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Tag: Buildings and Grounds

Published on
  • Effective - 1/24/2017
  • Revision - 4/25/2023

Jordan School District will support and implement physically and emotionally safe school programs and procedures where learning can occur.

  1. School safety and security will be accomplished by providing a physically safe learning environment through safety and security programs that include:
    1. Safe and secure buildings and grounds
    2. Emergency preparedness
    3. Student, staff and patron safety and welfare
    4. Timely communication to families (coordinated with police) if an emergency should occur
    5. Yearly communication to parents containing safety procedures and protocol
  2. School safety and security will be further accomplished by encouraging each school to foster an emotionally safe and welcoming environment.
    1. The updated District Plan addressing the mental, social, emotional, and physical well-being of students and employees will be implemented throughout the District and shall include the following components:
      1. Clearly articulated procedures and protocols regarding the wellness needs of students and employees
      2. Clearly defined resources regarding suicide prevention and anti-bullying strategies
      3. Clearly defined education process for students, parents, faculty, and staff
    2. Each school will create a Code of Conduct in collaboration with the school administration, faculty, and School Community Council.  An anti-bullying program will be an element of each school’s Code of Conduct and shall include the following components:
      1. Clearly articulated and defined desired actions and behaviors
      2. Clearly defined rules and consequences
      3. Clearly defined reporting process
      4. Clearly defined education process for students, parents, faculty, and staff
  3. Evidence of the above may be requested by a Board member and provided through multiple means.
    1. The safety and security programs for physical safety shall be measured and assessed by:
      1. Jordan Safety and Security Assessments (three times per year)
      2. School Self-inspection Surveys (annually)
      3. Jordan School District Online Satisfaction Surveys (annually)
      4. Utah State Risk Inspections (annually)
      5. Utah State Fire Inspections (annually)
      6. Utah State Board of Health Inspections (annually)
      7. End of year drill reporting from schools
      8. Safety and Security Annual Report
    2. The emotionally safe environment for schools shall be measured and assessed by:
      1. Code of Conduct from each school provided to the appropriate Administrator of Schools and available on the school’s website (annually)
      2. Dates of each school’s Code of Conduct training provided to the appropriate Administrator of Schools (annually)
      3. District Plan with clear procedures and protocols regarding the wellness needs of students and employees
      4. Dates of training on the District Plan regarding the wellness needs of students and employees to be provided to the appropriate Administrator of Schools (annually)
      5. Data from early warning systems for student interventions
      6. Description of suicide, bullying, and violence prevention efforts
      7. Data from Skyward behavior logs
      8. School counselor student visit data
  4. The Board of Education will receive quarterly reports on school safety drills and incidents as well as anecdotal reports of efforts to establish an emotionally safe environment. The Board will report annually to the community on the physical and mental safety of students.

Published on
  • Effective: 7/8/1986
  • Revision: 8/28/2012
  • Reviewed: 11/28/2015
    1. Board Directive
      The Board recognizes that is appropriate for families with students in public school to bear a portion of the direct cost of their child’s education and participation in extra-curricular activities. Pursuant to action taken by the 1986 State Legislature and subsequent rulings on that action by the State Board of Education, Jordan School District created (1) an official fee policy, and (2) a fee waiver guideline.  The Board delegates to the District Administration the responsibility of administering this policy.
    2. Administrative Policy
      The following definitions and standards shall serve as guidelines for local principals as they assess and collect fees at the local school level.

