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Author: communications

Published on
  • Effective: 1/2/2001
  • Revision: 9/27/2022
  1. Board Directive
    It is the desire of the Board of Education that each new building or other facility within the District is given a name that lends dignity and status to the school or facility.  Therefore, the Board authorizes the administration to develop policy for administering the naming of new buildings, existing facilities, or parts of facilities.
  2. Administrative Policy
    1. The Board of Education reserves the right to name all new buildings that are constructed or purchased. This will be accomplished after community input and by submission of an appropriate name by members of the Board of Education.  The name for any new facility must be approved by the Board of Education by a majority vote. The policy on naming new buildings or portions of a building will be administered as follows:
      1. The process for the naming of any new or existing facility or portion of a facility must begin with the Superintendent, Administrator of Schools, or the building principal.
      2. Any portion of a school not named after an individual or entity, but whose name is in keeping with the tradition and dignity of the school and the District, does not need the approval of the Board.
      3. The Board will consider petitions or recommendations for the naming of a new or existing facility providing ample time is given to the Board for a response. Requests from the principal or administrator must provide evidence of significant community input and should be submitted to the Board of Education.
      4. Any person or entity for whom the facility or a portion of the facility is named must have made a significant contribution to the educational system or community for a minimum of at least ten (10) years and if involved with the school or District as a full-time or part-time employee, paraprofessional or volunteer, the individual under consideration must be retired for at least five years. Individuals not in these categories must be deceased for at least one year before consideration will be given to naming a school facility in his/her memory.
      5. No dedicatory ceremonies for any facility are to take place without direction from the Board of Education.
      6. If the school administration or community desires to establish a process for placing memorial displays in a school, a committee representing the administration, faculty and community must be formed to select any names to be considered. Location of plaques of this nature must be approved by both the Administrator of Auxiliary Services and the appropriate area Administrator of Schools.
      7. No District funds are to be allocated for the purchase of memorial plaques or similar recognitions. Installation of any kind of memorabilia must be accomplished either by or under the direction of Jordan School District.
      8. All schools must follow established procurement practices, building codes, etc.
    2. The Board of Education gratefully considers named gifts to Jordan School District when substantial financial contributions are made by individuals or groups. The Board strives to recognize these major contributors in a long-lasting and meaningful way. The policy on named gifts shall be administered as follows:
      1. Named gifts to Jordan School District shall not impact, restrict, or limit the Board’s ability to purchase, sell or trade property and award contracts in the best interest of the District.
      2. All named gifts shall be unanimously recommended to the Board of Education by the Board of Directors of the Jordan Education Foundation.
      3. The person for whom a gift is named must be a well-respected individual whose name will lend dignity and status to the school or facility.
      4. Naming Schools for Donors
        Gifts valued at $2,000,000 or more that facilitate construction of a new school may be recognized by naming the school for the donor or the donor’s designee under the following conditions:

        1. The donor is the largest single contributor to the project.
        2. The Board has not already committed to name the school for a previously qualifying donor.
      5. Naming Facilities for Donors Including Auditoriums, Field Houses, Stadiums, Media Centers, Computer Labs, Science Centers, etc.
        Gifts valued at $500,000 or more that facilitate capital improvements at an existing school or District-owned building; e.g., remodels, additions, reconstruction, etc., may be recognized by naming the improved facility for the donor or donor’s designee under the following conditions:

        1. The donor is the largest single contributor to the project.
        2. The Board has not already committed to name the facility for a previously qualifying donor.
      6. Recognizing Gifts with Plaques or Other Appropriate Memorials
        Gifts valued at $50,000 or more that are used to improve educational facilities, to provide services for students or staff, or to enhance educational programs may be recognized with a plaque or other appropriate memorial at the location where the gift is received.

        1. The gift must make a significant difference to the educational system.
        2. The gift must help achieve a goal established by the school or other educational entity.

Published on
  • Effective: 8/8/2000
  • Revision: 9/28/2021
  • Reviewed: 12/10/2013
  1. Board Directive
    The Board recognizes that students and families have certain privacy rights guaranteed under state and federal law.  Therefore, the Board directs the District Administration to develop policy which assures compliance with privacy requirements when certain information is obtained as part of a student's individual testing or evaluation program or as part of the general curriculum or school activity program.
  2. Administrative Policy
    This policy shall be administered according to federal and state Family Education Rights and Privacy Act (FERPA) laws and in accordance with the following administrative policy provisions. For the purposes of this policy, the term “parent” includes a legal guardian or other person standing in loco parentis (such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the welfare of the child).
    1. Collection of Sensitive Information
      1. Written parental consent shall be required before students are administered a psychological or psychiatric:
        1. Examination
        2. Test
        3. Treatment
        4. Survey
        5. Analysis, or
        6. Evaluation

in which the evident intended effect is to cause the student to reveal information concerning one or more of the following sensitive areas about the student or any family member:

        1. Political affiliations or beliefs or, except as provided under UCA 53G-10-202 or rules of the state board, political philosophies;
        2. Mental or psychological problems;
        3. Sex behavior, orientation, or attitudes;
        4. Illegal, anti-social, self-incriminating, or demeaning behavior;
        5. Critical appraisals of others with whom the student or family member has close family relationships;
        6. Legally recognized privileged relationships, such as with lawyers, medical personnel, or ministers;
        7. Religious practices, affiliations, or beliefs of the student or student’s parent; or
        8. Income, other than as required by law to determine program eligibility.
      2. Prior written consent shall be required:
        1. In all grades, kindergarten through grade 12;
        2. Within the curriculum and other school activities; and
        3. Whether the information collected is personally identifiable or not.
      3. The following procedures dictate the validity of written consent:
        1. Written consent shall be considered valid only if notice was given in accordance with the notification requirements of this policy;
        2. The authorization shall only be valid for the activity for which it was granted;
        3. A written withdrawal of authorization submitted to the school principal by the authorizing parent terminates the authorization;
        4. A general consent used to approve admission to school or involvement in special education, remedial education, or a school activity does not constitute written consent under this section.
      4. Prior written consent should not be required:
        1. As part of a suicide prevention program as described in UCA 53G-9-702 where the parent has received notification and the ability to opt out of the process in accordance with the Notification section of this policy; or
        2. If there is a reasonable belief that there is an emergency, child abuse, neglect, or a serious threat to the wellbeing of the student in accordance with the Emergency Situations section of this policy.
      5. Sensitive information collected under this policy may be shared in accordance with the Family Educational Rights and Privacy Act (FERPA), 20 USC 1232g, and UCA 53E-9-308.
      6. Sensitive information collected from a survey may not be stored in a student’s Student Achievement Backpack as defined in UCA 53E-3-511.
      7. This policy does not limit the ability of a student to, under UCA 53G-10-203, spontaneously express sentiments or opinions otherwise protected against disclosure under this policy.
    2. Inspection of Instructional Materials
      1. The District shall provide notice and opportunity to a parent to inspect any instructional content that is provided to a student, regardless of its format, including printed or representational materials, audio-visual materials, and materials in electronic or digital formats (such as materials accessible through the Internet) used as part of the educational curriculum for the student.
        1. The opportunity to inspect instructional materials shall not extend to academic tests or academic assessments.
    3. Nonemergency, Invasive Physical Examinations
      1. The District shall provide notification to parents and the opportunity to opt out of nonemergency, invasive physical examination that is:
        1. Required as a condition of attendance
        2. Administered by the school and scheduled in advance; and
        3. Not necessary to protect the immediate health and safety of the student, or of other students.
      2. The term “invasive physical examination” means any medical examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision, or scoliosis screening.
      3. The policy does not apply to any physical examination or screening that is permitted or required by an applicable Utah law, including physical examinations or screenings that are permitted without parental notification.
    4. Marketing Surveys
      1. The District shall provide notice of and an opportunity to opt out of activities involving collection, disclosure, or use of personal information collected from students for marketing or to sell or otherwise distribute the information to others.
        1. The requirement to provide notice and the opportunity to opt out does not apply to the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluation, or providing educational products or services for, or to, students or educational institutions, such as the following:
          1. College or other postsecondary education recruitment, or military recruitment
          2. Book clubs, magazines, and programs providing access to low-cost literary products
          3. Curriculum and instructional materials used by elementary and secondary schools
          4. Tests and assessments used by elementary schools and secondary schools to provide cognitive, evaluative, diagnostic, clinical, aptitude, or achievement information about students (or to generate other statistically useful data for the purpose of securing such tests and assessments) and the subsequent analysis and public release of the aggregate data from such tests and assessments
          5. The sale by students of products and services to raise funds for school-related or education-related activities
          6. Student recognition programs
    5. Notification
      1. The District shall provide notification to parents of this policy as follows:
        1. Notification at the beginning of each school year regarding this policy and within a reasonable period of time after any substantive changes to this policy;
        2. Notification at the beginning of each school year of any planned third-party surveys;
        3. Direct notification annually at the beginning of the school year by postal mail, hand, or email, including the specific or approximate dates, of any
          1. Marketing survey; or
          2. Nonemergency, invasive physical examination;
        4. Direct notification by postal mail, hand, or email, including the specific or approximate dates, annually at the beginning of the school year and at least two weeks prior to the administration of any collection of sensitive information. This notice shall also include:
          1. An Internet address where the parent can view the exact survey to be administered to the parent’s student, and a notice that a copy of the survey questions will also be made available at the school.
          2. Notice that a parent has a reasonable opportunity to obtain in writing the following information concerning the survey:
            1. Records or information, including information about relationships, that may be examined or requested;
            2. The means by which the records or information shall be examined or reviewed;
            3. The means by which the information is to be obtained;
            4. The purposes for which the records or information are needed;
            5. The entities or persons, regardless of affiliation, who will have access to the personally identifiable information; and
            6. A method by which a parent of a student can grant permission to access or examine the personally identifiable information.
      2. The two week's notice requirement for a collection of sensitive information may be waived in the following circumstances:
        1. In response to a situation which a school employee reasonably believes to be an emergency, or as authorized under UCA 62A-4a-4, Child Abuse or Neglect Reporting Requirements;
        2. By order of a court; or
        3. After receiving notice of a collection of sensitive information protected by this policy, a parent may waive the two week’s notice requirement.
    6. Training
      1. The District shall provide training for teachers and administrators on the implementation of this policy.
      2. District employees violating the provisions of this policy are subject to reprimand and possible adverse employment action, including probation or termination under the District's Orderly Termination policy (see policies DP316 NEG, DP316A NEG, DP316B NEG).
    7. Emergency Situations
      1. If a school employee, agent, or school resource officer believes a student is at-risk of attempting suicide, physical self-harm, or harming others, the school employee, agent, or school resource officer may intervene and ask a student questions regarding the student’s suicidal thoughts, physically self-harming behavior, or thoughts of harming others for the purposes of:
        1. Referring the student to the appropriate prevention services; and
        2. Informing the student’s parent without delay.
      2. If the matter has been reported to the Division of Child and Family Services within the Department of Human Services, it is the responsibility of the division to notify the student’s parent of any possible investigation, prior to the student’s return home from school.
      3. School employees, agents, or school resources officers shall use the minimum degree of intervention to accomplish the goals of this policy.
    8. Students Who Have Turned 18 and Emancipated Minors
      1. The rights to notification and opt out shall transfer to the student when the student turns 18 years old or is an emancipated minor.
        1. The notification shall be given to and written consent required from the parent in all grades, kindergarten through 12, regardless of the student’s age, before a collection of sensitive information shall be administered.

