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Category: Administrative Policy

Published on
  • Effective: 11/11/1977
  • Revision: 5/24/2016
  • Reviewed: 12/10/2013
  1. Board Directive
    The Board recognizes that some students need to receive medication during the school day and delegates to the Administration responsibility for developing appropriate policy for administering medication to students in accordance with Utah Code 53G-9-502 and for the self-administration of medication by the student.  A summary of policy AS85 - Medication in the School Setting and the District’s procedures guidelines “Administering Medications at School” will be provided to parents and/or guardians on a yearly basis.
  2. Administrative Policy
    The Administration authorizes the following administrative policy provisions for administering medication to students.

    1. School Personnel Administering Medication:
      1. School personnel may administer prescription medication or nonprescription (over-the-counter) medication to a student during the regular school day as specified in the District’s procedures guidelines “Administering Medications at School” and in accordance with Utah Code 53G-9-502. “Administering Medications at School” guidelines shall include provisions for the designation and training of volunteer employees who may administer medication, the proper identification and safekeeping of medication, the maintenance of records of administration and notification to the school nurse of medication that will be administered to students.
      2.  In the event of a medical emergency, the school must call 911.
    2. Self-Administration of Medication
      1. Self-administration of medication by students shall be allowed under the procedures specified in "Administering Medications at School.”
      2. Distribution of any drug or medication from one student to another will be considered Dangerous and Disruptive Conduct and shall be dealt with according to the provisions of Policy AS90—Illegal Substances.

Published on
  • Effective: 9/27/1977
  • Revision: 9/22/2020
  • Reviewed: 12/10/2013
  1. Board Directive
    The Board of Education recognizes that regular student attendance at school facilitates academic achievement by maximizing the interaction between students and teachers. The Board also recognizes that regular student attendance at school is mandated by Utah Compulsory Attendance Law 53G-6-202, which requires students between the ages of six and 18 to attend school and is critical if schools are to meet the accountability standards set by federal and state legislation.  The Board, therefore, delegates to the District and local school administration the responsibility to develop school policies and procedures that promote regular student attendance. The school’s responsibility is to encourage and help students develop positive attendance habits that will enhance opportunities for future success.
  2. Administrative Policy
    Frequent absences of students from the day-to-day classroom experiences disrupt the instructional process.  The benefits of instruction, once lost, cannot be entirely regained.  The process of education requires a continuity of instruction, class participation, learning experience, and study.  Therefore, the local school will make every effort within the following administrative policy provisions, to encourage regular attendance for all students and to assist parents in their responsibility to have their children attend school regularly.