      1. Definitions
        1. Fee: Any charge, deposit, rental, or other mandatory payment, however designated, whether in the form of money or goods. For purposes of this policy, charges related to the National School Lunch Program are not fees.
        2. Provisions in Lieu of Fee Waiver: An alternative to fee payment and waiver of fee payment.Definitions
        3. Student Supplies: Items which are the personal property of a student which, although used in the instructional process, are also commonly purchased and used by persons not enrolled in the class or activity in question and have a high probability of regular use in other than school-sponsored activities. The term includes pencils, papers, notebooks, crayons, scissors, basic clothing for healthy lifestyle classes, undergarments for athletics, and similar personal or consumable items over which a student retains ownership.
        4. Optional Project: A project chosen and retained by a student in a vocational class or other class where projects are part of the curriculum, in lieu of a meaningful and productive project otherwise available to the student which would require only school-supplied materials.
        5. Elementary Schools: Schools which contain grades K through 6.
        6. Secondary Schools: Schools which contain grades 7 through 12.
        7. Textbook: Book, workbook, and materials similar in function which are required for participation in any instructional course.
        8. Waiver: Release from the requirement of payment of a fee and from any provision in lieu of fee payment. Students who have been granted waivers or provisions in lieu of fee waivers shall not be treated differently from other students or identified to persons who do not need such information.
      2. Standards
        1. Classes and Activities During the Regular School Day
          1. No fee may be charged for any class or activity in kindergarten through sixth grade, including assemblies and field trips. (Elementary Schools)
          2. Textbook, lab, and other course-related fees may only be charged in grades seven through twelve. (Secondary Schools)
          3. Students must be able to enroll and participate in any class, and have the opportunity to acquire all skills and knowledge required for full credit and highest grades. They may do this without paying a fee or participating in a fund raising activity with the following exceptions:
            1. Students of all grade levels may be required to provide materials for their optional projects.
            2. Student supplies must be provided for elementary students. A student may, however, be required to replace supplies provided by the school which are lost, wasted, or damaged by the student due to careless or irresponsible behavior. An elementary school or elementary school teacher may provide a suggested list of supplies for use during the regular school day that may be furnished on a voluntary basis by the parent or legal guardian.  The following language must be included at the beginning of the note:  “Notice: the items on this list will be used during the regular school day.  They may be brought from home on a voluntary basis; otherwise, they will be furnished by the school.”
            3. Secondary students may be required to provide their own student supplies.
        2. School Activities Outside of the Regular School Day
          1. Fees may be charged in connection with any school-sponsored activity, regardless of the age or grade level of the student, if participation is voluntary and does not affect a student's grade or ability to participate fully in any course taught during the day.
          2. Fees related to extracurricular activities sponsored by the Utah High School Activities Association may not exceed limits established by the Association.  Activity fees for secondary schools are required and established annually.  Student fees at the home school are discounted with activity pass.  Family discount passes are available at the home school in accordance with rules set by Utah High School Activities Association (UHSAA) Region Policies.
        3. General Provisions
          1. No fee may be charged or assessed in connection with any class or school sponsored or supported activity, including extracurricular activities, unless the fee has been set and approved by the local board of education in accordance with this policy.
          2. Fee schedules and policies for the entire district shall be adopted at least once each year by the local board of education in a regularly scheduled public meeting of the board. Provision shall be made for broad public notice and participation in the development of fee schedules and waiver policies.
          3. The District shall adopt procedures to reasonably ensure that the parent or guardian of each student receives written notice of fee schedules and fee waiver policies before the fees are due. Procedures for fee waivers shall be written in language that is easily understood and included with student registration materials.
          4. No present or former student may be denied receipt of transcripts or a diploma for failure to pay school fees other than a reasonable charge made to cover the cost of duplicating or mailing. No charge may be made for duplicating or mailing copies of school records to an elementary or secondary school in which the student is enrolled or intends to enroll.
          5. A Board of Education shall provide, as part of any fee policy or schedule, for adequate waivers or other provisions to ensure that no student is denied the opportunity to participate in a class or school sponsored or supported activity because of an inability to pay a fee. The waiver policy shall include procedures to ensure that:
            1. A person is designated in each school to administer the policy and grant waivers (school principal);
            2. The process for obtaining waivers or pursuing alternatives is administered fairly, objectively, and without students and parents;
            3. Fee waivers or other provisions in lieu of fee waivers are available to all students who are in state custody or receiving public assistance in the form of aid to dependent children, general relief,
              supplemental security income, or foster care, and others whose parents or guardians are financially unable to pay;
            4. Textbook fees are waived for all eligible students in accordance with §53G-7-603 of the Utah Code;
            5. Parents are given the opportunity to review proposed alternatives to fee waivers;
            6. An appeal process is available, including the opportunity to appeal to the board or its designee; and
            7. The Board provides for balancing of financial inequities among district schools, if the granting of waivers and alternatives to waivers produces significant inequities through unequal impact on individual schools.
          6. To preserve equal opportunity for all students and to limit diversion of money and school and staff resources from the basic school program, each district's fee policies shall be designed to limit student expenditures for school sponsored activities, including expenditures for activities, uniforms, clubs, clinics, travel, and subject area and vocational leadership organizations whether local, state or national.
          7. Expenditures for uniforms, costumes, clothing, and accessories, if other than typical student dress, which are required for participants in choirs, pep clubs, drill teams, athletic teams, bands, orchestras, and other student groups, are fees requiring approval of the local Board of Education.
          8. The requirements of fee waiver and availability of other provisions in lieu of fee waiver do not apply to charges assessed pursuant to a student's damaging or losing school property. Schools may pursue reasonable methods for obtaining payment for such charges, but may not exclude students from school or withhold transcripts or diplomas to obtain payment of those charges.
          9. Charges for class rings, letter jackets, and similar articles not required for participation in a class or activity are not fees and are not subject to the waiver requirements of this policy.

