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Category: Auxiliary Services (DA151 – DA175)

Published on
  • Effective: 3/22/1983
  • Revision: 5/23/1995
  • Reviewed: 3/26/2013
  1. Board Directive
    It is the policy of the Board to comply with all laws and regulations governing the use of school property, facilities and equipment.  Responsibility is delegated to the District Administration to develop policies and procedures that (1) prohibit private use of school property, facilities, and equipment for personal gain; and (2) restrict schools from competing with private enterprise except for the purpose of providing students with practical training in applied technology courses.
  2. Administrative Policy
    The following administrative policy provisions shall govern the use of school and District properties, facilities and equipment:

    1. School property and facilities shall not be made available for use by individuals or organizations outside the school system except as specified under Policy DA151—Use of Public School Buildings and Grounds as Civic Centers, which governs non-school use of all District facilities.  All use of District property and facilities for other than school purposes must be conducted through the approved rental process, in accordance with District policy and the Facility Rental Guidelines.
    2. School and District equipment, including computers, copiers, fax machines, and other technical equipment, shall be operated only by authorized personnel for education-related purposes.
      1. Copy machines may not be used for any volume work that is not school or District related. Employees may use District copy machines to make a maximum of five (5) copies for non-school use provided the copies are made outside of contract hours and paid for at the standard commercial rate.
      2. Employees shall not produce personal materials using school or District equipment without express authorization from the principal or immediate supervisor.
        1. All authorized personal use of equipment by employees shall take place outside of regular contract hours.
        2. Employees shall pay for any materials used at standard commercial rates.
        3. Equipment and materials may not be used for personal gain.
      3. Copying District-licensed computer programs for personal use is prohibited.  (Refer to Policy DE 505—Acceptable Use of Copyrighted Materials in Jordan School District.  Personal use of District-owned computer peripherals to copy computer programs is also prohibited.
    3. School and District equipment shall not be removed from the site where
      it is inventoried unless the item was specifically purchased for use at multiple off-campus locations; i.e., portable computers.

      1. Use of items purchased for use in multiple off-campus locations shall be monitored by the building administrator following strict "check-out/check-in" procedures.  These items shall only be used for District/school education-related purposes.
      2. Any transfer or loan of equipment among schools shall be authorized in advance by the Area Administrator of Schools, monitored on school inventories, and fixed asset transfer procedures followed.
    4. Circulation of films, videotapes, DVDs and other instructional support materials housed in the District Instructional Media Center shall be limited to Jordan District schools and other qualifying educational organizations.
    5. Equipment in the District Instructional Support Center shall be used solely for the production of school and District instructional support materials.

Published on
  • Effective: 2/27/1979
  • Revision: 9/8/2009
  • Reviewed: 9/26/2017
  1. Board Directive
    Recognizing the need to maintain security at all school buildings, the Board authorizes the Administration to establish a procedure for the proper use of inside/outside master keys, and building access codes.  Adherence to this policy shall be required as a protective measure for both employees and the public.
  2. Administrative Policy
    Principals have the responsibility for building security and the issuing of keys/codes subject to the following administrative policy provisions:

    1. Only the principal and head custodian are authorized to have inside/outside master keys.  All others will have access based on their card access authorization.
      1. Access will be determined by authorization given by the principal on the access/ID cards.
      2. Appropriate security codes shall be assigned for each administrator, head administrative assistant, Nutrition Services manager, full-time custodian(s), and night custodian.
      3. Any exceptions to A.2. must be approved, in writing, by the appropriate Administrator of Schools using the Security Code Exception Form.
    2. No outside master keys, access keys, or security codes shall be issued to or used by any individual other than those specified in item A. above.
    3. Any access after hours requires prior arrangements with the principal. After hours is defined as that time when the custodian is not scheduled to be in the building. This applies to all alarmed buildings including portable classrooms. The appropriate "Building Access Permit" form must be completed. The principal or designee shall inform Alarm Response of all persons authorized to be in the building after hours. Alarm codes are not to be given to unauthorized employees.
    4. All employees are to be out of the school by 8:00 p.m., and on weekends and holidays unless prior arrangements are made with the principal and Alarm Response.
    5. Entry into the school before or after regular hours requires a clearance call to Alarm Response, (801)567-8865.
    6. Students are not to be issued security codes, ID/Access cards or allowed in a building without adult employee supervision.
    7. No security codes or ID/Access cards are to be issued to any member of the community, or a club or organization.
    8. Alarm Response shall be notified immediately of any lost keys or access cards, or if an unauthorized individual has obtained an access code.
    9. Employees who copy a key or disregard or fail to follow this policy shall be subject to disciplinary action or termination.

