he/she is qualified. The assignment will be in the major and/or minor field of certification.
      2. The return after four (4) or more years may not necessarily be in the same building from which the president left.
      3. The right of return will not include reinstatement of extra-curricular or appointed positions previously held.
    4. For a half-time president, the right of return to the same position, school and grade/subject in a full-time position exists as long as the half-time president has remained at the same school and grade/subject he/she held prior to becoming the employee agent group president.
      1. If a half-time president has not remained at the same school and grade/subject he/she held prior to becoming president, the president will be guaranteed a return to the District in a full-time position for which he/she is qualified.
      2. The right to return will not include reinstatement of extracurricular or appointed positions previously held.
      3. An elementary partnership in which a half-time president is working is not considered a job share and cannot be dissolved; however, a new partner can be selected.
    5. The released time employee agent group president cannot be a Reduction in Staff.
    6. The individual(s) replacing the full-time or half-time released president will be advised that they do not have the expectation of continued employment.
      1. The position may be posted and candidates interviewed using standard District procedures.
      2. For an elementary partnership in which a half-time president is working, the president will assist with the selection of the partner.
    7. Time served as released-time employee agent group president will be counted for purposes of experience credit on the District salary schedule.  The released-time president will accrue all annual leave and other benefits allowed by District policy.
    8. If the employee agent group president is not serving on a full-time or half-time basis, the following provisions will apply:
      1. The employee agent group shall be allowed up to twenty-five (25) days per year for its president to perform employee agent group business.
      2. The employee agent shall pay appropriate salary and benefit costs for days used up to twenty-five (25) days.
      3. For continuity of the teaching programs, the same substitute shall be used whenever possible.
      4. The released-time president shall follow notification procedures used for leave and request a substitute if needed.
    9. The released time employee agent group president is subject to all other District policies.

Published on
  • Effective: 2/22/1977
  • Revision: 8/25/2015
  • Reviewed: 5/28/2013
  1. Board Directive
    Jordan School District is an equal opportunity employer.  The District  recruits, employs, retains, and promotes employment without regard to race, color, sex, pregnancy, childbirth or pregnancy-related conditions, religion, national origin, age (if the individual is 40 years of age or older), disability, sexual orientation or gender identity.  Utah Code 34A-5-160.  The Board of Education commits itself to ensuring minority groups equal opportunity for employment, for on-the-job training and for advancement in responsibilities and remuneration.  Responsibility is delegated to the Administration to develop and implement policy regarding affirmative action.
  2. Administrative Policy
    The District shall make the employment practices policy known within and without the District, conduct periodic self-evaluations, and in the course of recruitment, ensure that minority group members are given full opportunity to compete for available positions. The District shall abide by the following administrative policy provisions:

    1. Consider men and women applicants on an equal basis.
    2. Ensure that personnel programs affecting compensation, benefits, and other aspects of employment are administered without discrimination.
    3. Publicize in a variety of ways (by brochures, recruitment, announcements, internet, etc.) the District's commitment to provide equal opportunity employment.
    4. Review the status of equal employment opportunity with individuals responsible for the selection, promotion, and reclassification of staff to ensure compliance and to remind them of the District's commitment to equal employment.
    5. Ensure minority representatives complete access to all available employment opportunities.

Published on
  • Effective: 9/1/1976
  • Revision: 9/8/2009
  • Reviewed: 4/26/13
  1. Board Directive
    It is the feeling of the Board that all teachers should be provided a duty-free lunch period and directs the District Administration to administer the following policy.
  2. Administrative Policy
    The Administration shall operate the following duty-free lunch policy:

    1. A thirty (30)-minute duty-free lunch period should be provided for each elementary teacher, and any schedule developed for adequate inside supervision should be designed with this point in mind.
    2. Teachers shall be scheduled for student supervision as little as possible when meeting local needs. However, schedules to provide adequate supervision of students when inclement weather necessitates keeping them inside during lunch, shall be designed and implemented by each school administration and staff.
    3. Rotational duties shall be equitable among all licensed personnel.
    4. Teachers shall not be assigned outside duty during the noon hour. Such duties will continue to be handled by the aides.