Published on
  • Effective: 6/29/1999
  • Revision: 9/8/2009
  • Reviewed: 12/10/2013
  1. Board Directive
    The Board recognizes the value of a competent, professionallyeducation support professionals staff and authorizes establishment of an Educational Support Professionals Professional Improvement Committee  (ESPPIC) to encourage, guide, and reward the professional development of education support professionals staff.
  2. Administrative Policy
    The Administration shall administer this policy in accordance with the following administrative policy provisions:

    1. Membership
      The Jordan School District ESPPIC shall consist of the following members:

      1. The Administrator of Teaching and Learning or designee.
        1. The Administrator of Teaching and Learning or designee shall act as chairperson.
        2. The chairperson shall vote only in the case of a tie.
      2. Two principals (one elementary and one secondary)
        1. The two principals shall be nominated by the Administrators of Schools and will serve two-year terms.
        2. The elementary principal term expires on the odd year, and the secondary principal term expires on the even year.
      3. One representative from each of the following advisory committees: District Office Support Staff (DOSS), Custodial, Maintenance, Transportation, Central Warehouse, Secretaries, Nutrition Services, Instructional Assistants.
        1. Advisory committee representatives shall be nominated by the employee agent group and approved by the Superintendent.
        2. Representatives will serve two-year terms. Custodial, Maintenance, DOSS, and Nutrition Services terms expire on the odd years, and Central Warehouse, Transportation, Instructional Assistants, and Secretaries terms expire on the even years.
      4. One representative from the employee agent group presidency.
    2. Schedule of Meetings
      ESPPIC meetings shall be held on the first Thursday of the month.  Meetings will be scheduled as often as business requires.  Minutes shall be recorded and distributed to committee members.
    3. Functional Responsibilities
      1. The ESPPIC shall review all in-service requests for credit and make recommendations regarding approval.  Upon ESPPIC approval, the Administrator of Teaching and Learning shall sign the in-service requests.
        1. Any District education support professional may submit to the ESPPIC a request for a specific in-service course.  The Staff Development Office will then arrange for the class according to District policy provisions.
        2. The in-service class must be approved by ESPPIC before the class begins.
        3. Only requests received by the 25th of the month will be assured consideration at the next ESPPIC meeting.
        4. The request must meet an established District need.
      2. The ESPPIC shall review course evaluations and make recommendations based upon the results.
      3. The school principal or his/her designee shall serve as the in-service information disseminator at each school.
      4. Upon completion of the in-service course, the participant will be given a certificate of completion that the participant may submit for inclusion in his/her personnel file.

2/25/2020: Board of Education approved the term “Education Support Professionals” to replace “Classified” to describe personnel not licensed as educators.

