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Author: communications

Published on
  • Effective - 4/23/2013
  • Revision - 12/10/2024
  1. Mission
    Unleashing Potential: Exceptional Educational Opportunities for Every Student
  2. Vision
    Be Curious | Be Intentional | Be United
  3. Values
    1. Opportunity: We ensure all students have access to opportunities that will prepare them for their future.
    2. Curiosity: We foster curiosity and nurture a love of learning in our students.
    3. Connection: We create conditions that strengthen connection among all members of our community.
    4. Support: We commit to supporting our students in finding and pursuing their personal path to success.
    5. Growth: We prioritize and celebrate growth in all areas of a student’s life.

Published on
  • Effective: 9/25/2012
  • Revision: 2/21/2017

The Business Administrator is appointed by the Board of Education per Utah Code 53G-4-302 and 53G-4-303 respectively. All duties and responsibilities are enumerated therein.

  1. In addition to the duties and responsibilities outlined in Utah Code, he/she shall be responsible for the following items:
    1. Presenting a balanced budget and maintaining the budget as directed by the Board.
    2. Maintaining a five percent (5%) General Fund reserve as allowed by Utah Code.
    3. Striving for an unqualified Audit Report with minimal management letter issues.
    4. Maintaining an Accounting Manual outlining school and District financial operations, procedures, and requirements.
    5. Executing purchases and contracts on behalf of the District and the Board of Education.
    6. Ensuring District compliance with the Utah Money Management Act.
    7. Representing the Board of Education and Superintendent as necessary and appropriate.
  2. Monitoring of the Business Administrator shall be done by items listed in section A.
  3. Evaluation of the Business Administrator’s performance will be accomplished as follows:
    1. Each December the Board will conduct a formal summative evaluation of the Business Administrator. The summative evaluation will be based upon data collected during the previous school year from monitoring Board policies on Ends and Executive Limitations. A written evaluation document will be prepared by the Board and will be reviewed by the Board and the Business Administrator at an open meeting.
    2. The evaluation instrument for the Business Administrator will consist of:
      1. The monitoring report data developed by the Business Administrator in section A. and submitted to the Board under the schedule included in Board policy BSC204 Monitoring Superintendent Performance.
      2. A summary of the monitoring report ratings for the current evaluation cycle, prepared by the leadership of the Board
  4. In an effort to resolve concerns and safeguard the reputation of the Business Administrator and the Board, should any difference of opinion arise between the Business Administrator and a member of the Board, the following steps will be applied before either of those parties make his or her difference of opinion a matter of public discussion.
    1. The Business Administrator and Board member agree to meet privately and commit to keeping efforts positive and constructive.
    2. The Business Administrator and Board member will provide sufficient time adequate to remedy any concern that is presented in the initial meeting.
    3. If either party does not feel that the concern has been addressed sufficiently the concern shall be brought to the attention of the Board of Education in closed session or study session, as allowed by the Utah Open and Public Meeting Act.
    4. If discussion with the entire Board of Education is not deemed to have resolved the issue by either the Business Administrator or a majority of the Board present, either party is allowed to request further exploration of the issue through continued discussion of the issue, requesting private recommendations from disinterested third parties, or creation of a committee selected by the Board.

The Business Administrator or any Board member has the right to invoke B/SC 205 section D. in closed session or study session and request that the Board instruct the affected parties to follow the steps as outlined.

  1. The Business Administrator and the Board president will sign and date the completed Business Administrator’s summative evaluation following the performance evaluation meeting.

Published on
  • Effective:    9/25/2012
  • Revision:    4/23/19

While the Superintendent is the Board’s primary link to operational achievement and conduct the Board also recognizes the value of teamwork and seeks to work in harmony with District personnel.

Accordingly:

  1. The Board will acknowledge that all authority and accountability of staff is derived from the authority and accountability of the Superintendent.
  2. An individual Board member may communicate with, but will not make extensive/excessive requests of staff.  As a courtesy, Board members shall make the Superintendent aware of requests.
  3. The Board will not evaluate, either formally or informally, any staff other than the Superintendent and Business Administrator.
  4. The Board will recognize the relationship between Superintendent performance and organizational performance. Organizational accomplishments of Board-stated Ends and adherence to other Board policies will be viewed as indicators of successful Superintendent performance.