Published on
  • Effective: 6/22/1976
  • Revision: 7/1/2023
  • Reviewed: 6/25/2013
  1. Board Directive
    Jordan School District will comply with federal law in relation to hours of work for all education support professionals.  The Board of Education directs the District Administration to establish policy respecting hours of work.
  2. Administrative Policy
    1. The established work week for all education support professionals begins Monday at 12:01 a.m. and ends Sunday night at midnight.
    2. The maximum workweek by full-time education support professionals at their regular rate of pay shall be forty (40) hours.
    3. Education support professionals who fall under the guidelines of the Fair Labor Standards Act (personnel included on the classified master salary schedule) must be paid at one and one-half times the regular rate of pay for all hours worked over 40 in a work week or receive compensatory time off during the two successive pay periods (first to last day of the month in which work is done) at the rate of one and one-half times the actual overtime worked during any workweek.  Only compensatory time will be considered hours worked for the purpose of calculating the 40-hour work week.  All compensatory time earned must be pre-approved by the appropriate director, principal or supervisor.  The tracking of such earning and using of compensatory time will be done through Skyward Employee Access.
    4. All education support professionals shall receive a minimum of two (2) hours call-back time at their regular rate of pay for any time they are required to return to work after their regularly scheduled work time.
      1. An employee is eligible for call-back time when he/she is called to return to work after his/her regularly scheduled contract.  The call to return to work is generally made outside the employee’s regularly scheduled contract (before or after) and is made with short notice to the employee. An extension of the work day is not considered call-back time.  This would include a request to extend an employee’s work day after the employee’s normal work time or a request for the employee to report to work prior to the employee’s normal work time.
      2. Employees who are called on an emergency basis to return to work shall be paid for actual travel time to and from work, up to a maximum of 15 minutes each way.  Travel time will be included in the two hour minimum call-back time.  If there are extenuating circumstances that require travel time longer than the 15 minute allocation, the principal or director must be notified and must approve the additional time.
      3. If an employee is eligible for call-back time and the amount of work required, including travel time, is less than two hours, the District, in its discretion, may require the employee to work the full two hours.  Mutual agreement of time worked must be made between the employee and supervisor at the time of the request.  The employee may waive the two hour call-back time and be paid for time worked and travel time only.
    5. All benefit eligible (contract) education support professionals shall track all leave time (hours not worked) using Skyward Employee Access.
    6. All hourly (non-contract/non-benefit eligible) education support professionals shall submit all time worked using Skyward True Time.  If circumstances prevent use of Skyward True Time. and if approved by the Director of Payroll, a paper timesheet may be submitted.
    7. Any overtime work or call-back time shall be granted only upon the approval of the appropriate education support professionals director or supervisor.
    8. A duty-free lunch period shall be provided for all education support professionals scheduled to work more than five (5) hours per day.  An employee shall not be compensated for his/her lunch period and may not be accumulated for use at a later date.
      1. Education support professionals may leave their assigned work site for their lunch period provided they receive prior approval from their immediate supervisor.
      2. Schedules to provide adequate coverage to meet specific program and site needs shall be designed and implemented at each site by the immediate supervisor or staff.
      3. Employees shall not be required to work longer than five (5) hours without rest and food.  At least 30 minutes must be provided for meals.
      4. Lunch periods may range from thirty (30) minutes to one (1) hour depending on the number of hours in the employee's work day.
    9. Education support professionals shall be provided with a ten (10) minute duty-free break period for each four (4) hour period worked.
      1. Employees' minimum ten (10) minute rest periods are counted as time at work.
      2. Employees' ten (10) minute rest periods may not be accumulated for use at a later date.
    10. Employees who are required to work on the six (6) holidays listed below shall receive pay at the rate of time and one-half, and compensatory time will not be allowed.
      1. Independence Day (July 4)
      2. Pioneer Day (July 24)
      3. Thanksgiving Day
      4. Christmas Day
      5. New Year's Day
      6. Easter
    11. Traditional, comprehensive high school custodians who work full-time, 40 hours a week, 242- or 245-day contracts who are required to work on the following holidays or observed holidays listed below shall receive pay at the rate of time and one-half, and compensatory time will not be allowed.
      1. Martin Luther King Day / Human Rights Day
      2. Washington and Lincoln Day
      3. Spring Break
      4. Memorial Day
      5. Juneteenth (as observed Utah)
      6. Independence Day (July 4)
      7. Pioneer Day (July 24)
      8. Labor Day
      9. Fall Break
      10. Winter Break
    12. Flexible work hours may be established for education support professionals if flexible work hours do not impede a department's ability to provide necessary services or they adversely affect department morale.  Requests for flexible work hours will be submitted to the department supervisor who will submit the request to the appropriate Administrator for Cabinet approval.  Requests for flexible work hours must be applied for and approved at the Cabinet level annually.
    13. Education support professionals may not perform work for or receive compensation from another employer during contract time with Jordan School District.
    14. The following disciplinary action shall be taken against employees who do not follow the above procedures:
      1. The immediate supervisor will confer with the employee.
      2. Reprimand shall be entered on the employee's personnel file.
      3. A five (5) day suspension without pay may be imposed in the next pay period.
      4. A second disregard of policy and/or procedure may result in immediate termination.

Published on
  • Effective: 6/22/1976
  • Revision: 10/17/2006
  1. Board Policy
    It is the policy of the Board to operate each facility owned or utilized by the school district in a manner which will reasonably assure the safety of individuals participating in school district functions and activities and in a manner to avoid disruption of all school district activities and functions.  The Board maintains the right to close any school activity or facility or school bus to persons and organizations not specifically authorized by the Board or by local school administrators under authority delegated by the Board.
  2. Administration Policy
    The local school administrator shall be responsible to handle any situation that may arise because of a trespasser or any acts therefrom.  The following procedures and guidelines will be used in administering this policy.
    Guidelines

    1. Legal basis for this policy includes:
      Salt Lake County Ordinance: (§10.32.010 Offenses In and About Schools, Colleges, and Universities), and Utah Code Annotated: (§76-9-102 Breaches of the Peace and Related Events; §53G-8-603 Criminal Trespass Upon School Property; §76-9-106 Disrupting the Operation of a School; and §76-9-107 Unauthorized Entry of a School Bus); and the Individuals with Disabilities Education Act (IDEA) as amended in 2004 (20 USC §1415(b)(1); 34 CFR §300.501(a)).
    2. The administrator is to have an understandable knowledge of the legal basis of this policy so that he/she may properly interpret and enforce them.
    3. The administrator shall inform his/her staff and students of the legal basis of this policy.
    4. The administrator shall post in a conspicuous place in his/her building, rules and regulations pertaining to all visitors.  This may be an abridgment of the Salt Lake County Ordinance and/or the State of Utah Criminal Code.
    5. The administrator shall have the right to utilize every effort in the protection of personnel and property.  He/she may, as he/she deems necessary, secure assistance from an appropriate law enforcement agency.
    6. In accordance with federal statutes and local ordinances, school administrators are vested with authority to limit or control access to any school facility or activity.  This includes the authority of the local school administrator to take reasonable steps to prohibit the transport of contraband onto the school facility or to a school activity and to restrict or prohibit access by persons who are not specifically authorized or required by law to be present in school facilities, at school activities, and on school buses.
    7. The local school administrator retains the discretionary authority to restrict access of school visitors to only those portions of the school reasonably associated with the purpose of the visit.  Permitted access to a portion of the school does not grant access to all areas in the school.
    8. Parents, guardians, relatives and acquaintances are invited and encouraged to enter schools to participate in specific activities, meetings and appointments with teachers and administrators.  Parents and guardians do not have the right to attend school with their children or access school premises, including school buses, without specific authorization by school administration.  Such authorization may be withdrawn without prior notice and a parent or guardian’s continued presence after authorization has been withdrawn will be considered school trespass.
    9. In accordance with the Individuals with Disabilities Education Act (IDEA) as amended in 2004, parents of students with disabilities are entitled to the same access as general education parents (see H above) as well as the opportunity to participate in meetings with respect to the identification, evaluation, and educational placement of the child and the provision of a free and appropriate public education (20 USC §1415(b)(1); 34 CFR §300.501(a)).  Beyond this parental participation, parents of students with disabilities have no entitlement to access school premises.