Published on
  • Effective: 8/22/1978
  • Revision: 1/25/2022
  • Reviewed: 12/8/2015
  1. Board Directive
    The Board of Education recognizes the need to encourage a high level of expertise among its building Facility Services technicians and, therefore, authorizes the Administration to establish an apprenticeship program in the Facility Services Department.
  2. Administrative Policy
    The apprenticeship program shall be administered according to the following administrative policy provisions:

    1. Apprenticeship Advisory Board
      1. The Director of Facility Services and an employee agent group representative shall meet jointly each year to appoint an Apprenticeship Advisory Board to monitor and direct the apprenticeship program.
      2. The Apprenticeship Advisory Board shall be composed of representatives from the Facility Services Department trades.  Members shall serve at the will of the Director and the employee agent group.
      3. The Apprenticeship Advisory Board shall meet as often as necessary but not less than once each year.
      4. The Apprenticeship Advisory Board shall:
        1. Screen the applicants for apprentice positions and recommend apprenticeship appointments based on the applicants' interest, work ethic, and aptitude.  If interest, work ethic, and aptitude are equal, preference shall be given to current employees with more than one year's experience.
        2. Assist in the appointment of Apprenticeship Steering Committees.
    2. Upon recommendation of the Apprenticeship Advisory Board, apprentices shall be appointed by the Administrator of Auxiliary Services or designee, the Administrator of Human Resources or designee, the Director of Facility Services, and the lead person over the department opening.
    3. Apprenticeship Steering Committees
      1. The Director of Facility Services, assisted by the Apprenticeship Advisory Board, shall appoint an Apprenticeship Steering Committee for each apprentice.
      2. Each Apprenticeship Steering Committee shall be composed of a coordinator, senior technician, and trade technician.  The trade technician member may change from time to time based upon apprentice work assignments.
      3. The Apprenticeship Steering Committee shall:
        1. Make job assignments for the apprentice based on the needs of the District and the apprentice.
        2. Oversee the apprentice's work and monitor the apprentice's progress in the training program.
        3. Conduct formal evaluations of the apprentice's on-the-job performance and training.
        4. The Apprenticeship Steering Committee shall disband when the apprentice either successfully completes the apprenticeship program or the apprenticeship is terminated.
    4. Training Programs
      1. Each apprentice will sign an “Apprenticeship Agreement” and a “Permission to Obtain Educational Information” form before beginning the apprentice program.
      2. Trades I apprentices shall be required to complete two (2) years of on-the-job training with the District plus trade related courses as available and as designated by the Apprenticeship Advisory Board.
      3. Trades II apprentices shall be required to complete three (3) years of on-the-job training plus trade related courses as available and as designated by the Apprenticeship Advisory Board.
      4. Trades III apprentices shall be required to complete four (4) years of on-the-job training plus trade-related courses at a technical school or institution as designated by the Apprenticeship Advisory Board.
      5. The Apprenticeship Steering Committee will present the apprentice’s progress report to the Apprenticeship Advisory Board each semester.
      6. Each semester, the apprentice shall submit a report to the Apprenticeship Advisory Board documenting proof of progress including grades, as applicable, in the designated training program.
      7. If the apprentice fails to complete the designated training program as scheduled, the Apprenticeship Advisory Board may remove the employee from the apprenticeship.
    5. Salary Placement
      1. Apprentices for Trades I technician positions shall be paid according to the Trades I salary schedule.  Apprentices for Trades II technician positions shall be paid according to the Trades II salary schedule.
        Apprentices for Trades III technician positions shall be paid according to the Trades III salary schedule.
      2. Advancement on the salary schedule shall be made by the Human Resources Department, contingent upon satisfactory  academic progress and job performance and a favorable recommendation from the Apprenticeship Advisory  Board with approval of the Director of Facility Services and Administrator of Auxiliary Services.
      3. Salary placement shall be as follows:Trades I Apprentices (Facility Grounds Worker II):
        1st Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 3
        2nd Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 5
        Upon completion of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 6

        Trades II Apprentices (Facility General Trades Tech, Painter):

        1st Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 3
        2nd Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 5
        3rd Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 6
        Upon completion of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 8

        Trades III Apprentices (Facility Electrician, Plumber, HVAC Tech):

        1st Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 3
        2nd Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 5
        3rd Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 6
        4th Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 7
        Upon completion of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 9
      4. If a current employee is selected for an apprenticeship and his/her current lane is higher than the entry lane of the appropriate apprenticeship level, the employee will maintain his/her current lane unless his/her current lane exceeds the following entry placement maximum:
        1. Trades I Apprentice – Lane 5
        2. Trades II Apprentice – Lane 6
        3. Trades III Apprentice – Lane 6

        His/her lane will be reduced to the appropriate apprenticeship entry placement maximum.