Published on
  • Effective: 9/25/2012

Only official actions of the Board are binding on the Superintendent.

Accordingly:

      1. Decisions or instructions of individual Board members, officers, or committees are not binding on the Superintendent, except in rare instances when the Board has specifically authorized such exercise of authority.
      2. In the case of the Board members or committees requesting information or assistance without Board authority, the Superintendent shall obtain Board approval when such requests, in the Superintendent’s opinion, require a material amount of staff time or funds to fulfill.

Published on

Effective: 09/25/2012
Revision: 11/26/20
Reviewed: 2/25/2015

The Second Vice President acts to ensure that accurate Policy Governance records and documents of the Board of Education for Jordan School District are kept.

Accordingly, the Second Vice President shall:

  1. Assume the duties of the President in the absence of the President and First Vice President.
  2. Ensure that Board policies will be current in their reflection of Board decisions. Policies will rigorously follow Policy Governance principles.
  3. Assume such duties as the Board may decide.
  4. Gather items for the Board agenda.

Published on
  • Effective - 09/25/2012
  • Revision - 05/23/17

With respect to the treatment of paid and volunteer staff, the Superintendent may not cause or allow conditions which are inequitable, discriminatory, undignified, disorganized or unclear.

Further, without limiting the scope of the previous statement, he or she will not operate without written personnel policies which:

  1. Clarify procedures and expectations for staff and volunteers.
  2. Provide for effective handling of grievances in a timely manner.
  3. Protect against wrongful conditions, such as nepotism and grossly preferential treatment for personal reasons.
  4. Discriminate against any staff member for non-disruptive expression of dissent.
  5. Fail to acquaint staff with the Superintendent’s interpretation of their protections under this policy.
  6. Fail to recognize contributions by employees in a timely manner.
  7. Fail to promote a positive work environment at all levels.

Published on
  • Effective: 9/25/2012
  • Revision: 9/23/2014
  • Reviewed: 3/31/2015

Specific responsibilities of the Board of Education, as an informed agent of the people of Jordan School District, are those that ensure appropriate organizational performance.

Accordingly, the Board of Education will:

  1. Create the connection between the owners and Jordan School District and retain responsibility for the dissemination of information that is relevant to Jordan School District owners. This includes, but is not limited to:
    1. Annual accountability reports
    2. Monthly financial reports
    3. Annual financial reports
    4. Minutes and audio recording of Board meetings
    5. Posting of public meetings
  2. Develop written governing policies that will, at the broadest levels of all organizational decisions and situations, address:
    1. Governance Process: Specification of how the Board of Education conceives, carries out, and monitors its own tasks.
    2. Board/Superintendent Connection: How responsibility is delegated and its proper use monitored, the Superintendent role, and authority and accountability.
    3. Executive Limitations: Constraints on executive authority that establish the boundaries within which all executive activity and decisions must take place.
    4. Ends: Organizational products, impact, benefits, outcomes, recipients, and their relative worth (what good, for which recipients, at what cost).
  3. Approve all Jordan School District policies and regulations. Unless otherwise authorized, any waivers of provisions in Jordan School District policies and/or regulations must be approved by the Board of Education.
  4. Assure successful Superintendent and Business Administrator performance by monitoring performance on Ends and Executive Limitations.
  5. Make decisions related to taxation and new bond issues.
  6. Allow the mayor of each of the Cities, or the designee of a given mayor, to attend and participate in Board meetings as is currently provided by UCA 53G-7-208(3)(b).
  7. Participate in such additional activities and committees as are necessary to carry out the business of the Board.

Revision history: 9/23/14

Published on

Effective: 9/25/2012
Revision: 11/30/2021
Reviewed: 10/10/2023

The Board shall prepare an agenda for all regular and special Board meetings and ensure that copies are provided as required by the Open Meeting Law. Backup materials sufficient to allow Board members to give their prior consideration to the agenda items shall be provided to the Board members in addition to the agenda. Every Board member has the right to contribute to the agenda.