Published on
  • Effective: 1/27/1976
  • Revision: 9/28/2021
  1. Board Directive
    Complete and accurate records are essential to student education.  Therefore, the Board delegates to the administration responsibility for establishing policy that assures accuracy, completeness, appropriate access, and efficiency in the preparation and management of student records.  This policy is to be administered in accordance with the Family Educational Rights and Privacy Act (FERPA) and in compliance with the Government Records Access and Management Act (GRAMA).
  2. Administrative Policy
    The Student Records policy shall be administered according to the following administrative policy provisions:

    1. Confidentiality of Student Information and Student Records
      1. Employees, student aides, and volunteers in public schools who have access to student records shall receive appropriate training annually from the Planning and Student Services administrator regarding the confidentiality of student records including an overview of all federal, state, and local laws that pertain to the privacy of students, their parents, and their families.  They shall become familiar with the laws regarding the confidentiality of student information and student records.
      2. All student records that are electronically maintained shall require password protection.
      3. An employee, student aide, or volunteer shall not share, disclose, or disseminate passwords for electronic maintenance or access to student records.
      4. All public education employees, student aides and volunteers have a responsibility to protect confidential student information and access records only as necessary for their assignments.
      5. Public education employees shall maintain confidentiality concerning a student unless revealing confidential information to authorized persons serves the best interest of the student and serves a lawful purpose (see II.C. of this policy).
      6. Failure to adhere to confidentiality laws and policies may result in licensing discipline as defined in R277-515-1G.
    2. Management of Student Records
      1. The Planning and Student Services administrator shall serve as the District Student Records Officer and shall be responsible to see that student records are classified and maintained according to the Jordan District Student Record Classification and Retention schedule found online in the Planning and Student Services manual.
      2. The principal shall serve as the Student Records Officer for the school.
        1. The principal shall be responsible to see that counselors, teachers, secretaries, and assistants are appropriately trained in record keeping and follow the Jordan District Student Record Classification and Retention schedule.
        2. The principal shall receive requests to access student records and determine whether access is to be granted or denied.
        3. The principal shall be responsible to see that records are appropriately maintained in safe, secure files which will protect the documents and assure privacy.
        4. The principal shall be responsible to see that records are retained, transferred, archived, and destroyed in a timely, efficient, appropriate manner.
      3. Teachers and other school personnel as designated by the principal shall be responsible to see that attendance rolls, student progress reports, grades, health cards, and other necessary student records are prepared and maintained in accordance with this policy, and with all federal, state and local laws.
    3. Health or Safety Emergency (FERPA §99.36)
      1. If a student poses an articulable and significant threat to the health or safety of the student or other individuals, an educational agency or institution may disclose, without consent, personally identifiable information from a student’s education record to any official whose knowledge of the information is necessary to protect the health or safety of the student or other individuals.
      2. Educational agencies and institutions shall record the articulable and significant threat that formed the basis for a disclosure under the health or safety emergency, and the parties to whom the information was disclosed.
    4. Access Rights
      1. All documents in the Student Cumulative/Permanent Record File, which include directory information, ethnic origin, schools and years attended, subjects completed, grades and credits earned, competency evaluations, certain health records, and other documents related to the educational program, shall be classified as private with the exception of certain directory information (refer to Item J).
      2. Student records shall be open to:
        1. Authorized school personnel having responsibility for the student's educational program and to individuals conducting district, state, or federal audits of educational programs.
        2. Parents or guardians.
          1. In the event that parents are divorced or separated, both parents shall be entitled to access their child's student records unless prohibited by court order.
            a) The custodial parent may not prohibit the non-custodial parent’s access to their child’s written record unless prohibited by court order.
            b) A non-custodial parent must make a written request to obtain his/her student’s written educational record.  A new request must be submitted each time records are requested.  Standing requests will not be honored.
            c) A custodial step-parent has the right to written education records only. The noncustodial step-parent has no rights, unless approved in writing by the custodial parent. (34 CFR §99.3 Family Policy Compliance office August 20, 2004).
          2. Information on access rights shall be distributed to parents as part of the school registration packet.
        3. Eligible students who are 18 years of age or older or who are married or enrolled in post-secondary education programs.
      3. Access to student records shall not be given to individuals other than those listed under item 2. a., b., and c. above without written permission of the parent(s)/legal guardian(s) or eligible student or in response to a court order.
      4. Current or future employers, police officers, and public or private agencies have no access rights to student records.
      5. Information from student records classified as private shall not be released by telephone even though the caller may be authorized to access the record.
    5. Access Requests
      1. Requests to access student records should be addressed to the school principal.
        1. The requester may be required to submit the request in writing.
        2. The requester must prove access rights by personal identification, written consent from the parent(s)/legal guardian(s), or a court order.
        3. The principal shall either grant or deny the request as soon as possible.  In no event shall the requester be required to wait more than 15 days for a response.
        4. The principal shall maintain a record of individuals or agencies that are granted access to student records.
    6. Right of Appeal
      1. Parent(s)/legal guardian(s) and eligible students who feel that their privacy rights have been violated because access to student records was granted inappropriately should make a written complaint to the Family Educational Rights and Act Office, Department of Health, Education, and Welfare, 330 Independence Avenue, S.W., Washington, D.C., 20201.
      2. Individuals who feel they have been inappropriately denied access to student records or who have complaints about record content or management have the right to appeal the principal's decision to the District Administration through the Planning and Student Services administrator.
    7. Appeals Process
      1. Appeals to the District Administration
        1. The parent(s)/legal guardian(s) or eligible student shall file a written request for a hearing with the  Planning and Student Services administrator at least 10 days prior to the desired hearing date.
        2. Upon receiving the request, the Planning and Student Services administrator shall schedule a mutually convenient date, time, and location for the hearing and notify all parties.
        3. The parent(s)/legal guardian(s) or eligible student has the right to be represented by legal counsel at the hearing.
          (1) If the parent(s)/legal guardian(s) or eligible student is to be represented by legal counsel, the District Administration must be notified at least 10 days in advance of the hearing.
          (2) If the parent(s)/legal guardian(s) or eligible student has legal counsel present at the hearing, the District Administration may also be represented by legal counsel.
        4. Within 30 days of the hearing, Planning and Student Services administrator shall notify the parent(s)/legal guardian(s) or eligible student in writing of the action recommended.