      5. Salary lane changes shall be made upon completion of the training, with the exception of those employees who entered the apprenticeship higher than the entry placement. His/her lane will not be increased higher than his/her initial placement until completion of the training program.
    6. Apprentice Evaluations
      1. Apprentice evaluations shall be conducted to establish performance standards, set goals and objectives, and remediate problems as necessary.
      2. Each apprentice shall be evaluated at least once every six months throughout the apprenticeship but may be evaluated more often if it seems advisable.
      3. Apprentice evaluations will consist of a review of educational transcripts, on-the-job training work hours, and general performance.
      4. An unsatisfactory evaluation may result in the discontinuation of the employee's apprenticeship.
      5. A record of each evaluation shall be placed in the apprentice's personnel file.
    7. Withdrawal from an apprenticeship program
      1. If an employee determines to withdraw from an apprenticeship program, the employee must notify the Director of Facility Services in writing within 15 calendar days prior to the date of withdrawal.  The Director of Facility Services will immediately notify the Administrator of Human Resources.
      2. A discontinuing apprentice, if previously a Jordan School District employee, will be immediately placed back into an equal position and pay to which he/she was assigned prior to the apprenticeship. The employee will be assigned the first available position in the District for which the employee is qualified and certified, without loss of seniority and benefits.

Published on
  • Effective: 6/28/1977
  • Revision: 10/1/2002
  • Reviewed: 3/26/2013
  1. Board Directive
    The Board, in consultation with various political subdivisions, recognizes the need to maintain control of parking and driving on school property.  It is the intent of the Board that every effort be taken to ensure the safety and welfare of students, staff, and others who park or drive on school property.  The Administration is authorized to establish a policy for staff responsibility for parking, traffic and signs on school grounds.
  2. Administrative Policy
    The local school administration shall be responsible to handle, or initiate action to handle, any situation that may arise from the operation or parking of vehicles on school property.  The following administrative policy provisions have been adopted for the control of traffic and parking on school property:

    1. The Administration delegates its authority and responsibility to each local school in the school district to adopt and enforce rules and ordinances for the control of vehicular traffic on school property pursuant to Utah Code Ann.  §53G-8-604.
    2. The applicable District, state, county, or municipal traffic and parking regulations shall be enforced upon school and District property.
    3. Maximum speed on school and District premises is ten (10) miles per hour.
    4. Vehicular traffic is limited to entering, exiting, and parking. No cruising or loitering will be permitted.
    5. All vehicles are restricted to designated roadways. Motorized vehicles shall not be driven on lawns, paths or other prohibited areas.
    6. No parking shall be allowed in the areas where the curb is painted red, designated "NO PARKING," or where such parking would obstruct regular vehicular traffic.
    7. Students, staff and faculty shall not park in areas designated "FOR VISITORS" or "RESERVED."
    8. The following rules and regulations relate to the registration, parking and control of vehicles by high school students.
      1. All District traffic and parking regulations and individual school regulations (if any) will be distributed to every student and faculty member at or before the beginning of each school year.
      2. Students must register with the school all motor vehicles which will be driven or parked on school property. A registration decal must bedisplayed on the vehicle as follows:
        1. Cars - left side of rear window
        2. Trucks, rough terrain vehicles (jeeps, etc.) - upper center ofwindshield
        3. Motor bikes and cycles - rear frame or rear fender
      3. Prior to vehicle registration at the local high school and issuance of the decal, the student must possess the following:
        1. A valid Utah Driver's license
        2. A parent or guardian's written permission for the student to bring a vehicle to school
        3. A signed statement by the parent and student that they understand when any car is on school property, the car may be searched, if the school authorities have reasonable cause to suspect that materials that are in violation of the state, county, municipal, or school code are stored therein and they further understand that any materials found may be seized and used as evidence in school disciplinary hearings
        4. Proof of insurance filed in the school office.
      4. Students are to park in the designated student parking areas and within parking spaces as directed by painted lines and signs.
      5. Faculty and staff parking shall be designated and students are not topark in these areas.
    9. All regulatory signs utilized on District or school property shall be placed in conspicuous and appropriate areas of the grounds.  All regulatory signs must be approved by the Administrator of Auxiliary Services or designee prior to posting.
    10. These rules and regulations shall be enforced by local school administrators and area law enforcement agencies.  Enforcements may include, but shall not be limited to citations, towing away at owner's expense, and/or revocation of the privileges to park and drive on school property.
    11. The Board and/or Administration assumes no responsibility for damage to cars, lost articles, damage to property or injury to persons by the automobile or its driver while on District property.