Published on
  • Effective: 12/8/1998
  • Revision: 4/27/2021
  1. Board Directive
    1. Purpose
      The Board recognizes the need for specific procedures to govern procurement of equipment, supplies, textbooks, services, professional services and all aspects of construction.  The Board further recognizes that such procedures should provide for both quality and price consideration and should comply with all applicable state and federal procurement laws.  No purchase shall be made and no indebtedness shall be incurred by any officer or employee of the school district that exceeds the authority given in this administrative policy, except those authorized by the Board.  Utah Code 53G-4-405
    2. Adoption
      The Board adopts the rules and procedures set forth in the Utah Procurement Administrative Rule R33, adopted by the Chief Procurement Officer of the State of Utah.  This election is made pursuant to Utah Code Title 63G-6a also known as the “Utah Procurement Code” (UPC).
    3. Purchasing Authority
      The Board, in adopting this policy, acts pursuant to 63G-6a-103(39) and hereby grants approval and authority to the Jordan School District Purchasing Department (Purchasing Department) and such other designees as are stated in this policy to carry out the duties stated herein.
    4. Board Approval
      The Board shall approve procurement through either of the following methods:
      1. The Board shall approve an appropriation for the procurement identified in the District budget, or;
      2. The Board shall approve an individual purchase when made during the fiscal year if not previously individually approved as part of the District budget.  53A-3-405
    5. Compliance with State and Federal Law and Exemptions from Chapter
      This policy is not applicable to funds administered under the Percent-for-Art Program of the Utah Percent-for-Art Act.  This policy is not applicable to grants awarded by the State of Utah or contracts between the State of Utah and the District where the grant specifically requires expenditures be made to specific vendors for predetermined products.  This policy shall not prevent the District from complying with the terms and conditions of any grant, gift or bequest that is otherwise consistent with law.  When procurement involves the expenditure of federal assistance or contract funds, the District and Purchasing Department shall comply with mandatory applicable federal law and regulations not reflected in this policy.  63G-6a-107.
  2. Administrative Policy
    1. Purchasing Department Organization
      This section shall apply to all procurement by the District unless otherwise indicated.
      1. Purchasing Department
        There is established a Purchasing Department in the administration of Jordan School District.  The Purchasing Department shall be staffed by those administrators and support personnel as the Administration deems necessary and appropriate.  The Purchasing Department personnel may take any action of a procurement nature to advance the economic well-being and efficient operation of the District, so long as that action is not in conflict with the Utah Procurement Code, Utah Procurement Rules, the policies of the State Board of Education or policies of the Board of Education of Jordan School District.
      2. Director of Purchasing
        1. The Director of Purchasing (Director) is delegated the authority by the Board to carry out the procurement functions of the District and to ensure such functions are in accordance with established policies and written procedures.
        2. The Director may delegate, in writing, purchasing authority to other District employees as necessary to fulfill the purpose and philosophy of this policy.
        3. The Director is also given authority to withdraw delegated authority.
      3. Sole Source Procurement
        A contract may be awarded for a supply, service or construction item without using a standard procurement process when the Director or Business Administrator determines in writing that there is only one source for the required supply, service or construction and if it is in the best interest of the District not to seek competition. 63G-6a-802
      4. Emergency Procurement
        The Director or designee may authorize an emergency procurement without using a standard procurement process when an emergency condition exists.  When the Director authorizes an emergency procurement, he/she shall:
        1. Ensure that the procurement is made with as much competition as reasonably practicable while avoiding harm, or a risk of harm, to the public health, safety, welfare, or property; or protecting the legal interests of the District.
        2. After the emergency has abated, prepare a written document explaining the emergency condition that necessitated the emergency procurement.  UPC 63G-6a-804
      5. Contracts
        1. All procurement activities must be conducted in strict accordance with all applicable procurement laws, including the Utah Procurement Code and the Utah Public Officers’ and Employees’ Ethics Act.  District employees shall also comply with all District policies and procedures when making any purchases.
        2. Contracts must be approved by the Business Administrator or designee, according to procedures outlined in the Financial Accounting Manual.
        3. These procedures apply to any purchases or contracts over $5,000 made within the District, regardless of the source of the money to be expended or received.
      6. Description and Specification Development
        1. Product and service specifications are to be drafted by the requesting school or department and submitted with a requisition to the Purchasing Department.  If unable to do so, the Department will assist the requesting school or department to develop specifications.
        2. Specifications shall seek to promote the overall economy and best use for the purposes intended and encourage competition in satisfying the needs of the District, and may not be unduly restrictive.  63G-6a-111
    2. Small Purchases
      1. The purchase of items costing less than $80,000 shall be designated as a small purchase and must be approved by the Purchasing Department.
      2. Procurements shall not be artificially subdivided so as to constitute a small purchase.   UPC 63G-6a-506.
      3. The Board delegates to the Director, the authority to establish guidelines for small purchases.  Such guidelines shall be set forth in the Financial Accounting Manual which shall be at least as restrictive or more restrictive than the established state procurement rules and using sound accounting practices. R33-5-104
    3. Purchases $80,000 and Greater
      1. Except for bids which are approved by the Director under the amount of $80,000, or in the event of a sole source or emergency procurement, the District may proceed using a standard procurement process which is best suited for the District’s purposes and according to the requirements of the Utah Procurement Code.
      2. All purchases $80,000 and greater shall be approved by the Board of Education.
    4. Procurement of Construction and Related Services
      The rules and procedures regarding procurement of goods and services under Section II of this policy shall apply to the procurement of construction services, except as outlined below.
      1. Direct Award without Competition
        1. $0 to $10,000
          Direct purchase using a signed and authorized purchase order by the originating department entered in the non-printed comments on the electronic purchase order system.
        2. Over $10,000 to $40,000
          Direct purchase using a signed and authorized purchase order by the originating department selected from a list of prequalified vendors solicited by the Purchasing Department.
        3. Over $40,000 to $150,000
          Competition must be solicited either using at least three (3) written quotes or following the standard bid process outlined in the Utah Procurement Code.
      2. Solicitation Type