        5. If the parent(s)/legal guardian(s) or eligible student is not satisfied with the action recommended, an appeal may be filed with the Board of Education.
      2. Appeals to the Board of Education shall follow the same procedures and timelines outlined in G.1. of this policy.
      3. If the Board upholds the action recommended in the hearing with the District Administration, the parent(s)/legal guardian(s) or eligible student has the right to appeal the Board's decision in Third District Court.
    8. Transferring Student Records
      1. Within 14 days after enrolling a transfer student, and simultaneous with enrolling a child of active military personnel, a school shall request, directly from the student’s previous school, a certified copy of his/her record.
      2. Any school requested to forward a copy of a transferring student’s record to the new school shall comply within 30 school days of the request, and within 10 days of a request for a child of active military personnel records, unless the record has been flagged as a “Missing Child,” in which case the copy may not be forwarded and the requested school shall notify the police department (refer to item H.3.)  Note:  A parent release is not required when transferring student records from one school to another.
        1. The permanent cumulative record folder, which includes all of the records created as part of the student's instructional program, shall be purged of all outdated or irrelevant materials and of documents containing confidential medical information, social history, teachers' notes, reports from outside agencies, or other sensitive information included as an insert in the file but not part of the cumulative/permanent record.  Items included in the cumulative folder are:
          1. Achievement test scores
          2. Birth certificate
          3. Copies of report cards
          4. Health records
          5. Pertinent information concerning the student
        2. The cumulative/permanent records, including directory information, schools and years attended, grades and credits earned, health records (Utah School Immunization Record), and test scores, and transcripts shall be forwarded to the receiving school as follows:
          1. The original records of students in grades kindergarten through eight shall be transferred.  Copies of the original records may be provided to the parent(s)/legal guardian(s), if a request is received prior to the time the original records are transferred.
          2. A certified copy of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School District.
          3. The cumulative/permanent records and a copy of the health record (Utah School Immunization Record) of students in grades 9 through 12 shall be archived at the high school until three years after the student would have graduated.  Original records for ninth grade students whose records were requested and certified copies mailed, shall be delivered to the feeder system high school to be archived.
          4. Teacher files on students in resource or other special programs shall be kept until five (5) years after the student graduates or five (5) years after the student turns 22.
          5. The date the record transfer request was received and the date and school where the record was sent shall be entered on each archived file.
        3. It is permissible to transmit individual detailed student records between public schools and the Utah State Office of Education through the Utah eTranscript and Record Exchange (UTREx) (R277-404).
      3. The principal shall not transfer the record of any student whose file is flagged as a "Missing Child" pursuant to Utah Code Annotated.  The principal shall immediately notify the police department of the transfer request.  The flag restricting transfer shall be removed from the student's file and the transfer facilitated only upon official police notification that the child has been located.
    9. Requests to Correct or Expunge Student Records
      1. Parent(s)/legal guardian(s) and eligible students may request a conference with the principal and ask for correction or expungement if they feel information entered on their student record is inaccurate or inappropriate.
      2. If the requested record change or expungement is denied, the parent, guardian, or eligible student has a right to enter a statement of disagreement into the record.
    10. Publication of Directory Information
      1. The principal may authorize the release of certain student directory information for the purpose of publishing school directories, yearbooks, team rosters, honor roll lists, graduation lists, and other school purposes which would not normally be considered an invasion of student privacy.
      2. The Planning and Student Services administrator may authorize the release of certain student directory information for use by United States Military Forces and other authorized agencies.
      3. Parents who object to publication of their child's directory information may block publication by submitting a written notification to the principal.
      4. Parents have 14 days from the first day of school to provide written notification to the principal to block publication of directory information. (PPRA 20 USC section 1232h)
      5. Requests for student records intended to be used for marketing or recruitment other than specified in section J.2. will be denied.
    11. Use of Student Records for Research Purposes
      1. Individual student information may not be released for research purposes without written consent from parents.
      2. Information which does not reveal the individual identity of a student or infringe upon privacy rights; i.e., group test results, enrollment statistics, etc., may be released by the Planning and Student Services administrator for use in approved research projects.
      3. Information involving students which is not generated by the schools such as United States census data may be released to outside individuals or agencies in accordance with state and federal law.
    12. Retention of Student Records
      1. Attendance class roll books and grade sheets shall be retained three years at the local school.
      2. Cumulative/permanent records of students in grades kindergarten to eight, including records created as part of the instructional program and student history shall be maintained at the local school as long as the student is enrolled.  When a student transfers, item H. of this policy should be followed.   Records that are not requested should be kept at the school until at least three years after the student would have graduated, then destroyed.
      3. The original records and a copy of the health record (Utah School Immunization Record) of students in grades 9 through 12 shall be archived at the high school until at least three years after the student would have graduated, then destroyed.
      4. Transcripts, including but not limited to grades, directory information, recorded suspensions and expulsions shall be archived permanently at the local high school.
      5. Teacher files on students in resource or other special programs shall be kept until five (5) years after the student graduates or five (5) years after the student turns 22.
      6. The date the record transfer request was received and the date and school where the record was sent shall be entered on each archived file.
    13. “Transcript” means an official document or record(s) generated by one or several schools and shall be permanently retained at the high school.  The transcript shall include, at a minimum:
      1. Courses in which the secondary student was enrolled
      2. Grades and units of credit earned
      3. State basic standard competency skills test scores and dates of testing
      4. Citizenship and attendance records
      5. Notation of any recorded suspensions and/or expulsions, which shall be defined as 10 or more days for which a due process hearing was conducted. (Utah Code 53G-8-208 (4) (a))
      6. By State Rule 277-404, it is permissible to transmit transcripts through Utah eTranscript and Record Exchange (UTREx) to any post-secondary institution that participates in the e-transcript service.
    14. Diplomas or certificates, credit or unofficial transcripts may not be withheld from students for nonpayment of school fees. (State Board Rule R277-705.)
      1. Cap and gown may be withheld and a student not be allowed to participate in graduation ceremonies for nonpayment of school fees.
      2. The diploma may be withheld until after the graduation ceremony for nonpayment of school fees; however, once the graduation ceremonies are completed, the diploma cannot be withheld and must be awarded to the student.