Published on
  • Effective: 3/22/1983
  • Revision: 5/23/1995
  • Reviewed: 3/26/2013
  1. Board Directive
    It is the policy of the Board to comply with all laws and regulations governing the use of school property, facilities and equipment.  Responsibility is delegated to the District Administration to develop policies and procedures that (1) prohibit private use of school property, facilities, and equipment for personal gain; and (2) restrict schools from competing with private enterprise except for the purpose of providing students with practical training in applied technology courses.
  2. Administrative Policy
    The following administrative policy provisions shall govern the use of school and District properties, facilities and equipment:

    1. School property and facilities shall not be made available for use by individuals or organizations outside the school system except as specified under Policy DA151—Use of Public School Buildings and Grounds as Civic Centers, which governs non-school use of all District facilities.  All use of District property and facilities for other than school purposes must be conducted through the approved rental process, in accordance with District policy and the Facility Rental Guidelines.
    2. School and District equipment, including computers, copiers, fax machines, and other technical equipment, shall be operated only by authorized personnel for education-related purposes.
      1. Copy machines may not be used for any volume work that is not school or District related. Employees may use District copy machines to make a maximum of five (5) copies for non-school use provided the copies are made outside of contract hours and paid for at the standard commercial rate.
      2. Employees shall not produce personal materials using school or District equipment without express authorization from the principal or immediate supervisor.
        1. All authorized personal use of equipment by employees shall take place outside of regular contract hours.
        2. Employees shall pay for any materials used at standard commercial rates.
        3. Equipment and materials may not be used for personal gain.
      3. Copying District-licensed computer programs for personal use is prohibited.  (Refer to Policy DE 505—Acceptable Use of Copyrighted Materials in Jordan School District.  Personal use of District-owned computer peripherals to copy computer programs is also prohibited.
    3. School and District equipment shall not be removed from the site where
      it is inventoried unless the item was specifically purchased for use at multiple off-campus locations; i.e., portable computers.

      1. Use of items purchased for use in multiple off-campus locations shall be monitored by the building administrator following strict "check-out/check-in" procedures.  These items shall only be used for District/school education-related purposes.
      2. Any transfer or loan of equipment among schools shall be authorized in advance by the Area Administrator of Schools, monitored on school inventories, and fixed asset transfer procedures followed.
    4. Circulation of films, videotapes, DVDs and other instructional support materials housed in the District Instructional Media Center shall be limited to Jordan District schools and other qualifying educational organizations.
    5. Equipment in the District Instructional Support Center shall be used solely for the production of school and District instructional support materials.

Published on
  • Effective: 6/22/1976
  • Revision: 10/17/2006
  1. Board Policy
    It is the policy of the Board to operate each facility owned or utilized by the school district in a manner which will reasonably assure the safety of individuals participating in school district functions and activities and in a manner to avoid disruption of all school district activities and functions.  The Board maintains the right to close any school activity or facility or school bus to persons and organizations not specifically authorized by the Board or by local school administrators under authority delegated by the Board.
  2. Administration Policy
    The local school administrator shall be responsible to handle any situation that may arise because of a trespasser or any acts therefrom.  The following procedures and guidelines will be used in administering this policy.
    Guidelines

    1. Legal basis for this policy includes:
      Salt Lake County Ordinance: (§10.32.010 Offenses In and About Schools, Colleges, and Universities), and Utah Code Annotated: (§76-9-102 Breaches of the Peace and Related Events; §53G-8-603 Criminal Trespass Upon School Property; §76-9-106 Disrupting the Operation of a School; and §76-9-107 Unauthorized Entry of a School Bus); and the Individuals with Disabilities Education Act (IDEA) as amended in 2004 (20 USC §1415(b)(1); 34 CFR §300.501(a)).
    2. The administrator is to have an understandable knowledge of the legal basis of this policy so that he/she may properly interpret and enforce them.
    3. The administrator shall inform his/her staff and students of the legal basis of this policy.
    4. The administrator shall post in a conspicuous place in his/her building, rules and regulations pertaining to all visitors.  This may be an abridgment of the Salt Lake County Ordinance and/or the State of Utah Criminal Code.
    5. The administrator shall have the right to utilize every effort in the protection of personnel and property.  He/she may, as he/she deems necessary, secure assistance from an appropriate law enforcement agency.
    6. In accordance with federal statutes and local ordinances, school administrators are vested with authority to limit or control access to any school facility or activity.  This includes the authority of the local school administrator to take reasonable steps to prohibit the transport of contraband onto the school facility or to a school activity and to restrict or prohibit access by persons who are not specifically authorized or required by law to be present in school facilities, at school activities, and on school buses.
    7. The local school administrator retains the discretionary authority to restrict access of school visitors to only those portions of the school reasonably associated with the purpose of the visit.  Permitted access to a portion of the school does not grant access to all areas in the school.
    8. Parents, guardians, relatives and acquaintances are invited and encouraged to enter schools to participate in specific activities, meetings and appointments with teachers and administrators.  Parents and guardians do not have the right to attend school with their children or access school premises, including school buses, without specific authorization by school administration.  Such authorization may be withdrawn without prior notice and a parent or guardian’s continued presence after authorization has been withdrawn will be considered school trespass.
    9. In accordance with the Individuals with Disabilities Education Act (IDEA) as amended in 2004, parents of students with disabilities are entitled to the same access as general education parents (see H above) as well as the opportunity to participate in meetings with respect to the identification, evaluation, and educational placement of the child and the provision of a free and appropriate public education (20 USC §1415(b)(1); 34 CFR §300.501(a)).  Beyond this parental participation, parents of students with disabilities have no entitlement to access school premises.