In preparing the agenda, the following procedures will be followed:

  1. Board members shall contact the Board Executive Committee (Board President, First Vice President and Second Vice President) in writing prior to each Board meeting requesting items to be placed on the agenda.
    1. If a Board member wishes to place an item on the agenda, he/she will contact a member of the Executive Committee not less than seven days prior to Board meeting when possible.  If a holiday occurs during this period, the deadline may be adjusted.
    2. Each agenda item request should  include a description, desired outcome statement, Board policy if applicable, and name of the person presenting.
    3. When requesting an agenda item, the Board member will specify the timeframe for when the item needs addressed.
    4. Closed session items may be requested by calling  a member of the Executive Committee.
    5. The Board First Vice President and Second Vice President will forward potential agenda items to the Board President.
  2. The Cabinet will submit agenda items to the Superintendent. The Superintendent will submit requested agenda items to the Board President.
  3. According to the posting dates of the agenda, the Executive Committee will review all agenda item requests. Every attempt will be made to honor the requests. Time and circumstances may necessitate the postponement of a requested agenda item. Board members and Superintendent will be notified if their agenda item is not included.
    1. The Board President will review all agenda item requests with the Superintendent.
    2. A draft agenda will be prepared and submitted in a timely manner to the Executive Committee for final approval.
    3. When at all possible, items placed on the agenda shall be referenced to a Board policy or appear on the consent agenda.
    4. An item will automatically be placed on the agenda for the next meeting upon written request of three or more Board members.
    5. The Board will have the final say in the event of a dispute.
    6. The approved agenda will be distributed to Board members and posted according to Open Meeting Laws.
  4. Addendum usage should be as minimal as possible. Addenda will only be used when the item is operationally necessary as determined by the Superintendent. Addendum items with background reference materials will be distributed electronically to Board members prior to the meeting.

Published on
  • Effective - 09/25/2012
  • Revision -
  • Reviewed - 3/31/2015

The Superintendent and/or Business Administrator will not cause or allow any practice, activity, decision, or organizational circumstance, which is either unlawful, imprudent or in violation of commonly accepted business and professional ethics and practices.

Published on
  • Effective: 9/25/2012
  • Revision: 11/26/20

Reference: Appendix “Procedures for Election of Board Officers”

The officers of the Board shall be a President, a First Vice President, and a Second Vice President. They shall be elected at the first Board of Education meeting in January from among the Board members.

  1. The term of office for all officers shall be two years in accordance with Utah Code 53G-4-201. Board members may be elected to more than one term.
  2. Procedure for the Election of Board Officers: The following procedure, utilized one office at a time, will be used for selecting a Board member to serve for each office:
    1. Nominations: Any Board member may nominate for any office, including the nomination of oneself.
      1. Nominations do not need to be seconded.
      2. A motion, a second, and a vote will close nominations.
      3. See Appendix “Procedures for Election of Board Officers” for detailed instructions according to Roberts Rules of Order.
    2. Voting: To be elected to an office, a nominee must receive four affirmative votes.
      1. Voting shall be by raise of hand.
      2. Candidates for an office shall be voted on according to the order of the nominations. The first nominee to receive four votes is elected to the office and the voting ceases for that office.
      3. If no candidate receives a simple majority due to more than two candidates receiving votes, the candidate(s) receiving the lowest number of votes will be given the option to withdraw. Regardless of that candidate’s choice, the Board will move to a run-off vote.
      4. The run-off vote will be only between the two candidates receiving the two lowest numbers of votes. This vote will be by raise of hand. After the run-off vote, a final round of voting will take place, by hand vote, to determine a majority winner. For additional detailed instructions according to Roberts Rules of Order, see the Appendix “Procedures for Election of Board Officers.”
  3. If an office becomes vacant for any reason, the office shall be filled by an election for that office by the Board members in the same manner as outlined in the Procedure for Election of Officers. Election shall take place as soon as possible at a meeting following receipt of notice of the vacancy and in accordance with the Open Meeting Law. If the office of the President becomes vacant, the Vice President shall fill the vacancy until the election of a successor.
  4. An officer may be removed from office by provisions in Utah Code 53G-4-203.

Revision history: 2/24/15