Published on
  • Effective: 1/27/1976
  • Revision: 5/22/2018
  1. Board Directive
    The Board recognizes that student discipline is essential to further the educational process and provide an environment conducive to learning.  The Board authorizes the Administration to take appropriate action to preserve order among the students and staff and to protect school property.  Acts of violence, use or possession of a weapon or facsimile, criminal behavior, and gang activity in or about District schools, property, or activities shall be dealt with in accordance with District policy and the law. (See Utah Code §53G-8-202 )
  2. Administrative Policy
    The Administration shall take appropriate disciplinary action when students engage in activities which disrupt the educational environment, threaten or harm persons or property, or disrupt school activities.  This policy shall be administered according to the following administrative policy provisions.

    1. Student Code of Conduct
      1. The school administrator shall develop a student code of conduct in cooperation with faculty, parents, and students.  The school code of conduct shall be consistent with this policy and with Policy AA419 – Student Conduct and Dress.
      2. Each school's policies and student code of conduct shall be reviewed by the appropriate Administrator of Schools and placed on file at the District Office.  A copy of the school policies and student code of conduct, as amended each year, shall be distributed to students and/or parents prior to or during the first week of school each year.  Students enrolling after the beginning of the school year shall be provided a copy of the school policies and student code of conduct at the time of registration.  Teachers will be given a copy of the student code of conduct prior to the beginning of the school year.
      3. The student code of conduct shall be posted in a prominent location in the school.
    2. Dangerous or Disruptive Conduct
      The following conduct is defined as "dangerous or disruptive conduct" and is prohibited on school property, at school-sponsored activities, or while traveling in school-funded or school-dispatched vehicles.

      1. Possessing (regardless of intent), using, selling or attempting to possess, use or sell any firearm, weapon, knife, explosive device, noxious or flammable material, firework, chemical weapon (i.e. mace, pepper spray), martial arts weapon or other instrument including those which eject a projectile or substance of any kind, or any replica or facsimile of any of the above, whether functional or nonfunctional, whether designed for use as a weapon or for some other use.
      2. Causing, or attempting, threatening or conspiring to cause damage to personal or real property, or causing or attempting, threatening or conspiring to cause harm to a person through:
        1. Possession or distribution of drugs or alcoholic beverages.  (See Policy AS90 – Drugs and Alcohol)
        2. Harassment – repeatedly communicating to another individual, in a demeaning or disparaging manner, statements that contribute to a hostile learning environment of the student.
        3. Retaliation – means an act or communication intended as retribution against a person for reporting bullying or hazing, or to improperly influence the investigation of, or the response to, a report of bullying or hazing.
        4. Sexual harassment or fabrication of sexual harassment charges with malicious intent to defame character.
        5. Arson—the willful and malicious destruction of any part of a building or its contents or occupants by use of fire or explosive.
        6. Burglary—breaking, entering or remaining in a structure without authorization during the hours when the premises are closed to students.
        7. Theft/Larceny/Stealing—the intentional unlawful taking and/or carrying away of property belonging to or in the lawful possession or custody of another.
        8. Criminal Mischief—willful or malicious injury or damage in excess of $300 to public property or to real or personal property belonging to another.
        9. Battery—the unlawful and intentional touching or striking of another person against his or her will.
        10. Assault—placing another person in fear or apprehension of a harmful or offensive touching, whether or not a touching is actually intended.
        11. Hazing—(See Policy AS95 – Conduct Related to School Activities)
        12. Vandalism—willfully defacing, cutting, marring, injuring, damaging, or losing school or staff property.  Student(s) may not participate in graduation exercises until the student or the student's parent(s)/guardian has paid for the damage or made appropriate restitution.
        13. Gang-related Activity—dangerous or disruptive activity, which may include but is not necessarily limited to the following:
          1. wearing, possessing, using, distributing, displaying or selling any clothing, jewelry, emblem, badge, symbol, sign or other things which evidence membership in a gang;
          2. using a name which is associated with or attributable to a gang; or
          3. designating turf or an area for gang activities, occupation, or ownership.
        14. Bullying—aggressive behavior that is intentional and that involves an imbalance of power or strength. A student is being bullied or victimized when he or she is exposed, repeatedly and over time, to negative actions on the part of one or more students.  Student assessment of the prevalence of bullying in schools shall take place.  In addition, schools must provide bullying training to new participants in school-sponsored athletic programs, both curricular and extracurricular, and training every three (3) years for ALL participants.  “Participants” means students, employees, and coaches.  Training curriculum outlines, schedules, and participant lists must be maintained by each school and provided to the Administrator of Schools upon request.
          1. physical bullying:  hitting and/or punching
          2. verbal bullying:  teasing or name calling
          3. non-verbal or emotional bullying:  intimidation through gestures, social exclusion and relational aggression
          4. cyber-bullying:  sending insulting, threatening or harassing messages by phone or computer, or electronic messaging
        15. Involvement in any activity which violates federal, state or local law or regulation, disrupting normal school proceedings, or causing, or attempting, threatening or conspiring to cause other students to violate federal, state or local law or regulation or to disrupt school proceedings, or attempting, threatening or conspiring to do any of these.  These activities include, but are not limited to:  extortion, forgery, lewdness, and distributing obscene materials, including the sharing of pornography and “sexting.”
      3. Students with prior knowledge of dangerous or disruptive behavior have the duty to report such behavior to school administration.  Students that fail to report such behavior are subject to appropriate disciplinary sanctions.  False reports of bullying, cyber-bullying, harassment, hazing, or retaliation are prohibited.
    3. Due Process Procedures and Disciplinary Action
      Due process is an administrative procedure followed when continued attendance of a student is in question.  Fairness and reasonableness in disciplinary actions are to be maintained in all proceedings.

