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AS82 – Home and Hospital Instruction

  • Effective: 5/23/1978
  • Revision: 2/25/2014

  1. Board Directive
    The Board of Education recognizes the importance of providing instruction to students who are confined to home or hospital.  The Board also recognizes the need to maintain contact between the school and the home during the time when these students are unable to attend school.  The Board, therefore, delegates to the Administration responsibility for developing policy for a Home and Hospital Instruction Program for students who are unable to attend school due to injury, illness or other extenuating circumstances.
  2. Administrative Policy
    The Administration shall establish a program to provide instruction to convalescing students in grades one through twelve to alleviate concern over academic work/credit, to maintain the skills necessary for returning to the classroom, and to assure ongoing home/school contact during the term of the illness, injury, or extenuating circumstances.  The District provides opportunities for short-term services through the student’s boundary school as well as long-term services for those students who may need extended out-of-school services.   The Home and Hospital Program will be administered according to the following administrative policy provisions:

    1. Qualifications for Services
      1. The student lives within the boundaries of Jordan School District and is enrolled in a Jordan District school.
      2. The student is confined at home or in a hospital due to physical or emotional illness, injury, handicap, complications of pregnancy, or extenuating circumstances.
      3. The student has missed or expects to miss ten (10) or more consecutive days of school.
      4. The student's condition will allow 50 percent or less attendance during the school day.
      5. Home and Hospital Instruction is recommended by the student's physician, medical professional, licensed clinical social worker, licensed psychotherapist, or legally directed services, and is requested by the parent(s)/guardian(s).
    2. Providing Services
      1. The parent will need to notify the administrator at the student’s school to inform them of the need for Home and Hospital services.  The school administrator will initiate the required procedures to begin the Home and Hospital services .  All required documentation will be submitted to the District prior to teacher reimbursement.
      2. The student's physician, medical professional, licensed social worker, or licensed psychotherapist shall be asked to estimate the length of time that Home and Hospital Instruction services will be needed.  Minimum duration of services is two weeks and maximum service is nine weeks without additional follow-up with referring medical provider.
      3. Short-term services will be initiated at the school by the building administrator.  The Request for Home and Hospital Instruction form, the Short-term Services Disclosure Statement, and the Professional Statement of Needs form need to be submitted to the District with the time sheet for the first month and the Monthly Teaching Record.
      4. Long-term services require the Home and Hospital Teacher Specialist to meet with the family and complete all required documentation to be submitted to the District Office with the time sheet for the first month and the Monthly Teaching Record.
      5. Home and Hospital Instruction services shall be provided for pregnant girls only when extenuating circumstances make it inadvisable or impossible for the student to participate at their boundary school or in the teenage parent program offered through Valley High School.
      6. Home and Hospital Instruction services may be denied or discontinued if it appears that the services are worsening the student's condition, increasing or prolonging school phobia or anxiety, or otherwise having a harmful impact upon the student.
      7. In most cases, the duration of services shall be determined by the administrator after consultation with the medical professional requesting Home and Hospital services per the medical release form.
      8. If it appears that the program is being abused by the parent or student, the administrator will initiate a formal review with the program consultant for Student Intervention Services or the District Administrator administering the Home and Hospital Program.
      9. Students attending schools that are on a year-round calendar will be provided Home and Hospital services only during the weeks when their assigned track is in session.
      10. Secondary students in grades 9-12 requiring long-term services of Home and Hospital (nine weeks or more) will be transferred to Valley High School.  The Home and Hospital instruction will be provided in the home or other designated public location (e.g., library, police or fire station) under the direction of the program consultant for Student Intervention Services.
      11. During the last two quarters of the school year, seniors who are on line for graduation and not involved in an extensive makeup program shall receive Home and Hospital services from their local school to enable the student to graduate from that school.