Published on
  • Effective: 6/22/1976
  • Revision: 10/17/2006
  1. Board Policy
    It is the policy of the Board to operate each facility owned or utilized by the school district in a manner which will reasonably assure the safety of individuals participating in school district functions and activities and in a manner to avoid disruption of all school district activities and functions.  The Board maintains the right to close any school activity or facility or school bus to persons and organizations not specifically authorized by the Board or by local school administrators under authority delegated by the Board.
  2. Administration Policy
    The local school administrator shall be responsible to handle any situation that may arise because of a trespasser or any acts therefrom.  The following procedures and guidelines will be used in administering this policy.
    Guidelines

    1. Legal basis for this policy includes:
      Salt Lake County Ordinance: (§10.32.010 Offenses In and About Schools, Colleges, and Universities), and Utah Code Annotated: (§76-9-102 Breaches of the Peace and Related Events; §53G-8-603 Criminal Trespass Upon School Property; §76-9-106 Disrupting the Operation of a School; and §76-9-107 Unauthorized Entry of a School Bus); and the Individuals with Disabilities Education Act (IDEA) as amended in 2004 (20 USC §1415(b)(1); 34 CFR §300.501(a)).
    2. The administrator is to have an understandable knowledge of the legal basis of this policy so that he/she may properly interpret and enforce them.
    3. The administrator shall inform his/her staff and students of the legal basis of this policy.
    4. The administrator shall post in a conspicuous place in his/her building, rules and regulations pertaining to all visitors.  This may be an abridgment of the Salt Lake County Ordinance and/or the State of Utah Criminal Code.
    5. The administrator shall have the right to utilize every effort in the protection of personnel and property.  He/she may, as he/she deems necessary, secure assistance from an appropriate law enforcement agency.
    6. In accordance with federal statutes and local ordinances, school administrators are vested with authority to limit or control access to any school facility or activity.  This includes the authority of the local school administrator to take reasonable steps to prohibit the transport of contraband onto the school facility or to a school activity and to restrict or prohibit access by persons who are not specifically authorized or required by law to be present in school facilities, at school activities, and on school buses.
    7. The local school administrator retains the discretionary authority to restrict access of school visitors to only those portions of the school reasonably associated with the purpose of the visit.  Permitted access to a portion of the school does not grant access to all areas in the school.
    8. Parents, guardians, relatives and acquaintances are invited and encouraged to enter schools to participate in specific activities, meetings and appointments with teachers and administrators.  Parents and guardians do not have the right to attend school with their children or access school premises, including school buses, without specific authorization by school administration.  Such authorization may be withdrawn without prior notice and a parent or guardian’s continued presence after authorization has been withdrawn will be considered school trespass.
    9. In accordance with the Individuals with Disabilities Education Act (IDEA) as amended in 2004, parents of students with disabilities are entitled to the same access as general education parents (see H above) as well as the opportunity to participate in meetings with respect to the identification, evaluation, and educational placement of the child and the provision of a free and appropriate public education (20 USC §1415(b)(1); 34 CFR §300.501(a)).  Beyond this parental participation, parents of students with disabilities have no entitlement to access school premises.

Published on
  • Effective: 5/25/1975
  • Revision: 8/26/2014
  • Reviewed: 3/26/2013
  1. Board Directive
    The Board shall provide safe transportation to and from school for students who qualify.  The Board delegates to the District Administration the responsibility to develop and implement a transportation policy which conforms to the Utah State Code and Utah State Board of Education transportation policies.
  2. Administrative Policy
    In compliance with Utah State Code 53F-2-403, Jordan School District determines student eligibility for bus transportation using the following criteria:

    1. Elementary (K-6) students living at least one and a half (1-1/2) miles from school will be provided bus transportation.
    2. Middle school students living at least two (2) miles from school will be provided bus transportation.
    3. High school students living at least two (2) miles from school will be provided bus transportation.
    4. Students with disabilities are transported on regular buses and regular routes whenever possible, unless the Individualized Education Program (IEP) team determines otherwise.
    5. A student whose IEP identifies transportation as a necessary related service is eligible for transportation regardless of distance from the school attended by assignment of the local board in accordance with Utah State Board of Education Rule 277-600-5 and federal requirements.