      1. The following disciplinary actions shall be taken in response to any serious violation which threatens or does harm to school property, to persons associated with the school, or their property, that involves the possession, control, use, or threatened use of a real or look-alike weapon, explosive, noxious or flammable material, with intent to intimidate another person or to disrupt normal school activities, regardless of where it occurs (USC §53G-8-205 (1) (3)):
        1. Immediately suspend the student from school.
        2. As soon as possible following the incident, a local school administrator shall investigate and schedule a conference with the student and parent(s)/guardian.
        3. The school administration recommends a disciplinary sanction and interventions consistent with similarly situated students committing a similar violation of the code of conduct.  Should the disciplinary sanction include a removal from school for more than ten days, or a change of location, such sanction must be approved by the superintendent’s designee prior to imposing the sanction.
        4. The parent(s)/guardian shall be notified of the student's right to a due process hearing which shall be conducted according to the procedures outlined under item D. of this policy.
        5. The superintendent or the superintendent's designee shall review all one-year expulsions and prepare a report for the Board of Education annually.
      2. The following actions will be taken for other violations of this policy:
        1. Immediately remove the student from the scene of the violation.
        2. As soon as possible following the incident, a local school administrator shall investigate and document the charges and schedule a conference with the student involved.  At this conference, the student may be suspended pending the informal parent conference.
        3. If the issue cannot be immediately resolved, a local school administrator shall invite the parent(s)/guardian to an informal conference where information can be presented on behalf of the student.
          1. This informal conference shall take place at the first reasonable opportunity.  In most instances this conference should take place within three school days of the incident.
          2. At the informal conference, the charges shall be explained and supporting evidence reviewed.
        4. PARENTAL NOTIFICATION OF DISRUPTIVE BEHAVIOR
          If a student engages in disruptive behavior 1) three times not resulting in suspension, or 2) anytime a student is suspended, the parents shall be notified in person (or by certified mail).
          Following the informal conference and prior to suspending a student for repeated acts of disruptive behavior which are not of such a nature to warrant immediate removal, good faith efforts to implement a remedial discipline plan should be made. Should a disciplinary sanction be determined appropriate, alternatives to suspension should be considered before imposing a suspension from school attendance.  A local school administrator shall take appropriate disciplinary action which interventions and/or disciplinary sanctions may include one or more of the following:
        5. INTERVENTIONS
          Referral to:

          1. anger management/self-discipline classes;
          2. court/ law enforcement agency;
          3. school guidance specialist
          4. Jordan Family Education Center;
          5. First Offenders program; or
          6. Division of Family Services, Child Protective Services or other agency.
        6. SANCTIONS
          1. behavior contract;
          2. community or school service;
          3. inter-class timeout;
          4. in-school suspension;
          5. lunch/after-school detention;
          6. restitution for damage/harm;
          7. parent/guardian attending class with student (requires teacher permission).
        7. SUSPENSION
          1. Short-term suspension less than or equal to 10 days
            (a) One to two days suspension:  makeup homework shall be made available to students upon return to school.  Students will be given one week to complete the assignments and turn them in to the teacher.
            (b) Three to less than or equal to 10 days suspension:  parents can make arrangements for makeup work during the suspension period.
          2. Suspension to a District-level hearing (suspension from all school services and activities, including receiving homework).
          3. Students serving a suspension from school are prohibited from being on school property and participating in school-sponsored activities.
        8. CITATION FOR HABITUAL DISRUPTION
          If a student engages in disruptive behavior 1) six times not resulting in suspension, or 2) three times not resulting in suspension plus one time resulting in suspension, or 3) two times resulting in suspensions, the student will be issued a “Habitual Disruptive Student Behavior Citation” and shall be referred to the juvenile court for violation. Within five days after the day on which the citation is issued, the school administration shall provide documentation to the parent, of the efforts made by the school to attempt to resolve the students’ disruptive behavior.
      3. In accordance with state law, a local school administrator may suspend a student for up to 10 school days.  If a local school administrator recommends that the student be suspended for longer than 10 days, the administrator shall notify the parent(s)/guardian that they must request a District-level hearing to review the recommendation.
        1. If a District-level hearing is requested, the local school administrator shall promptly notify the District compliance officer.
        2. If requested, the hearing shall be conducted according to the procedures outlined under item D. of this policy.
        3. The parent(s)/guardian shall be notified of the right to appeal the decision of the District-level hearing to the Board of Education.
      4. A security or police officer may be invited to a due process hearing or any other phase of the student disciplinary action whenever a local school administrator or District administrator deems it necessary for safety.
      5. Students suspended to a District-level hearing shall be required to leave the school campus as soon as the local school administrator can transfer custody to the parent(s)/guardian or other authorized individual.
      6. Any student who has been expelled from a public school within a preceding 12-month period may be denied enrollment in Jordan School District.
      7. The policy for student disciplinary action and due process shall apply to students with disabilities only to the extent permissible under the law.
        1. Students with disabilities are subject to the one-year expulsion imposed for violations involving fire arms, explosives, and flammable materials (real, look-alike or pretended).
        2. Students with disabilities who are studying under an Individual Education Plan (IEP) may not be expelled or have their school placement changed without a hearing of the IEP  committee except for violations involving weapons, drugs or serious bodily injury (consistent with the Individuals with Disabilities Education Act of 2004).
    4. District-Level Hearings and Right of Appeal
      1. The parent(s)/guardian must contact the Student Intervention Office to schedule the hearing prior to the tenth day of the student suspension.
      2. The superintendent or the superintendent's designee shall appoint a District administrator to conduct the hearing.
      3. The District administrator shall schedule the hearing with the student and the parent(s)/guardian.
      4. The District administrator, with the assistance of one or two other designated staff members, shall conduct the hearing at the appointed time and place.  The District and the student may each be represented by a person of their choice. The school suspending the student shall be represented by an administrator and, when applicable, by a representative of the student's IEP team.
      5. At the hearing, each side may make statements and present evidence relevant to the issues.
      6. The hearing shall result in one of the following determinations:
        1. Any disciplinary action already imposed is rescinded and the student returned to school.
        2. The appropriateness of the school's disciplinary action is affirmed.
        3. The student is suspended for a total of 10 days and returned to school thereafter.
        4. The student is suspended from the current school for one or more semesters and may be transferred to another District school or to an alternative school assignment.
          1. Placement at a school other than the boundary school will be reviewed at the end of the school year or following one semester of suspension whichever comes first.
          2. A choice of two school assignments other than the current school shall be offered.
            (a) In the event the Superintendent of Schools is notified by the Juvenile Court that a student has violated Title 76, Chapter 10, Part 5, Weapons, the Superintendent shall notify the principal or a designee of such finding within five days.
            (b) In the event a student is transferred to another District school or an alternative school assignment because of acts constituting assault, possession of weapons, or gang behavior, the principal of the receiving school will be informed of the nature of the offense committed by the student.
            (c) All private information contained in a student file or maintained by the school district about a student shall be available for review only by the school district administrative personnel.  Notifications received from the Juvenile Court by the school district shall be forwarded to the principal of each school within five (5) days after receipt of such information. The principal may provide the information to school counselors who the principal deems to have a current need to know.  The principal may inform educators who will be teaching the student about any disciplinary action taken against such student for conduct that posed a significant risk to the safety or well-being of the student, other students, or other members of the school community.  The principal may inform educators who will be teaching the student about the student’s involvement in other dangerous or disruptive behavior, as defined in Section II B, C and D of this policy.
            (d) Any employee receiving information from the principal pursuant to this policy shall not disclose it to any other person.  Information regarding students may be disclosed only to persons authorized to receive it under the provisions of FERPA.  (See Policy AS61 – Student Records)
          3. Home instruction under Policy AS82 – Home and Hospital Instruction may also be offered as an alternative.
          4. The parent(s)/guardian shall select the student's school assignment from among the options offered.  If all options are declined, the Appeals Committee shall determine the student's school assignment.
          5. The student's school assignment cannot be appealed to the Board of Education.
        5. The student is suspended from all District schools for one or more semesters and transferred to home instruction as provided under Policy AS82 – Home and Hospital Instruction.
        6. The student is expelled from all District schools for up to one school year with no instruction provided by the District.
      7. The determination of the hearing shall be mailed to the student's parent(s)/guardian within five working days following the hearing.
      8. A record of all expelled students shall be kept and a notation of the expulsion attached to the individual student's grade transcript.
      9. In accordance with state law, if a student is suspended (or in the event of a Safe Schools violation, expelled) from a Jordan School District school for more than 10 school days, the parent(s)/guardian is responsible for undertaking an alternative education plan which will ensure that the student's education continues during the period of suspension or expulsion. Costs for educational services which are not provided by the District are the responsibility of the student's parent(s)/guardian.
    5. Appeals to the Board of Education
      1. The final determination, with the exception of the student's school assignment, may be appealed to the Board of Education.
      2. A written appeal must be submitted to the superintendent within 10 days of the day the determination of the hearing is mailed to the student.
      3. The Board shall review the determination, the evidence presented at the hearing, and documents submitted by the student's family. (An additional hearing shall not be held.)
      4. The Board may affirm the determination, amend the determination, or affirm the determination in part and amend in part.
      5. The Board's written decision shall be issued within 21 working days of receipt of the student's written appeal.