        The Purchasing Department shall determine which method of construction contracting management is to be used for each particular project.  The Department shall execute and include in the contract file a written statement setting forth the facts, which led to the selection of a particular method of construction contracting management for each project.  63G-6a-1302
      3. Architects and Engineers
        1. A licensed architect or engineer shall prepare the plans and specifications for the construction or alteration of school buildings.
        2. The selection of an architect or engineer shall follow the most recent adoption of the Utah Procurement Code and Utah Office of Education rules and requirements.
        3. Architect and engineering services estimated to be under $150,000 will be selected from a prequalified pool of firms to provide design services.
        4. Architect services estimated to be $150,000 and above must be approved by the Board of Education.  Contracts may be signed by the Business Administrator after a project has been approved by the Board, as all fees are negotiated between the District and the architect, since the final dollar amount of the contract is often undetermined and based upon a percentage of the construction bid price.
      4. Limited Compliance with Local Zoning Ordinances
        The District shall comply with local zoning and land use ordinances except as follows:
        1. The District is not required to comply with a local municipality or county regarding its land use or zoning ordinances with respect to:
          1. Landscaping;
          2. Fencing;
          3. Aesthetic considerations;
          4. Construction methods or materials;
          5. Building codes;
          6. Building use for educational services; or
          7. Use or construction of temporary class rooms on school property.
        2. The District, at its discretion, is not required to participate in the cost of any study or construction of any sidewalk unless:
          1. The sidewalk is necessary for the safety of school children; or
          2. The sidewalk is on or contiguous to school property.
        3. The District is not required to participate in the cost of any study or construction of any roadway unless the roadway is necessary to connect an otherwise isolated school site to an existing roadway.
        4. The District shall not pay fees to either the county or a local municipality unless:
          1. The District has elected not to provide its own inspectors to inspect school construction or otherwise fails to provide for inspections; in such case, the District must pay local municipal inspection fees;
          2. The fee relates to an impact fee for an improvement project that is reasonably related to the impact of the District’s project upon the need that the improvement is to address; or
          3. The cost imposed is necessary to avoid unreasonable risks to health or safety.
        5. The District shall provide its own inspectors to inspect school District construction whenever possible.
      5. Change Orders
        1. Under a construction contract, any change order which increases the contract amount shall be subject to prior written certification that the change order is within the determined project or contract budget.  The certification shall be made by the Administrator of Auxiliary Services.  The change order shall be signed by the Business Administrator.
        2. If the certification discloses a resulting increase in the total project or contract budget, the Business Administrator shall not execute or make the change order unless sufficient funds are available for the scope of the project or the contract is adjusted to permit the degree of completion feasible within the total project or contract budget as it existed prior to the change order under consideration.  63G-6a-1207
        3. In order to assure that construction work proceed without interruption, the Administrator of Auxiliary Services is authorized to approve change orders up to $30,000 without prior approval, if the change order is within the budget.
    5. Protests and Remedies
      The following provisions apply to all competitive bids or competitive requests for proposals, including construction procurement.
      1. Protests
        1. Protest Officer
          The Director of Purchasing is designated as the protest officer for the District, and as such will follow requirements outlined in 63G-6a-1603 and the rules defined in the Utah Administrative Code section R33-16.
        2. Submitted in Writing
          1. Any actual or prospective bidder, offer or contractor who is aggrieved in connection with the solicitation or award of the contract may protest to the Director of Purchasing.
          2. A protest with respect to a standard procurement shall be submitted in writing prior to the opening of bids or the closing date for proposals unless the aggrieved person did not know or should not have known of the facts giving rise to the protest prior to bid opening or the closing date for proposals.
          3. The protest shall be submitted in writing within seven (7) calendar days after the aggrieved person knows or should have known of the facts giving rise to the protest.
          4. The Director has the authority, prior to the commencement of an action in court concerning the controversy, to settle and resolve the protest.
          5. Failure to submit a timely protest shall constitute a waiver of such right.  63G-6a-1602
        3. Stay of Proceedings
          In the event of a timely protest, the Department shall not proceed further with the solicitation or with the award of the contract until all administrative and judicial remedies have been exhausted or until the Director makes a written determination that the award of the contract without delay is necessary to protect substantial interests of the District.
        4. Appeal of Decision
          Under provisions outlined in 63G-6a-1702, any person that has successfully submitted a protest under the above requirements may appeal to the Utah State Procurement Policy Board if a decision made by the protest officer is not in their favor.
    6. Conflict of Interest as Applied to Purchasing
      1. Definition
        1. For purposes of this policy, a conflict of interest exists when any employee puts his/her interest or the interests of some other individual(s) or entity ahead of or in opposition to the interests of the School District.
        2. Employees must avoid all situations that create even the appearance of a conflict of interest.
      2. Conflict of interest restrictions shall apply to all members of the Board of Education, Officers of the Board, Administrators of Schools, school and district-level administration or any employee of the District.
      3. No one who has a financial or other interest in the transaction shall participate in the selection, award, or administration of a contract or purchase agreement.
      4. Employees of the District shall comply with and be subject to Part 24 of the Utah Procurement Code, titled “Unlawful Conduct and Penalties.”
      5. Knowing and willful violation of the conflict of interest policy by District employees is cause for personnel action and, in accordance with due process procedures, may result in termination.
    7. Purchasing Cards
      The purpose of the purchasing card is to establish a more efficient, cost-effective method of purchasing and payment for small-dollar transactions.  The purchasing card is designed to replace a variety of processes including petty cash, NPOs, small dollar purchase orders and certain open purchase orders.
      1. Only designated employees may, in the process of conducting District business, use the District’s authorized purchasing cards for purchases in strict accordance with the District’s purchasing card policies and procedures as found in the District’s Financial Accounting Manual.
      2. Purchasing cards have a single transaction limit of $5,000 unless a greater limit has been pre-approved by the Department.
      3. Card usage will be audited regularly.