Published on
  • Effective: 1/25/1972
  • Revision: 9/8/2009
  • Reviewed: 3/26/2013
  1. Board Directive
    In accordance with Utah Code 53G-7-209, the Board authorizes, on condition, the use of school buildings and grounds as civic centers, for other than school purposes.  The Board recognizes that these civic centers shall be established and maintained as limited public forums to District residents for supervised recreational activities and meetings.  It is further understood that use of property for civic center purposes may not interfere with a school function or purpose. Under Utah Code 53G-7-210, the Board directs the Administration to manage, direct, and control the use of school buildings and grounds when used as civic centers.
  2. Administrative Policy
    1. The Administration shall charge a reasonable fee for the use of school facilities as civic centers so the District incurs no expense for that use.  The Administration shall also ensure that school administrators are trained and properly implement District policy according to Utah Code.
    2. The Administration shall establish the Facility Rental Guidelines, a fee schedule, and personnel necessary to manage the rental and use of school buildings and grounds for other than school purposes.  The Board will review and approve the Facility Rental Guidelines and fee schedule as needed.  The Administrator of Auxiliary Services shall administer the rules and guidelines and see that all schools follow established policy and procedures.
    3. All Jordan School District employees are directed to support and follow this policy, the Facility Rental Guidelines and Utah Code related to use of school buildings and grounds for other than school purposes.  Any employee found in violation of this policy may be disciplined up to and including termination, in accordance to District Policies DP316 NEG, DP316A and DP316B—Orderly Termination Procedures.

Published on
  • Effective: 5/24/1971
  • Revision: 8/23/1994
  • Reviewed: 3/26/2013
  1. Board Directive
    The Board recognizes the need for school bus discipline in order to assure the safety and well-being of school bus passengers, drivers, and others. Therefore, the Board delegates to the District Administration responsibility for establishing policy for school bus discipline.  The privilege of riding the bus is conditional upon compliance with this policy.
  2. Administrative Policy
    School bus discipline shall be administered according to the following administrative policy provisions:

    1. The school bus driver shall be responsible for maintaining discipline when traveling on a regular bus route, on a field trip or activity run, and while loading and unloading students.
      1. The school bus driver has authority to stop any student behavior which is disruptive, distracting, hazardous, in violation of policy, or in any way poses a threat to safety.
      2. When student passengers are accompanied by a supervising adult, the bus driver shall work through the adult to see that discipline is maintained. The supervising adult is responsible to assure proper student conduct on the school bus.
    2. In providing transportation services, the school bus driver shall adhere to the following:
      1. The driver shall travel prescribed routes except when emergency conditions necessitate a route change.
      2. The driver shall stop the bus to load and unload students only at authorized bus stops or as designated by field trip or travel plans.
      3. Eligibility for bus service shall be based on District and state guidelines.
      4. The driver may make seating assignments.
    3. In order to assure that school buses provide a clean, safe environment, the following regulations shall be observed:
      1. Students shall not be allowed on the bus unless the driver is present.
      2. Students shall not consume drinks or food items on the bus except when unusual circumstances warrant a special clearance from the driver.
      3. No illegal substances, hazardous materials, nuisance items, or animals shall be brought aboard the bus, except approved service animals as required by law.
      4. Bus doorways, steps, aisles, and driving compartments shall be kept free of students, equipment, personal items, etc.
      5. Incidents of vandalism shall be investigated and restitution sought for damages.
    4. The code of student conduct shall be posted in each school bus.
    5. Students who bring a weapon or facsimile of a weapon on the bus or who commit arson, burglary, larceny, criminal mischief, battery or assault, or engage in activities which violate federal, state or local laws, shall be disciplined in accordance with the procedures outlined in Policy AS67—Discipline of Students.
    6. The following procedures shall be implemented when a rule of student conduct is broken which does not constitute prohibited behavior as outlined in Policy AS67—Discipline of Students:
      1. First Minor Offense:
        The driver shall give a verbal warning.
      2. Repeated Minor Offenses and Serious First Offenses:
        The driver shall issue a student ticket, providing copies for the parents and school administrator.
      3. Continuing Problems and Repeated Serious Offenses:
        The driver shall issue a "Second Offense" ticket, providing copies for the parents and school administrator. The school administrator shall implement disciplinary procedures.

    7. Disciplinary procedures for serious or repeated violations of the rules of student conduct:

      1. The school administrator shall hold a conference with the offending student.
      2. The school administrator shall notify parents of the school bus incident.
      3. The school administrator shall determine appropriate disciplinary action; i.e., reprimand, place on probation, conference with parents, etc.
      4. If the student's riding privileges are in question, a conference must be held with the student, parent, bus driver, and school administrator to determine appropriate corrective action.
      5. The student's due process rights are to be assured according to guidelines outlined in Policy AS67—Discipline of Students.
    8. When student behavior poses an immediate threat to safety, the bus driver shall do the following:
      1. Stop the bus and identify the student(s) involved.
      2. Restore order.
        1. An offending student may not be ejected from the bus except at the regular bus stop or at the school.
        2. If order cannot be restored, the driver shall call for assistance from the Transportation Department or local police department.
      3. Corrective disciplinary measures shall be determined by the school administrator according to the procedures outlined in Policy AS67—Discipline of Students.
    9. Information on Policy DA170 School Bus Discipline shall be made available to parents annually as part of the student registration materials.