Published on
  • Effective: 1/25/1972
  • Revision: 9/8/2009
  • Reviewed: 3/26/2013
  1. Board Directive
    In accordance with Utah Code 53G-7-209, the Board authorizes, on condition, the use of school buildings and grounds as civic centers, for other than school purposes.  The Board recognizes that these civic centers shall be established and maintained as limited public forums to District residents for supervised recreational activities and meetings.  It is further understood that use of property for civic center purposes may not interfere with a school function or purpose. Under Utah Code 53G-7-210, the Board directs the Administration to manage, direct, and control the use of school buildings and grounds when used as civic centers.
  2. Administrative Policy
    1. The Administration shall charge a reasonable fee for the use of school facilities as civic centers so the District incurs no expense for that use.  The Administration shall also ensure that school administrators are trained and properly implement District policy according to Utah Code.
    2. The Administration shall establish the Facility Rental Guidelines, a fee schedule, and personnel necessary to manage the rental and use of school buildings and grounds for other than school purposes.  The Board will review and approve the Facility Rental Guidelines and fee schedule as needed.  The Administrator of Auxiliary Services shall administer the rules and guidelines and see that all schools follow established policy and procedures.
    3. All Jordan School District employees are directed to support and follow this policy, the Facility Rental Guidelines and Utah Code related to use of school buildings and grounds for other than school purposes.  Any employee found in violation of this policy may be disciplined up to and including termination, in accordance to District Policies DP316 NEG, DP316A and DP316B—Orderly Termination Procedures.

Published on
  • Effective: 8/27/1969
  • Revision: 5/22/2018
  • Reviewed: 3/26/2013
  1. Board Directive
    It is the desire of the Board of Education that each new building constructed reflect those features and designs most appropriate to desirable and current teaching processes and efficient service areas in that school.  The District Administration shall be responsible for the detailed formulation of the educational criteria for a particular building.
  2. Administrative Policy

    The District Administration shall carry out this responsibility in accordance with the directive of the Board of Education and in compliance with all federal, state and local laws, ordinances and building codes.

Published on
  • Effective: 8/27/1969
  • Revision: 9/8/2009
  • Reviewed: 3/26/2013
  1. Board Directive
    The Board is vitally interested in the maintenance and safeguarding of school buildings and property. Responsibility is delegated to the District Administration to develop policies and procedures that will 1) deter acts of vandalism and school burglary, 2) assist law enforcement officers in the identification and apprehension of persons who willfully damage property, steal school materials, and gain illegal entry into school premises, and 3) promote respect for public facilities.
  2. Administrative Policy
    Direct responsibility for this phase of school operation shall be delegated to the Administrator of Auxiliary Services. The maintenance and safeguarding of school buildings and property is a shared responsibility of school administrators, licensed personnel, and classified employees. All District personnel shall work cooperatively in protecting school facilities.

    1. Principals, in cooperation with classroom teachers, shall conduct instructional activities designed to promote a respect for public facilities. Such activities shall be considered a part of the crime prevention program and part of citizenship education.
    2. Principals, teachers, and members of the custodial staff shall take precautions to discourage thefts, acts of vandalism and burglaries. Precautionary measures shall include the following:
      1. The careful distribution and accounting of keys
      2. The closing and locking of designated doors and windows
      3. Adequate lighting
      4. The current banking of school monies
      5. The practice of not keeping cash in desk drawers
      6. Other essential practices as determined by the administration
    3. In the event of burglaries, thefts, or vandalism to school property, the
      school principal or his/her representative shall take the following action:

      1. Notify Alarm Response (801)567-8865.
      2. Notify the local Police Department.
      3. Complete a vandalism work order on the online work order system (Sprocket) within 24 hours.