Published on
  • Effective: 7/14/1998
  • Revision: 3/26/2002
  1. Board Policy
    Jordan School District views the Internet as a valuable tool in communicating with patrons, employees, and students. School Web pages are an extension of the District Web site and should be treated as such. Careful planning and consideration should go into the design and development of any Web site that represents the District.
  2. Administration Policy
    The District Web site is managed by the Office of Communications, which is responsible for posting accurate and updated information on the site. In addition, each local school will have a designated Web representative who will be responsible for the school’s Web site and who will receive periodic training from the District Web Manager.
    Guidelines

    1. General
      Every school is encouraged to have a Web site that is developed and maintained in a way that communicates a professional image of the school and District. School Web sites should be designed according to District Web Development Guidelines.
    2. Hosting
      All school and District Web sites must reside on District-owned Web servers. The Director of Information Systems must approve all exceptions. A user name and password will by assigned to the corresponding Web manager. These user names and passwords will be kept confidential.
    3. Content
      1. Information posted on the District Web site must first be submitted to the Communications Manager with final authorization given by the Superintendent of Schools.
      2. All materials posted on District and school Web sites must be submitted directly from the person and/or school or department responsible for the information with proper authorization from the principal/supervisor.
      3. Principals and designated school Web managers are responsible for all Web content. Students may participate in creating or maintaining school or department Web sites under the direct supervision of a teacher or administrator.
      4. The language used on District/school Web sites must be grammatically correct, free of spelling errors, and appropriate.
      5. Information that is dangerous, harmful, or not in harmony with Jordan School District’s guidelines, goals, or policies will not appear on District or school Web sites.
      6. Jordan School District Administration and the Office of Communications reserve the right to audit and/or adjust any materials on all District-sponsored Web sites.
      7. The following disclaimer must appear on each District/school home page: We have made every effort to ensure that all links leaving this site are appropriate. Jordan School District and [school name] cannot be held responsible for information found on other Web sites.
      8. Every school and District Web site should have a visible link to the District’s Web site at jordandistrict.org.
      9. All copyright laws will be respected and adhered to.
      10. Web sites will be monitored frequently by the Office of Communications, local school principals and department supervisors for appropriateness, accuracy, and legal compliance.
      11. Local school Web representatives will frequently monitor their Web sites in an effort to keep their Web site free of outdated files.
    4. Safety and Privacy of Students, Teachers, and Staff
      1. Personal contact information about students, teachers, and staff members must not be published on school or District Web sites. This includes addresses, phone numbers, e-mail addresses, or any other personal information that could be used by unauthorized persons to identify or make personal contact with students, teachers, or staff members.
      2. Student names, student photographs, personally identifiable student work, class participation, activities, projects, etc., may be published on school or District Web sites with a signed release from the student’s parent or legal guardian. Without a signed release, no personal information about specific students can be used on school or District Web sites. This policy does not apply to student information systems where information about student’s attendance, grades, and assignments is accessible using login and password information.
    5. E-Commerce
      1. Individuals are not to use Jordan School District resources for personal profit or gain.
      2. The Board of Education allows advertising and e-commerce on Web sites at both the District and local school level; however, such advertising must adhere to the District’s Guidelines for E-Commerce and E-Banner Advertising.
    6. Domain Names/Web Addresses
      The use of standardized domain names will be adopted by all elementary, middle, and high schools and will be managed by the Information Systems Department.