Published on
  • Effective: 8/25/1970
  • Revision: 5/23/2017
  • Reviewed: 5/26/2015
  1. Board Directive
    The Board recognizes the value of having a clearly defined statement relative to assignment of bus drivers, and delegates to the Administration the responsibility to administer the following bus driver assignment policy.
  2. Administrative Policy
    The Administration delegates the responsibility for assignment of bus drivers to the Director of Transportation who shall perform such responsibilities consistent with the following regulations and requirements:

    1. Each driver shall have a valid Commercial Drivers License (CDL) with proper endorsements. Drivers shall receive a reimbursement for CDL renewal.
    2. Each driver shall provide the Director of Transportation with a doctor's statement that the driver has passed a physical examination and is physically fit to assume the full responsibilities of a bus driver.
    3. Once every two years, the Board shall pay the cost of the Department of Transportation (DOT) physical renewal, provided the driver uses a qualified physician authorized by the District. Each driver will be responsible for making his/her own arrangements for this physical examination.
    4. Regular Bus Routes - A.M. and P.M.
      1. All bus drivers and bus attendants employed by the District will be assigned a regular morning and afternoon route by the Director of Transportation.  Changes in assignments will be made at the beginning of each school year insofar as possible.  A driver whose contract route is involuntarily reduced mid-year due to unexpected route changes or other extenuating circumstances will maintain their benefit calculation ratio, in effect at the time of the route reduction, through the end of the current contract year.  The benefit ratio determines the amount the employee will pay for insurance coverage.
      2. When vacancies occur on established routes, new routes, kindergarten routes, or special education routes, this information will be posted for five (5) working days at the Transportation Office. Drivers or attendants may sign up for those runs based on department seniority and qualifications. Once the vacancy has been filled, other drivers or attendants may request assignment to the subsequent vacancy. If any created vacancy requires more than 30 hours of work per week, the position must be opened for bid. Any other subsequent vacancies shall be listed and distributed to
        contract drivers who may review and request in writing to the Director of Transportation. All others will be appointed by the Director of Transportation based on qualifications.

        1. Applicants may have one (1) reassignment per fiscal year for any purpose. Additional reassignments are allowed if the reassignment will give the applicant additional hours.
        2. Drivers will be assigned to regular kindergarten routes, and will be paid at their regular rate of pay for a minimum of two (2) hours, to include 30 minutes for the daily pre-trip/post-trip inspection, cleaning and refueling the bus, or actual time above the two (2) hours regardless of the number of routes served.
        3. Rescheduling of routes may alter time requirements from year to year.
        4. No assignment will be made which creates excessive deadheading. Excessive deadheading shall be defined as "greater than allowed on regular bus runs."
        5. Drivers cannot trade assignments.
        6. Unique circumstances may require the director to reassign drivers or attendants without regard to department seniority when it is necessary to meet special district or employee needs which are reasonable and not arbitrary.
      3. If a driver or attendant requests assignment to a bus run away from the areas in which he/she lives, he/she must furnish his/her own transportation to the point where the bus for that route is regularly stored. There will be no "deadheading" of buses out of regularly assigned areas for the convenience of the drivers or attendants.
    5. Regular Program Runs
      Minimum contract hours include 30 minutes for the daily pre-trip/post-trip inspection, cleaning and refueling the bus.