    1. Parents/guardians have primary responsibility for regular student attendance at school. School staff and students also share in that responsibility.
      1. Students are expected to be in attendance every school day in order to receive maximum benefit from their education experiences. If a student is legitimately absent from class, it is his/her responsibility to contact the teacher regarding make-up work.  If a student is tardy for class, it is his/her responsibility to contact the school office, teacher, or utilize any other established school procedure so that an unexcused absence is not assessed.  It is also a student’s responsibility to obtain a checkout slip from the office when he/she must leave during the school day.
      2. Parents/guardians are expected to ensure that their children attend school regularly and arrive on time.  It is the responsibility of the parent/guardian to notify school officials of legitimate absences. The parent/guardian must telephone the office to confirm a checkout prior to the student’s leaving during the school day.
      3. Classroom teachers are required to record and verify daily student attendance as outlined in the Student Services Planning and Enrollment Manual. The individual school/teacher will, where appropriate, develop grading and credit policy that promotes attendance, class participation, and academic achievement.
        1. Learner validated attendance, in accordance with Utah Board Rule R277-419 Pupil Accounting, should be entered into the district’s student information system (SIS) daily and reviewed weekly as follows:
          1. In-person or live (streaming) online instruction
            1. Attendance will be recorded in the SIS at least once per day (elementary) or each class period (secondary).
          2. Virtual at home (online only) instruction (including competency-based instruction)
            1. Students will be considered “virtually present” if they have met the minimum criteria for participation. A variety of measures may be used to determine if a student participated in the learner validated program in an online, virtual at-home, blended or competency-based learning environment (digital or analog) including but not limited to:
              1. Evidence that validates student learning (e.g., online or offline assignment submission; rubric-scored written work; presentations; artistic performances and products; research projects; formative assessment results; progress toward academic goals; student portfolios; demonstrated competency assessments; explicit self-reflections on what students have learned related to institutional programs such as service learning; student ratings of their knowledge, skills, and reflections on what they have learned over a course of a specified period of time)
              2. Evidence that validates student participation (e.g., login data; discussion boards; completion of math and literacy supplemental software; virtual conferencing participation; classroom response systems (surveys/polls/quick checks); observations of field work; internship performance; service learning; clinical experiences; feedback from computer-simulated tasks; Social/Emotional Learning tools; number of student hours spent on activities related to a course)
              3. Evidence that validates student communication (e.g., emails from students or other electronic messages; student surveys; conversations by phone; feedback exchanges via learning management system; assignment pick-up/drop-off)
              4. Duration/Frequency minimums for student participation (e.g., minimum student login or teacher contact requirement; minimum hourly requirement, per day or week, when students are engaged in course work; required periodic contact with a licensed educator)
            2. Virtual students who have not met the minimum criteria to be considered present by the last day of the school week will be marked “unexcused absent” for the entire week.
      4. Any student that has had no contact, participation, or has not met the minimum criteria to be marked present, whether in-person or live (streaming) online or virtual at-home, for 10 consecutive school days shall be removed from district membership in the SIS, unless the student has a valid excuse under UCA 53G-6-201(9).
    2. Each school, in cooperation with the community, shall develop a schoolwide attendance plan that complies with state and District policies. Development of a schoolwide attendance plan shall include use of research findings, faculty and staff consensus, community input, and involve the respective Administrator of Schools.
      1. The schoolwide attendance plan must
        1. Identify common attendance issues, including but not limited to:
          1. Chronic absenteeism, defined as missing ten percent or more of the academic year for any reason, including excused and unexcused absences, suspension, and time missed due to changing schools.
          2. Truancy, defined by UCA 53G-6-201(7)(a) as a condition in which a school-age child, without valid excuse is absent for at least half the school day.
        2. Include possible interventions for attendance issues, including but not limited to:
          1. Attendance contracts and positive behavior interventions.
          2. Counseling of the student by school personnel.
          3. Adjusting the curriculum and schedule (if necessary) to meet the needs of the student.
          4. Voluntary participation in truancy mediation (if available).
          5. Consideration of alternatives proposed by the parent or legal guardian.
          6. Providing the parent or legal guardian, when appropriate, a list of resources available to assist in resolving attendance problems.
          7. Enlisting the assistance and resources of community-based agencies and programs.
          8. Court referrals, issued as a "last resort” and only in accordance to UCA 63G-8-211-4(a).
        3. Include the following, as appropriate for the grade and developmental level of the student body:
          1. A rationale for the importance of attendance.
          2. Responsibilities for students, parents, classroom teachers, and school administrators.
          3. Procedures for managing attendance issues, i.e., illness, check in/out, school activity absences, etc.
          4. An acceptable range of school and teacher consequences for unexcused absences and tardies.
          5. Guidelines for making up work.
          6. Other pertinent information that addresses local school attendance needs.
      2. School principals shall submit the schoolwide attendance plan annually to their respective Administrators of Schools for review and approval.
    3. The schoolwide attendance plan shall guide the development of disclosure statements for each course in secondary schools:
        1. Disclosure statements must:
          1. Comply with District and school administrative policy provisions
          2. Outline grading expectations for three basic components:
            1. Assessments
            2. Assignments
            3. Classroom attendance and participation
          3. Outline procedures and timelines for making up work and earning points/credit missed due to a legitimate absence. Legitimate absences are defined as:  verified illness, medical appointments, bereavement, court appearances, emergencies, pre-approved educational leave, and special family or religious events.
          4. The process to make up work and earn points/credit missed due to administratively approved school activity absences. Students shall also be allowed to make up work and earn points/credit missed for legitimate absences as listed in section C.3.
        2. All students shall receive disclosure statements for all classes on or before the fifth day of enrollment in the course. Parents and students shall be encouraged to return signed disclosure statements in a timely manner, typically two to four days.
        3. Teachers are encouraged to award points/credit for the return of signed disclosure statements within the established time frame.
        4. All disclosure statements must receive approval from the local school administrator or designee prior to distribution to students and parents.

Published on

Effective: 6/28/1977
Revision: 9/25/2012

  1. Board Policy
    An employee who is temporarily unable to complete the essential functions of his/her job due an injury or disease compensable under Utah Code Annotated Title 34A, referring to workers' compensation and occupational diseases, should be allowed a reasonable medical leave without pay.  In addition, the injured employee may use previously accumulated sick pay in an amount which when aggregated with workers' compensation benefits does not exceed the regular rate of pay received prior to the injury.  The District is self-insured with an outside insurance company administering the District's industrial insurance plan.  The District Administration is responsible to develop guidelines for implementing this policy.
  2. Administration Policy
    The Administration shall administer this policy in accordance with the following guidelines:
    Guidelines