Student Personal Information Release Form

Published on

Effective: 7/14/1998
Revision: 12/10/2002
Reviewed: 12/10/2013

  1. Board Directive
    The Board supports work-based learning (WBL) programs for students. The Board recognizes responsibilities associated with placing students in work and community environments outside the school setting. The Board also recognizes that consistent practices throughout the six districts in the Wasatch Front South Consortium (Canyons, Granite, Jordan, Murray, Salt Lake City and Tooele School Districts) will encourage employers to participate in work-based learning experiences. Therefore, the Board supports:

    1. Clear and concise practices across all business, industry and community sites throughout the Wasatch Front;
    2. Uniform safety procedures across all work-based learning experiences;
    3. Consistency in WBL forms and procedures used in implementing work-based learning experiences; and
    4. Compliance with Utah Code §53G-7-902 Public or Private School Internships; R277-915 Work-Based Learning for Interns.

    The Board authorizes the Administration to develop and administer a policy for the work-based learning program in Jordan School District.

  2. Administrative Policy
    Jordan School District adopts the WBL forms and procedures found in the Wasatch Front South Consortium Work-Based Learning Manual, as well as the following administrative policy provisions:

    1. As required by law, procedures shall cover the following areas:
      1. Training for student interns, student intern supervisors, and cooperating employers regarding health hazards and safety procedures in the workplace;
      2. Standards and procedures for approval of off-campus work sites;
      3. Transportation options for students to and from the work sites;
      4. Appropriate supervision by employers at the work site;
      5. Adequate insurance coverage provided either by the student, the program, or the District;
      6. Appropriate supervision and evaluation of students by the District; and
      7. Appropriate involvement and approval by the parents of students in work-based intern programs.
    2. All work-based learning experiences shall be consistent with the provisions of the Fair Labor Standards Act, Part 520, 29 CFR and Administrative Letter Rulings: Department of Labor, Wage and Hour Division (pp. 226 and 228, July 1996).

Published on
  • Effective: 7/12/1988
  • Revision: 8/17/2010
  • Reviewed: 12/10/2013
  1. Board Directive
    The Board is committed to the observance of federal and state copyright laws and publisher licensing agreements.  The Board supports the legal, ethical, and appropriate use of copyrighted materials.  The Board delegates responsibility to the District Administration for enforcing the policy according to established administrative policy provisions.
  2. Administrative Policy
    To assure compliance with Jordan District’s copyright policy, the District Administration shall endeavor to keep abreast of the current status and changes in copyright legislation, annually provide in-service training for all employees in Jordan School District concerning copyright policy; provide reference information on copyright laws; and promote employee and student compliance with copyright policy, guidelines and law.

    1. The Superintendent of Schools or the Superintendent’s designee shall be responsible for keeping District and school administration appraised of changes in copyright law and how these changes apply to new technologies.
    2. District department administrators/principals shall be responsible for review of policy DE505—Acceptable Use of Copyrighted Materials in Jordan School District and educating employees concerning the legal, ethical, and appropriate use of copyrighted materials as defined by law and Jordan School District Copyright Guidelines, as well as potential consequences of illegal and/or inappropriate use.
    3. Educators shall be responsible for educating students concerning the legal, ethical, and appropriate use of copyrighted materials as defined by law and Jordan School District Copyright Guidelines, as well as potential consequences of illegal and inappropriate use.
    4. The principal and/or the principal’s designee(s) is/are responsible for providing guidance to staff members on copyright issues.  A principal’s designee is a licensed educator who has demonstrated in-depth knowledge and understanding of current Utah State Code, the Copyright Law of the United States of American and Related Laws, and the Utah State Core Curriculum for the content area which the licensed educator has been identified as the principal’s designee.  It is the responsibility of employees to obtain copyrighted information and guidance from these individuals.
    5. Employees shall be responsible for the legal, ethical, and appropriate use of copyrighted materials as defined by this policy.  Employees who violate the Copyright Law of the United States of America and Related Laws or policy DE505—Acceptable Use of Copyrighted Materials in Jordan School District or the Jordan School District Copyright Guidelines will be subject to discipline under policy DP316 NEG—Orderly Termination Procedures—Licensed, policy 316A—Orderly Termination Procedures— Administrators, or policy DP316B—Orderly Termination Procedures—Education Support Professionals.  In addition, employees who violate the Copyright Law of the United States of America and Related Laws may face legal consequences.
    6. Students shall be responsible for the legal, ethical, and appropriate use of copyrighted materials as defined by this policy.  Students who violate the Copyright Law of the United States of America and Related Laws or policy DE505—Acceptable Use of Copyrighted Materials in Jordan School District or the Jordan School District Copyright Guidelines will be subject to discipline under policy AS67 NEG—Discipline of Students and policy AA419—Student Conduct and Dress.  In addition, students who violate the Copyright Law of the United States of America and Related Laws may face legal consequences.
    7. The District Copyright Policy Review Committee will annually review the Jordan School District Copyright Guidelines, which are located on the Instructional Support Services Department website, and make recommendations for appropriate revisions.  Committee membership shall be approved by District Administration and consist of the following:
      1. The District Administration’s designee, who will chair the committee
      2. The Administrator of Teaching and Learning or his/her designee
      3. The Director of Information Systems or his/her designee
      4. One principal from each school level and a principal-selected classroom teacher from his/her school
      5. One library media specialist representing each school level
      6. One District Literature Selection and Review Committee parent/guardian member from each of the three level committees