Published on
  • Effective: 10/28/1975
  • Revision: 12/14/2021
  • Reviewed: 7/25/2017
  1. Board Directive
    The Board recognizes the value of a competent, professionally trained teaching staff and authorizes establishment of a Local Professional Improvement Committee (LPIC) to encourage, guide, and reward the professional development of licensed staff members.
  2. Administrative Policy
    The Administration shall administer this policy in accordance with the following administrative policy provisions:

    1. Membership
      1. The Jordan School District LPIC shall consist of the following members:
        1. Administrator of Teaching and Learning
        2. Three principals (one elementary, one middle school, and one high school)
        3. Three teachers (one elementary, one middle school, and one high school)
      2. The Administrator of Teaching and Learning shall act as chairperson.  The chairperson shall vote only in the case of a tie.
      3. The three principals shall be nominated by the Administrators of Schools and will serve two-year terms.  The elementary and high school terms expire on the odd year, and middle school term expires on the even year.
      4. The three teachers shall be nominated by the licensed employee agent group and approved by the Superintendent.  Teachers will serve two-year terms.  The middle school term expires on the odd year, and the elementary and high school terms expire on the even year.
    2. Schedule of Meetings
      LPIC meetings shall be held monthly as needed.
    3. Functional Responsibilities
      1. The LPIC shall review all school and individual in-service requests for credit and make recommendations regarding approval.  Upon LPIC approval, the Administrator of Teaching and Learning shall sign the in-service requests.  The Administrator of Teaching and Learning and Teaching and Learning consultants will review and approve District in-service requests.
        1. Any District educator may submit to the Staff Development Office a request to teach a specific in-service course.  The Staff Development Office will then arrange for the class according to District policy.
        2. Any District educator or principal may submit to the Staff Development Office a request for in-service training.  The Staff Development Office will then arrange for the class according to District policy.
        3. Before a District, school or individual course is approved, the instructor(s) must have a resume on file with the Staff Development Office as well as a course syllabus, a student evaluation plan, and a statement of the desired academic outcome.  Any in-service class for salary change credit must be approved before the class begins.
        4. Any in-service for credit must carry an approval signature of a Teaching and Learning administrator.
        5. Salary lane change credit for current employees will be granted from an accredited institution, the Utah State Board of Education (USBE) approved credit on CACTUS, District approved credit and LPIC approved in-service credit.  Credit will be granted for courses taught by other agencies as long as the courses are submitted to and approved by the LPIC before the course begins and the course meets all other policy requirements.
        6. Only requests received by the 25th of each month will be assured consideration at the next LPIC meeting.
        7. The following criteria will be used for in-service evaluation:
          1. The request meets an established District need.
          2. Fourteen (14) clock hours of instruction are required for each one (1) semester hour of credit.
          3. With the exception of LPIC approved School and Individual Professional Development used to take approved classes, all in-service credit awarded must be earned after contract hours.
        8. Clarification of salary change credit:
          1. Credit for salary changes for current employees will be granted from an accredited institution, USBE approved credit on CACTUS, District approved credit, and LPIC approved in-service credit.
          2.  Credit for salary changes for teachers receiving licensure through an alternative pathway will be granted only following completion of their  Professional Licensure Program.  Salary lane changes will be awarded as noted in h.i.
          3. In-service training where teachers receive payment may be counted for salary change and may count toward state recertification.  Payment will be considered as an hourly payment or honorarium for attendance.  Payment will be based on the current hourly in-service rate.  An honorarium will be considered a payment fee, not a reimbursement for expenses.
          4. Payments given to in-service instructors will be based on the current hourly in-service rate, plus the same rate for an agreed upon number of preparation hours not to exceed the total number of hours of instruction.
          5. In-service classes held on contract time may carry salary change credit.
          6. University credit will be accepted on a semester-hour basis.
          7. Jordan District contract employees must submit application forms and pay a registration fee based on the number of credit hours for which they register.
          8. Salary change credit will be processed in the Human Resources Department in accordance with policy DP309—Salary Guidelines, which details educator responsibilities.
      2. The LPIC shall screen all applications for sabbatical leave according to policy DP333 NEG—Sabbatical Leave, and make recommendations to the Superintendent for approval.
        1. The number of applicants approved for sabbatical leave is determined by the Board.  All applications must be approved by the Board before being granted.
        2. When a sabbatical leave is successfully completed, a copy of the educational program and a transcript of credit and a report will be submitted to the LPIC for review.  The LPIC will notify the Superintendent of successful completion or failure to comply.
        3. Personnel on sabbatical leave must submit a progress report to the LPIC by February 15 of the year the leave is granted.  The report is to include the date the employee intends to return to full-time status.  Following review by the LPIC, the report will be forwarded to Human Resources.
        4. An employee returning from a one (1) year sabbatical leave will be placed in the same school and position as was held at the time the leave was granted, unless he or she requests otherwise.  His/her replacement will be hired on a temporary basis and will be so advised upon hiring.
      1. The LPIC shall screen all applications for educational leave according to policy DP332 NEG—Educational Leave, and make recommendations to the Superintendent for approval.
        1. The number of applicants approved for educational leave is determined by the Board.
        2. Personnel on educational leave must submit a progress report to the LPIC by February 15 of the year the leave is granted.  The report is to include the date the employee intends to return to full-time status and/or a request for a one-year extension if needed.  Following review by the LPIC, the report will be forwarded to Human Resources.
        3. When an educational leave is successfully completed, a copy of the outline of studies and a transcript of credit and a report will be submitted to the LPIC and the Superintendent for review.
      2. The LPIC shall screen all applicants for short-term, less than four-week paid educational leaves associated with Fulbright scholarships and exchanges.
      3. The LPIC will function to assist District educators with certification and endorsement needs in accordance with the standards and guidelines of the Utah State Board of Education.