    1. Reporting injuries
      1. All on-the-job employee injuries shall be immediately reported to the supervisor.  The supervisor or designee shall contact the Third Party Administrator to report the claim and complete all necessary paperwork provided by the Human Resources Department.
      2. The Third Party Administrator of the industrial insurance plan shall forward the Employee's Statement Regarding Accident report form to the injured employee and supply copies to Insurance Services and Human Resources Departments.
    2. Compensation
      1. An employee who cannot work because of injuries suffered in an incident covered by workers' compensation will draw on accumulated paid sick leave in an amount which when aggregated with workers' compensation benefits does not exceed the regular rate of pay prior to the injury. Refer to policies DP324 NEG Sick Leave – Licensed and DP326 NEG Sick Leave – Education Support Professionals
      2. The first three days' absence will be charged against the injured employee's accumulated sick leave.  Thereafter, one-third day of accumulated sick leave will be charged for each day's absence and two-thirds day charged to industrial.
      3. If an injured employee is disabled for 14 calendar days or more, the industrial insurance will pay the employee two-thirds of a day's pay for each day off retroactive to the first day's absence.
      4. If an eligible employee has no leave days available, he/she may apply for sick bank days.
      5. An employee who is off work due to physical assault on the job, as defined by Utah  Code Ann.
        § 76-5-102,  shall have no loss of sick leave for up to 180 calendar days, including summer months.   Any payments received from industrial insurance shall be deducted from the employee's regular pay.
      6. Workers Compensation runs concurrent with Family Medical Leave Act (FMLA) and available paid leave, if applicable.
    3. Returning to work
      1. An employee returning to work after a workplace injury shall present to the Human Resources Department a physician's certificate stipulating that the employee is capable of returning to full duty and performing the essential functions of the job.
      2. An employee off work due to a workplace injury for longer than thirty (30) working days may be temporarily replaced by the Board.  When an employee is released by his/her physician as fully able to perform all essential job functions with or without reasonable accommodation, the employee will be returned to his/her original position.
      3. A Transitional Work Assignment may be available through the Human Resources Department, to employees who are recovering from a work-related injury who have been released to return to work and have temporary medical restrictions.  Eligibility for a Transitional Work Assignment is determined on a case-by-case basis, accounting for the employee’s position, the employee’s temporary work restrictions, and the ability of the school/department to accommodate the temporary work restrictions.  A Transitional Assignment is a temporary assignment and does not represent a permanent change of duties or responsibilities.  In the event that an employee declines a Transitional Work Assignment offer, the employee will remain on unpaid status until he/she obtains a full work release from the treating health care provider.

Published on
  • Effective: 6/28/1977
  • Revision: 10/1/2002
  • Reviewed: 3/26/2013
  1. Board Directive
    The Board, in consultation with various political subdivisions, recognizes the need to maintain control of parking and driving on school property.  It is the intent of the Board that every effort be taken to ensure the safety and welfare of students, staff, and others who park or drive on school property.  The Administration is authorized to establish a policy for staff responsibility for parking, traffic and signs on school grounds.
  2. Administrative Policy
    The local school administration shall be responsible to handle, or initiate action to handle, any situation that may arise from the operation or parking of vehicles on school property.  The following administrative policy provisions have been adopted for the control of traffic and parking on school property:

    1. The Administration delegates its authority and responsibility to each local school in the school district to adopt and enforce rules and ordinances for the control of vehicular traffic on school property pursuant to Utah Code Ann.  §53G-8-604.
    2. The applicable District, state, county, or municipal traffic and parking regulations shall be enforced upon school and District property.
    3. Maximum speed on school and District premises is ten (10) miles per hour.
    4. Vehicular traffic is limited to entering, exiting, and parking. No cruising or loitering will be permitted.
    5. All vehicles are restricted to designated roadways. Motorized vehicles shall not be driven on lawns, paths or other prohibited areas.
    6. No parking shall be allowed in the areas where the curb is painted red, designated "NO PARKING," or where such parking would obstruct regular vehicular traffic.
    7. Students, staff and faculty shall not park in areas designated "FOR VISITORS" or "RESERVED."
    8. The following rules and regulations relate to the registration, parking and control of vehicles by high school students.
      1. All District traffic and parking regulations and individual school regulations (if any) will be distributed to every student and faculty member at or before the beginning of each school year.
      2. Students must register with the school all motor vehicles which will be driven or parked on school property. A registration decal must bedisplayed on the vehicle as follows:
        1. Cars - left side of rear window
        2. Trucks, rough terrain vehicles (jeeps, etc.) - upper center ofwindshield
        3. Motor bikes and cycles - rear frame or rear fender
      3. Prior to vehicle registration at the local high school and issuance of the decal, the student must possess the following:
        1. A valid Utah Driver's license
        2. A parent or guardian's written permission for the student to bring a vehicle to school
        3. A signed statement by the parent and student that they understand when any car is on school property, the car may be searched, if the school authorities have reasonable cause to suspect that materials that are in violation of the state, county, municipal, or school code are stored therein and they further understand that any materials found may be seized and used as evidence in school disciplinary hearings
        4. Proof of insurance filed in the school office.
      4. Students are to park in the designated student parking areas and within parking spaces as directed by painted lines and signs.
      5. Faculty and staff parking shall be designated and students are not topark in these areas.
    9. All regulatory signs utilized on District or school property shall be placed in conspicuous and appropriate areas of the grounds.  All regulatory signs must be approved by the Administrator of Auxiliary Services or designee prior to posting.
    10. These rules and regulations shall be enforced by local school administrators and area law enforcement agencies.  Enforcements may include, but shall not be limited to citations, towing away at owner's expense, and/or revocation of the privileges to park and drive on school property.
    11. The Board and/or Administration assumes no responsibility for damage to cars, lost articles, damage to property or injury to persons by the automobile or its driver while on District property.