      12. Instruction for students who are expelled/suspended for drug and alcohol violations will be provided by the local school or Valley High School as specified in the District policies AS67— Discipline of Students  and AS90—Drugs and Alcohol.
      13. The District Appeals Committee may rule that some students will receive their education for a designated period of time through the Home and Hospital program as an alternative to their local school.  These services will be provided by either the local school or Valley High as directed by the Appeals Committee.
    3. Assignment of Teachers
      1. Short-term services:   Students shall be taught by teachers whenever possible, from the class and school in which they are enrolled.  When an appropriate teacher is not available, the administrator may arrange for a teacher from another school.
      2. School administrators shall make short-term Home and Hospital teaching assignments on the basis of teacher interest, availability, and curriculum qualifications.
        1. Teachers shall be reimbursed for providing Home and Hospital Instruction at their current hourly base rate.
        2. One half hour of preparation time is allowed for each two hours of actual instruction.
        3. Teachers shall receive a mileage reimbursement at the current district rate.  Mileage is based upon the distance from the school to the student's home or other designated public location (e.g., library, police or fire station) and to the instructor’s home.  If visiting multiple students on the same trip, mileage shall also be paid for the distance between students’ homes/locations when necessary. Time required for travel is not part of the two-hour instruction time.
        4. Teachers  shall submit the required documentation accessed online, each month prior to being reimbursed for services.
        5. The administrators shall submit time sheets for Home and Hospital Instruction along with the designated copy of the Home and Hospital Teaching Record Form signed by the parent to the Teaching and Learning Office
      3. Long-term teacher assignment will be determined by the District Administrator over Home and Hospital  to meet individual student needs.
    4. Instruction
      1. Home Instruction
        1. Instruction shall be provided at the student's home or other designated public location (e.g., library, police or fire station) after regular school hours for short-term services and during the school day or after regular school hours for long-term services.  Generally, one two-hour instruction session shall be provided per week.  With administrator  approval, two one-hour sessions may be provided if it is deemed in the best interest of the student.  (One-hour sessions are generally only used with elementary-age students.)
        2. A parent or other responsible adult must be present in the home during the instruction session.  If the parent or guardian fails to provide proper chaperonage, the instruction session shall be canceled.
        3. Textbooks shall be furnished by the school where the student is enrolled. When appropriate. additional coursework will be provided through the Teaching and Learning Department..
      2. Hospital Instruction
        1. Jordan District shall provide teachers, textbooks, and instructional materials for students confined to approved non-accredited facilities.
        2. Students enrolled in Jordan District and later assigned to hospitals with accredited educational programs shall be serviced in one of two ways:
          1. Withdrawn from Jordan School District and transferred to the accredited institution which will provide teachers, textbooks and instructional materials.
          2. Assigned to Valley High (Home & Hospital) but serviced at the facility by an accredited institution under a contract with Jordan School District based upon a daily pro-rated amount of the WPU.  Teachers, textbooks, and instructional materials shall be provided by the institution under contract.
    5. Grades and Credit for School Attendance
      1. Students who are receiving Home and Hospital Instruction shall be counted as attending school.
      2. Secondary teachers must prepare assignment sheets for students in their classes who are receiving Home and Hospital Instruction.  Teachers are accountable to provide Utah State Core curriculum educational services. Substitute assignments will be provided if the regular class activities cannot be completed at home.  Upon consultation with the school administration, the teacher can give the student an "incomplete" for the course when it cannot be appropriately taught through Home and Hospital Instruction.  In this case, the District would provide an opportunity for the student to make up the missed credit through an alternative class or program.  Because of limited instructional time, the Home and Hospital Instruction Program is designed to help students maintain credit.
      3. Middle school and high school students who receive Home and Hospital Instruction for five weeks or more during any one quarter shall receive attendance credit and grades for work completed from the Home and Hospital instructors, and the Home and Hospital specialist, in collaboration with the content classroom teacher.  Grades shall be awarded by the Home and Hospital teacher and specialist in collaboration with the classroom content teacher.