      1. For drivers hired on a contract prior to July 1, 2014:  Drivers will be paid at the regular rate of pay on quarter-hour increments for time worked beyond the four (4) hours per contract day.  Some bus runs may not require the services of a driver for a normal four (4) hour day.  As few drivers as possible shall be hired for less than a regular contract.  These drivers shall be paid the regular contract hourly rate.  If a contract driver is assigned to these runs, other work may be required to fulfill the hourly requirements of a contract bus driver.
      2. For drivers hired on a contract on or after July 1, 2014:  Drivers will be paid at the regular rate of pay on quarter-hour increments for time worked beyond the six (6) hours per contract day.
    6. Drivers shall be paid as follows:
      1. Driving time shall be paid at the driver's established hourly rate.
      2. Payment for field trip/activity runs shall be based on actual driving and layover time plus a one-half hour allowance for inspecting, cleaning and fueling the bus.  A minimum of two (2) hours is required.
      3. The hourly rate of pay for substitute bus drivers shall be equal to 100 percent of Lane 7, Step 1.
    7. Drivers shall be compensated according to the the Standards for Utah School Buses and Operations Manual for time required for pre- or post-trip and for time spent cleaning and fueling vehicles.
    8. Field Trip and Activity Runs
      1. Driver assignments
        1. Drivers interested in driving for field trips and activity runs shall notify the Director of Transportation or designee.
        2. A list of interested drivers shall be compiled in the order of department seniority.
        3. Except in unusual circumstances, drivers shall not be assigned to field trip/activity runs which would require them to exceed a 40-hour work week even if contract hours are not worked because of scheduled or unscheduled leave usage.  All overtime must be authorized by the Director of Transportation.
        4. As far as possible, field trip/activity run assignments shall not interfere with regular route assignments.
        5. Available field trips and activity runs shall be posted in the Transportation Office two (2) weeks in advance or for as many days as possible if two (2) weeks of notification is not received.
        6. Interested drivers must indicate their interest by submitting the proper form with the Field Trip Office by 9:00 a.m. on the posted sign up day.  The driver will list desired field trips/activity runs on the form by request number.  Drivers may choose to be present (not on contract time) when their field trip requests are reviewed.
        7. Available field trip/activity run assignments shall be posted.  Drivers shall bid on field trip/activity runs or be assigned based on the driver’s available hours within the 40-hour work week, department seniority, ability to meet the pick up/drop off time and preference, in that order.  The same driver may be assigned to field trip/activity runs that extend over multiple days.  (Drivers will not be penalized for extra time beyond what was posted or assigned.)
        8. The field trip bid process will proceed on a rotation order beginning with the senior driver on the list of interested drivers. Each driver will be allowed to sign up for one available field trip at a time.  After a driver makes his/her selection, the next driver in seniority will make a selection.  The procedure will continue through the list of interested drivers until all drivers on the list have had a chance to select one (1) field trip.  Following this initial round of field trip selection, drivers who still need required contract hours will be assigned field trips until the obligation is met.  After all obligated contract hours have been met, the field trip assignment process will resume with the seniority rotation procedure until all requested field trip/activity runs have been assigned.
        9. During the weeks prior to September 1 and after the spring sports tournaments, the District cannot guarantee 30-hour contract drivers, assigned to routes of less than 30 hours, the full 30 hours per week.
        10. Field trip/activity run requests made with four (4) -13 days' notice will be assigned by the Field Trip Office using the department seniority list until all requests have been filled.
        11. Field trip/activity requests received with less than 72 hours' notice will be assigned by the Director of Transportation or his/her designee.
        12. Substitute drivers shall not be assigned to field trip/activity runs until all interested benefit-eligible drivers with available hours have been assigned.
        13. Drivers are responsible to pick up their field trip/activity run assignments and paperwork from the field trip office. Any assignment/ paperwork which has not been picked up by Thursday of the week prior to the field trip will be reassigned to another available driver.
        14. Drivers who decline the first assigned field trip/activity run must wait in rotation for his/her next opportunity to select a trip, the same as if he/she had selected a trip on his/her first opportunity.
        15. June Field Trips: Drivers interested in driving field trips and activity runs shall notify the Director of Transportation or designee. A list of interested drivers will be compiled in the order of department seniority. All overtime must be authorized by the Director of Transportation. As far as possible, field trip/activity runs should not interfere with regular route assignments.
        16. July and August Field Trips: the field trip office will compile a list of drivers who are interested in driving during this time period. The bidding process will be done using the phone number(s) provided by the driver. Those drivers who have indicated interest will be called according to the department seniority list. The field trip office will allow 30 minutes for the driver to return the phone call to accept a field trip. After 30 minutes the field trip office will call the next driver in line of seniority. The field trip office will go through the entire list offering trips before returning to the top of the list. Two (2) weeks before the start of traditional school bidding will return to the process described in E.1.a.-g. above.
      2. The Director of Transportation has authority to deviate from the assignment guidelines listed in item E. 1. under the following circumstances:
        1. The field trip/activity run requires more than 15 buses.
        2. The field trip/activity run covers hazardous terrain.
        3. The field trip/activity run request was received on short notice
        4. The field trip/activity run is extended in time and/or distance.
        5. An unexpected need for bus service must be met.
        6. An emergency school closure or evacuation is underway.
        7. A community emergency is underway.
        8. Other compelling reason.
      3. Overnight travel: Drivers will be compensated for a minimum of eight (8) hours for each day traveling to and from the field trip destination.  Drivers will be compensated for a minimum of eight (8) hours for each day at the destination.  In accordance with Federal Department of Transportation Regulations, Federal Motor Carrier Safety Administration 49 CFR Part 395, a Jordan School District bus driver may only be on duty for 15 hours, followed by a full eight (8) hours of off-duty rest time. A driver may only drive for 10 of those 15 on-duty hours. Care should be taken to ensure drivers are well rested in order to operate the bus safely. The schools will be responsible to provide for the expenses incurred to be in compliance with this regulation, which may include a separate hotel room for each driver and any mileage or travel expenses for additional relief drivers.
      4. Bus drivers will be compensated as follows for field trips:
        1. Monday-Friday:   Drivers shall be paid a minimum of two (2) hours or the actual time spent on field trip/activity runs.  This time will include one-half hour for cleaning and fueling the bus.  If the field trip/activity run is cancelled while the driver is on duty or the trip assignment is one-way (either to or from an event), drivers shall be paid for a minimum of two hours with the one-half hour allowance for inspecting, cleaning and fueling the bus included as part of the minimum.  The additional costs will be charged to the school or department that cancels the activity.
        2. Weekend/Holidays:  If the school fails to cancel the field trip prior to the driver arriving at the bus facility, the driver shall be paid for four (4) hours.  The costs will be charged to the school or department that failed to cancel the activity.
      5. If the field trip/activity run is not completed on time and a substitute must be assigned to the driver's regular route, the school shall pay a minimum of two (2) additional hours to cover substitute costs.
      6. Upon arrival at the field trip/activity run destination, drivers shall secure the bus and remain accessible to the group unless otherwise instructed by the administrator in charge.
      7. The school administration shall assure that one or more responsible, adult supervisors are aboard each bus that is on a field trip/activity run.
      8. Drivers shall make every effort to assure safety and shall follow established procedures for student discipline.  (See District Policy DA170—School Bus Discipline.)
      9. It is not permitted for drivers to transport family members unless they are part of the group/class paying for the trip. It is also not permitted for Jordan School District buses to travel across State lines.
      10. Jordan School District buses are not authorized to operate between 1:00 A.M. and 4:00 A.M.
      11. When students are engaged in an activity where a change of clothing is required, schools should make arrangements for a changing room for students.  School buses shall not be used as a dressing room.
    9. Assignment of Bus Attendants
      1. Bus attendants will be paid at the regular rate of pay on quarter-hour increments for time worked beyond the contract hours.
      2. For attendants hired on a contract prior to July 1, 2014:  If a bus run does not require the services of a bus attendant for a normal four (4) hours per contract day, the bus attendant will be a temporary at-will substitute bus attendant for actual hours worked.
      3. For attendants hired on a contract on or after July 1, 2014:  If a bus run does not require the services of a bus attendant for the normal six (6) hours per contract day, the bus attendant will be a temporary at-will substitute bus attendant.
      4. Field trip assignments for attendants will be done in the following manner: The field trip office will compile a list of attendants who are interested in being attendants for field trips. Attendants will be notified using the phone number(s) provided by the attendant. Those attendants who have indicated interest will be called according to the department seniority list. The field trip office will allow 30 minutes for the attendant to return the phone call to accept or reject the field
        trip/activity run. After 30 minutes the field trip office will call the next attendant in line of seniority. The field trip office will go through the entire list offering trips before returning to the top of the list.

Revision history:  8/28/12, 7/28/15

Published on
  • Effective: 9/2/1969
  • Revision: 6/18/1996
  • Reviewed: 3/26/2013
  1. Board Directive
    The Board authorizes the use of buses for school activities which are related to the educational program and delegates to the Administration the responsibility to administer the policy for special transportation services.
  2. Administrative Policy
    In planning, scheduling, and sponsoring special transportation services, the following administrative policy provisions shall be followed:

    1. Special trips which extend beyond a 50-mile radius from the District Office must be approved by the area Administrator of Schools.
    2. As a general rule, payment for field trips/activity runs shall be based on actual driving time and layover time plus one-half hour allowance for inspecting, cleaning and fueling the bus.
    3. Special trip assignments which consume two hours or less of a driver's time shall require a fee for two hours.
    4. Driver fees for assignments which extend beyond one day or which involve overnight stays shall be as follows:
      1. A driver shall be paid for eight (8) hours per day at his/her regular rate of pay, plus prior approved living expenses.
      2. If a driver exceeds eight (8) hours of actual driving time, he/she shall be paid for the full driving time, but not to exceed ten (10) hours in any day.