Published on
  • Effective: 10/28/1975
  • Revision: 2/25/2014
  1. Board Directive
    The Board values creativity, innovation and collaboration.  This policy clarifies ownership and proper usage of intellectual property rights.  Authority for establishing and enforcing policy is delegated to the Administration.
  2. Administrative Policy
    1. It is the policy of the Administration that all original materials created by District employees or any person receiving funding administered by the District, shall be solely owned by Jordan School District with the followings exceptions:
      1. The District shall have no ownership rights of regular academic work products not assigned or specifically ordered by the District, which shall be owned by its creator.
      2. For intellectual property created under a contractual agreement, ownership shall be determined in accordance with the terms of the agreement.
      3. Individuals who create teaching materials to be used in jointly developed and taught District courses grant permission to the District to permit other contributors of the course to continue using those jointly produced teaching materials.
    2. There will be a respect for all materials protected by copyright.  This includes printed materials, sound recordings, broadcasts, and electronic media (see policy DE505—Acceptable Use of Copyrighted Materials in Jordan School District).
    3. Materials protected by copyright will be used only with the written permission of the holder of the copyright and will be labeled as specified by copyright.
    4. All letters granting permission to reproduce materials protected by copyright will be maintained by the Administrator of Teaching and Learning or designee.

Published on
    • Effective: 10/28/1975
    • Revision: 6/11/2019
  1. Board Philosophy
    Issues relating to the effective and efficient functioning of schools are best resolved at the lowest local level.  The Board authorizes the establishment of School Advisory Councils for the purpose of communicating areas of concern in the individual schools.
  2. Administrative Policy
    The Board authorizes the Administration to operate the School Advisory Councils according to the following:

    1. A School Advisory Council shall be established in each school from the faculty of that school to provide for orderly and professional means of improving program coordination and communications within the school.
      1. Division Organization
        1. High Schools
          One representative from the elective subject areas, one representative from the required subject areas, one certificated employee agent faculty representative, one representative from the counseling staff, the principal, and one assistant principal designated by the principal.
        2. Middle Schools
          One representative from the elective subject areas, one representative from the required subject areas, one licensed employee agent faculty representative, one representative from the counseling staff, the principal, and one assistant principal designated by the principal.
        3. Elementary Schools
          One representative from the primary grades, one representative from the intermediate grades, one licensed employee agent faculty representative, and the principal.
      2. Additional participation or representation on the Council will be determined by the Council as needs arise.
      3. Teacher representatives and the counselor will be elected by the teaching staff.
      4. It shall be possible for individual members of the Council to introduce any items of business or points of view to be considered by the Council.
      5. Minutes shall be recorded on the School Advisory Council Committee minutes form and approved by the Council before distribution throughout the school and to the appropriate Administrator of Schools.
      6. The Council should meet monthly or more frequently if business dictates.  The chairman will be elected by the Council.  The operating procedures of the Council will be determined by the Council.
      7. The Council work shall not carry over into the administration of policies and programs.
      8. All items of business or recommendations coming from this Council are advisory only.
    2. Request for Review
      Informal Steps

      1. Issues of concern or discussion shall first be communicated to the person(s) involved in the matter with the objective of resolving the issues informally and making it clear that a review by the School Advisory Council may be considered.
      2. If the issue cannot be resolved within fifteen (15) working days, those initiating the review may contact the School Advisory Council to review the matter.  All issues must first be reviewed by the School Advisory Council.  This step may be waived only if the principal is the subject of the issue.
      3. If resolution is not achieved through steps 1. and 2., the chairman and/or co-chairs of the School Advisory Council may request in writing a review of the matter by the Administrator of Schools.   A summary of the findings and conclusions of the School Advisory Council shall be included with the request for review.  A copy of the request shall be given to the school principal.
      4. The Administrator of Schools will convene a review committee made up of Administrator of Schools, the Planning and Student Services administrator and two representatives from the licensed employee agent.
      5. A summary of the Review Committee findings and conclusions will be prepared by the Administrator of Schools and sent to the requesting party within twenty (20) working days of the receipt of the request for review.  The conclusions of the Review Committee are final.

Revision history:  9/8/2009