Published on
  • Effective: 6/28/1977
  • Revision: 8/11/2020
  • Reviewed: 4/26/13
  1. Board Directive
    The Board of Education encourages employees to avoid absenteeism and to schedule vacations, trips, and other personal activities at times that do not interrupt work schedules.  However, the Board recognizes that circumstances may make it necessary for employees to request a leave of absence from time to time.  Therefore, the Board authorizes the District Administration to implement a Leave of Absence policy.
  2. Administrative Policy
    The Leave of Absence policy shall be administered according to the following administrative policy provisions:

    1. Employees shall be discouraged from requesting a personal leave of absence during the school year.
    2. In the event that an employee has a serious or compelling need for a leave of absence, a request may be made in writing to the appropriate Administrator.  The request must be made and approved prior to the leave being taken.  Failure to receive approval prior to the leave may result in disciplinary action, up to and including termination of employment as outlined in DP316B - Orderly Termination Procedures – Education Support Professionals.  The request must clearly state the reason that a leave of absence is necessary. After due consideration, the request shall either be granted or denied.  Notification will be provided to the employee in writing.
    3. Leaves of absence granted under this policy shall be without pay except as provided under item H. below.
    4. Contract employees shall not be granted more than fifteen (15) days' leave of absence under this policy in any three-year period.
    5. Nutrition Service employees who are in year-round schools will be granted an additional five (5) non-paid days per year.
    6. An employee whose request for an unpaid leave is denied and who chooses to absent himself/herself from his/her assignment despite the denial shall be deemed to have voluntarily terminated his/her employment with the District.
    7. This leave does not negate the other official leave provisions of the Board as listed below:
      1. Adoption
      2. Bereavement
      3. Military
      4. Personal
      5. Released Time (Jury Duty)
      6. Released Time (Professional)
      7. Sick Leave
    8. Nutrition Service employees who are contracted and work in year-round schools shall be granted two (2) days of paid leave per year beginning with their second year of employment. Nutrition Service employees hired prior to January 1 of the contract year shall be counted as having one year of service.
      1. Days of paid leave must be used during the contract year and do not accrue from year to year.
      2. Days of paid leave must be approved by the Nutrition Service manager at least five (5) days in advance.
      3. Paid leave days may not be used during the first five (5) or last five (5) days of the school year.
      4. Use of these two (2) paid leave days shall not impact the no absence reimbursement incentive.
      5. Employees who voluntarily transfer from a year-round schedule to a traditional schedule shall forfeit any previously earned paid leave days.
      6. Employees who are involuntarily transferred from a year-round schedule to a traditional schedule shall be eligible for two (2) days of paid leave during the transfer year.

Published on
  • Effective: 6/28/1977
  • Revision: 8/23/2022
  1. Board Directive
    The policy of the Jordan School District Board of Education is to see that all students have extensive experience with quality literature.  The Board is committed to involving parents in the process of selecting appropriate literature for school use, and respects the right of parents to protect their children from literature which they personally consider damaging.  Therefore, the Board delegates to the District Administration responsibility for developing and administering this policy.
  2. Administrative Policy
    The Literature Selection and Review policy shall be administered according to the following administrative policy provisions:

    1. Standards for Required Reading
      1. Literature selections which are assigned as required reading, read aloud to students in the classroom, or appear on a list from which students choose shall meet the requirements of Utah Code 53G-10-103 Sensitive Materials in Schools as well as the following criteria:
        1. The subject matter, interest and reading level, and maturity level of the selection are appropriate for the students being taught.
        2. The selection is appropriate for the age, emotional development, ability level, and social development of the students being taught.
        3. The selection meets an appropriate instructional purpose.
        4. The selection will help students better understand themselves and others.
        5. The selection has identifiable literary or curricular merit.
        6. The literary selection appropriately models element (character, setting, plot, conflict, etc.), style, or genre that the student is expected to learn.
        7. The informational selection has identifiable curricular merit, text structures, and text features that support main idea, argument, or author’s point of view.
      2. Literature that students select themselves from school library media centers, public libraries, home libraries, or other sources shall not come under the provisions of this policy.
      3. Literature titles that meet the above criteria may be accessed on the District Approved Elementary and Secondary lists.
    2. Standards for Independent Reading
      It is the responsibility of classroom teachers and their administrators to assure that reading materials available in classrooms are appropriate.  Reading materials, which are stored in classrooms and available for self-selection by students and shall meet the following criteria:

      1. The materials shall be appropriate regarding subject matter, reading level, and maturity level as well as appropriate for the ages and interests of the students.
      2. The literary materials appropriately model a literary element (character, setting, plot, conflict, etc.), style, or genre.
      3. The informational materials appropriately model text structures and text features.
    3. Organization of Literature Selection and Review Committees
      1. Elementary Literature Selection and Review Committees
        1. District Elementary Literature Selection and Review Committee
          1. The District shall organize an Elementary Literature Selection and Review Committee.  Membership shall include five teachers (one from each area) from grades 4, 5 and 6, a District elementary library media specialist, and five parents (one from each area) who are selected by the corresponding Administrator of Schools.  This committee shall be chaired by the District language arts consultant.
          2. The committee shall meet at least four times each year for the purpose of evaluating new literature selections which are being considered as suggested reading.  The committee shall periodically compile recommended reading lists for grades 4, 5, and 6.
        2. Each elementary school may organize a Literature Selection and Review Committee, if needed, for the purpose of selecting and reviewing literature for the classroom as requested by the principal, teachers, or parents within the school.   When created, this committee membership shall include the principal, who will chair the committee, two teachers appointed by the principal, the library media specialist, and three parents appointed by the School Community Council.
      2. Secondary Literature Selection and Review Committees
        1. District Middle School and High School Literature Selection and Review Committees
          1. These committees shall be organized for the purpose of screening and approving the literature that is assigned as required reading in the District's secondary schools.
          2. The Middle School Committee membership shall include one teacher and one parent from each middle school, and one secondary library media specialist.  The committees shall be chaired by the District language arts consultant and meet at least twice each year to review and approve new selections.
          3. The High School Committee membership shall include one teacher and one parent from each high school, and one secondary media specialist.  The committee shall be chaired by the District language arts consultant and shall meet at least twice during each year to review and approve new selections.
          4. Teachers shall not assign any literature selection that has not had prior approval for use in the classroom.   Secondary teachers who wish to teach a selection that does not appear on the current District-approved list should complete a Recommendation Form and submit it and three copies of the book, to the appropriate middle or high school District committee for review and approval.  Recommendation forms are available from the District Teaching and Learning Department and on the District website at secondarylanguagearts.jordandistrict.org/.
          5. Each secondary school may organize a Literature Selection and Review Committee for the purpose of recommending literature selections to the corresponding District committee.  Parents/guardians should assist their students in selecting literature from lists. At the request of the principal, teachers, or parents within the school, the committee shall also review literature selections whose appropriateness is challenged and/or ask for assistance from the District Literature Selection and Review Committee.  When created committee membership shall include the principal, who will chair the committee, one teacher appointed by the principal, the library media specialist, and two parents appointed by the School Community Council.
      3. Working in concert, the District Elementary, Middle School, and High School Committees shall articulate required literature assignments to assure that selections are offered at the appropriate age/maturity level and to see that required reading assignments are not duplicated as students move forward through the grades. The process for requesting use of a text that appears on a higher grade level list will be as follows:
        1. Teacher shall complete the request form that can be found on the elementary and middle school level websites.
        2. Teacher shall provide the book title, author and text level (guided reading level, lexile level, grade-level equivalent), reason/purpose for the request, and an explanation of how and with whom the book will be used.
        3. Requests will be reviewed and determinations made by the District language arts consultant, Administrators of Schools, and the Administrator of Teaching and Learning, with input from the literature selection committees.
    4. Literature Selection and Review Process
      1. Elementary Committees
        Literature selection for classroom material shall be conducted at the local level.  The District Recommended Book List may be used to assist schools when making text selections.
      2. Middle School and High School Committees
        1. Middle School and High School Committees shall recommend literature to the corresponding District committees for approval at least six weeks prior to a scheduled meeting.
        2. Members of the District committees shall read the selections under consideration.
        3. The District committees shall determine by majority vote, using the criteria established under II. A. of this policy as a guide, whether or not a given selection shall be approved.
    5. Challenges to Approved Literature
      1. Challenges to district-approved literature may be made by a parent/legal guardian of an active student within the District.
      2. Challenges to approved literature used in the classroom shall be submitted in writing to the District committee. Forms are available at the District Office and on the District website.
      3. The District language arts consultant, as chair of the committee, shall call a committee meeting. At least three committee members shall receive a copy of the challenge and read the selection prior to the meeting.
      4. The committee as a whole shall discuss the challenged selection, based on the administrative policy provisions outlined under Item II. A. of this policy and the written challenge.
      5. The committee shall determine by majority vote whether or not the challenged material selection shall be retained for classroom instruction.
      6. A material may not be reviewed again for three school years following the district committee's determination.
      7. To review previously challenged literature, email the Secondary Language Arts Consultant. Patrons will be informed if a material is currently under review or when it may be challenged again.
    6. Parents/Guardians Rights
      1. Parents/guardians may exempt their students from a required reading assignment if they personally find the literature objectionable.
      2. The student shall be provided with an alternate literature selection without penalty.

Published on
  • Effective: 6/28/1977
  • Revision: 3/31/2020
  1. Board Directive
    The Board of Education encourages employees to avoid absenteeism and to schedule vacations, trips, and other personal activities at times which do not interrupt work schedules. However, the Board recognizes that circumstances may make it necessary for employees to request a leave of absence from time to time. Therefore, the Board authorizes the District Administration to implement a Leave of Absence policy.
  2. Administrative Policy
    The Leave of Absence policy shall be administered according to the following administrative policy provisions:

    1. Employees shall be discouraged from requesting a personal leave of absence during the school year.
    2. In the event that an employee has a serious or compelling need for a leave of absence, a request may be made in writing to the appropriate Administrator of Schools.  This request must be made and approved prior to the leave being taken.  Failure to receive approval prior to the leave may result in disciplinary action, up to and including termination of employment as outlined in DP316 NEG – Orderly Termination Procedures – Licensed.  The request must clearly state the reason that a leave of absence is necessary. After due consideration, the request shall either be granted or denied.  Notification will be provided to the employee in writing.
    3. Leaves of absence granted under this policy shall be without pay.
    4. Contract employees shall not be granted more than fifteen (15) days' leave of absence under this policy in any three-year period.
    5. Extended contract employees shall be granted an additional ten (10) days' leave of absence under this policy in any one-year period.
      1. Extended contract employees who, prior to July 15, declare intent to take up to ten (10) days of unpaid personal leave during the contract year shall have the option of having their contract modified to reflect equal monthly payments.
        1. An Assignment Change form and calendar, signed and dated by the principal, indicating the specific days to be taken as unpaid personal leave must be submitted to the Human Resources Department.
        2. Employees may revise their calendar no more than two times each contract year. To change or delete dates submitted on the original calendar, the following procedures must be used:
          (1) A revised calendar, signed by the principal, must be submitted to the Human Resources Department indicating the change.
          (2) If an emergency arises and the employee must work on a calendared no-pay day, a time sheet and copy of the calendar must be submitted to the Payroll Department with the reason indicated.
      2. Extended contract employees who do not give notice of the intent to take personal leave prior to July 15 shall have the appropriate amount deducted from the next regular paycheck following the absence.
    6. Leave of absence for job share and part-time employees shall be prorated according to the percentage of a full-time contract; e.g., a half-time teacher would receive 15 half days.
    7. An employee whose request for an unpaid leave is denied and who chooses to absent himself/herself from his/her assignment despite the denial shall be deemed to have voluntarily terminated his/her employment with the District.
    8. This leave does not negate the other official administrative leave provisions as listed below:
      1. Adoption
      2. Military
      3. Released Time (Jury Duty)
      4. Bereavement
      5. Personal
      6. Released Time (Professional)
      7. Educational
      8. Sabbatical
      9. Sick Leave
    9. Emergency School Dismissal by Order of the Governor
      1. The limit to the number of no-pay days that an employee may use in a year and still retain his/her position shall be suspended during an emergency school dismissal.
      2. Any no-pay days taken during an emergency school dismissal shall not count toward the limit of fifteen (15) days in three (3) years.
      3. No pay-days must be reported to the employee’s supervisor and recorded in Skyward.

Published on
  • Effective: 6/28/77
  • Revision: 6/10/14
  1. Board Directive
    It is the directive of the Board that all education support professionals have one (1) year of provisional employment.  Education support professionals having given satisfactory service during their first year of employment by the District may be continued in employment upon the recommendation of the Superintendent, and in accordance with established administrative policy.  The Board delegates to the Administration the responsibility for implementing a policy for provisional and probationary education support professionals and overseeing the probationary period.
  2. Administrative Policy
    Provisional employment shall be established in accordance with the following administrative policy provisions:

    1. Education support professionals employed by the District shall have a provisional period of one (1) year.
    2. The provisional employee shall have access to information, which includes:
      1. A statement of the procedures and personnel policies of the Administration for education support professionals.
      2. A statement of the criteria for evaluation.
      3. A statement indicating the sources of supervisory help.
    3. Provisional employees shall be evaluated in writing prior to the end of each six-month period of their first year of employment.  This evaluation shall be discussed and signed by both employee and immediate supervisor.
    4. All employees entering or returning to the system shall be placed on first year provisional status.
    5. Continuance of service following a provisional appointment shall be dependent upon the employee's continued successful performance.
    6. Any education support professionals may be recommended by his/her immediate supervisor to be placed on probation at any time, as established by policy DP312—Evaluation of Education Support Professionals (refer to guidelines in the “Supervisors Guide to Evaluation”).  A conference with the employee must be held explaining the reason for probation.  Prior to the conference, the employee must be notified of the right to representation by an agent of his/her choice.  The recommendation and all supportive information shall be forwarded to the Administrator of Human Resources.
    7. After notification from the Administrator of Human Resources of being placed on probation, the employee shall also be informed that his/her unsatisfactory performance must be rectified within thirty (30) days of notification or his/her termination will be recommended.  A copy of the probation report shall be placed in the employee’s file at the District Office.  After the thirty (30) days of probation, the employee shall be reevaluated or released from probation if termination is not recommended. If termination is recommended after thirty (30) days, the employee shall be given an additional fifteen (15) days' notice prior to his/her being terminated.
    8. When an employee is taken off probation as a result of improved performance, a written notice will also be submitted to the employee by the Administrator of Human Resources and a copy shall be placed in the employee's personnel file at the District Office.
    9. Provisional employees shall not be eligible for transfer to another job assignment or promotion until he/she has worked one year of continuous employment at the current assignment.  However, this requirement may be waived based on either of the following:
      1. In the event there are no non-provisional employees who apply and qualify for the position.
      2. Both the current administrator of the provisional employee and the hiring administrator submit his/her approval through email to Human Resources.

Published on
  • Effective: 6/28/1977
  • Revision: 2/25/2014
  1. Board Directive
    The Board recognizes that maintaining a high level of immunization among the students contributes to the health and well-being of the total community.  Therefore, the Board authorizes the Administration to establish immunization screening procedures and to exclude from school those students who are not either immunized or exempted as required by Utah Code Ann. §53G-9-302  et seq. and any applicable Utah Department of Health rules.
  2. Administrative Policy
    The Administration shall be responsible for establishing policy by which the level of immunization of all students can be determined and appropriate action can be taken in cases where immunization levels do not comply with the law.

    1. Local schools shall be responsible to monitor the immunization records and compliance of all students.  District nurses shall serve as advisers to the school in this process.
    2. A student may not enter school without a certificate of immunization from a licensed physician or authorized representative of the state or local health department stating that the student has received immunization against communicable diseases as required by rules adopted by the Utah Department of Health unless the student qualifies for a conditional enrollment or an exemption from immunization as follows:
      1. Conditional Enrollment
        A student who at the time of school enrollment has not been completely immunized against each disease specified by the Utah Department of Health may attend school under a conditional enrollment if the student has received one dose of each specified vaccine prior to enrollment and is on schedule for subsequent immunizations.  A military child, as defined in Utah Code §53E-3-903, shall be given 30 days from the day of enrollment to receive one dose of each specified vaccine and to be on schedule for subsequent immunizations.  If subsequent immunizations are one calendar month past due, the student may no longer be conditionally enrolled and shall be excluded from school (Utah Department of Health Rule 396-100-7).  The student's parent, guardian, a legal-age brother or sister of a student who is without parent or guardian, or the student if of legal age shall ensure that immunizations are completed on schedule and provide satisfactory evidence to the school that the student's immunization has been obtained.

        1. Conditional Enrollment Review
          The immunization status of those students enrolled conditionally shall be reviewed by the school every 30 days to ensure conformed compliance (Utah Department of Health Rule 396-100-7).
        2. Exclusion of Conditionally Enrolled Students
          Students enrolled conditionally shall be excluded from school if the school is not provided with appropriate documentation of adequate immunization being completed on schedule.  Exclusion from school shall begin five days after the conditional enrollment time period expires.  Within these five days, the school shall mail to the last known address of a parent, guardian, or legal-age brother or sister of a student who is without parent or guardian a final written notice of pending suspension and of the student's right to file for an exemption.
        3. Referral to Juvenile Court
          Parents or guardians of children who are prohibited from attending school for failure to comply with the provisions of conditional enrollment shall be referred to the juvenile court.
      2. Exemption from Immunization
        A student is exempt from receiving the required immunization if there is presented to the school one or more of the following:

        1. A Utah State Medical Exemption form from a licensed health care provider stating that due to the physical condition of the student one or more specified immunizations would endanger the student's life or health.
        2. An official Utah State Personal Exemption form obtained at the local health department where the student resides indicating that the person has a personal belief opposed to immunizations.
        3. An official Utah State Religious Exemption form obtained at the local health department where the student resides indicating that the person is a bona fide member of a specified, recognized religious organization whose teachings are contrary to immunizations. (Utah Code Ann. §53G-9-303).
      3. The administration will comply with the McKinney-Vento Act (see Policy AS63(II)(F) – Student Eligibility to Attend School.)
    3. With respect to any student for whom a school does not have a Utah School Immunization Record, the school shall notify by mail, telephone or in person the parent, guardian, a legal-age brother or sister of a student who is without parent or guardian, or the student if of legal age, at least 30 days before school begins that:
      1. The school has no Utah School Immunization Record for the student.
      2. The school may not admit the student without proof of immunization or evidence that the student qualifies for conditional enrollment or is exempted on medical, personal or religious grounds.
      3. The student may be immunized and receive certification by a private physician or public health authorities.
      4. Immunizations are available from the local health department.
    4. Students moving into Utah during the summer shall be notified of these requirements at the time of first registration.
    5. Each school shall maintain on file an official Utah School Immunization Record for each student or a Utah Department of Health Personal Exemption Form if the student claims a personal exemption.  A copy of the certificate shall be made available to the parent or guardian, or the student is of legal age, when the student withdraws, transfers, is promoted, or otherwise leaves the school, or the school shall transfer the certificate with the student's school record to the new school.
    6. The principal shall identify all who have not completed their immunization program as outlined by the State Board of Health and notify the coordinator of Educational Support Services of any students who are excluded from school because of failure to meet immunization requirements.
    7. During the first week of August, elementary schools shall notify middle schools and middle schools shall notify high schools of any incoming students who have not met the immunization requirements.
    8. Exclusions of students who are under exemption or conditionally enrolled status will follow Utah Code Ann. §53G-9-303 and Utah Department of Health Rule 396-100-8.

Published on
  • Effective: 6/28/1977
  • Revision: 2/25/2014
  1. Board Directive
    School officials are charged with protecting the health and safety of all students and promoting the effective operation of the schools.  Fulfillment of these duties may conflict with a student's right to and need of privacy.  The interest of individual students in securing personal privacy must be balanced against the interest of society in protecting students against disruptive or illegal conduct by other students.  The Board delegates to the Administration the responsibility for determining policy in order to permit school officials to carry out their duties while preserving a student's reasonable expectations of privacy.
  2. Administrative Policy
    1. A search shall be conducted or directed by a school official who has the responsibility for maintaining school discipline, or by a designee of the official.
    2. A school official may conduct a search of a student or a student's effects when:
      1. The official has reasonable grounds to believe that the search will turn up evidence of a violation of the law or of school rules; and
      2. The measures taken to conduct the search are reasonably related to the objectives of the search and are not excessively intrusive in light of the circumstances, including the student's age and sex, and the nature of the infraction.  The measures taken to conduct the search include those taken to compel a student's compliance with the school official's requests.
    3. The school district regulates the use of school property, and may also regulate vehicles brought onto school property.  School officials may undertake surveillance of school property and of vehicles located on the property.  An official, who has reasonable grounds to believe that a search of a vehicle will turn up evidence of alcoholic beverages, controlled substances, weapons, stolen property, or other violation of either law or the rules of the school, may ask the driver of the vehicle to open the vehicle and may inspect the vehicle in the driver's presence.  If a driver fails to comply with the requests of the officials, or if an inspection turns up any of the above-mentioned evidence, the official may take measures reasonably calculated to maintain the safety and proper control and management of the school, including disabling the vehicle until police or parents can be summoned.
    4. While lockers, desks, and other storage areas are provided to students by the school, the school retains control and access to all lockers, desks, and other storage areas.  These areas are assigned to students for their use on the condition that they will be used in a manner consistent with the law and school rules.  School officials may conduct inspection of these areas at any time, with or without the student present, in order to fulfill their responsibility of maintaining proper control and management of the school.  A school official may inspect the contents of these areas under the standards for conducting a search as specified in this policy.
    5. School disciplinary procedures may be brought against a student who fails to comply with the reasonable requests of a school official.
    6. The police may be contacted or called in at the discretion of the school official.
    7. The fruits of a search conducted under this policy may be:
      1. Turned over to the police for inspection
      2. Used in a judicial proceeding
      3. Retained by a school official for use in a school disciplinary proceeding
    8. In addition to searches permitted under one or more of the preceding sections, a school official may conduct a search of a student, a student's effects, a vehicle driven by the student, or other property controlled by a student if the student voluntarily gives consent to the search.
    9. School officials may require, as a condition of granting students the right to use parking facilities at the school, that students and parents give consent to reasonable searches of student vehicles parked on campus.