2/25/2020: Board of Education approved the term “Education Support Professionals” to replace “Classified” to describe personnel not licensed as educators.

Published on
  • Effective: 6/9/1998
  • Revision: 10/27/2015
  1. Board Directive
    The Board recognizes that student participation in any extracurricular activity and/or student government is a privilege and not a matter of right.  The Board expects students who are allowed to participate in such activities to be role models.  The Board also requires employees to be role models.  All students and employees are prohibited from engaging in hazing as defined in this policy and as outlined in Utah Code §53G-8-209.  The Board authorizes the District Administration to establish policy for student and employee conduct related to school activities and to take such action when policy is violated.
  2. Administrative Policy
    The Administration shall take appropriate disciplinary action when students or employees engage in hazing.

    1. Definitions
      1. “Hazing” means intentional, knowing, or reckless acts of a demeaning or assaultive nature, whether or not consensual, or causing another to so act, in connection, affiliated with or sponsored by Jordan School District,  including but not limited to acts that involve;
        1. Endangering the mental or physical health or safety of another;
        2. Any brutality of a physical nature such as whipping, beating, branding, calisthenics, bruising, electric shocking, placing harmful substances on another’s body, or exposure to the elements;
        3. Any physical activity that endangers the mental or physical health or safety of another;
        4. Any activity that would subject any person to extreme mental stress such as sleep deprivation, extended isolation from social contact or conduct that subjects another to extreme embarrassment, shame or humiliation;
        5.  Use, possession or distribution of controlled substances, drugs, drug paraphernalia, tobacco or alcoholic beverages;
        6. Threatening comments or statements;
        7.  Cruelty to animals as provided by law;
        8.  Initiation, admission into, affiliation with, holding office in or as a condition for continued membership in any organization;
        9. Forcing others to engage in or be the subject of degrading pranks, games, stunts, practical jokes;
        10. Forcing students to ingest any substance;
        11. Forced personal servitude;
        12. Forcing students to wear outrageous, ridiculous or embarrassing articles of clothing;
        13. Coercing or promoting acts of vandalism, theft, assault, sexual acts or criminal activity;
        14. Coercing or promoting indecent exposure, gross or lewd behavior;
        15. Forcing any student to engage in illegal, perverse, publicly indecent, or immoral conduct.
    2. Policy Provisions
      1. It shall not be a defense that a person under 21 years of age, against whom the hazing was directed, cooperated, acquiesced, consented, and/or also engaged in hazing activity.
      2. Student Discipline
        1. Students who participate in hazing activity shall be suspended by the school principal to a parent conference and be subject to discipline pursuant to Policy AS67—Discipline of Students.
        2. Students who illicitly use, possess, and/or distribute a controlled substance, drug paraphernalia, tobacco or alcoholic beverages while engaging in hazing shall, in addition to the discipline here provided, be subject to discipline under Policy AS90—Drugs and Alcohol.
      3. Employee Responsibilities
        1. School District employees who are aware of, initiate, promote, and/or engage in hazing shall be subject to adverse employment action including either probation or termination of employment for cause under the appropriate District Orderly Termination policy:  DP 316 – Orderly Termination Procedure – Licensed; DP 316A – Orderly Termination Procedure – Administrators; DP 316B – Orderly Termination Procedures - Education Support Professionals.
        2. School District employees who reasonably believe that a violation of this policy has occurred shall immediately (by the next working day) report the alleged incident, either to the building principal or the designee of the Superintendent of Schools.
        3. Principals who receive a report of hazing shall, within ten (10) working days after receipt of such report, submit a report to the Superintendent’s designee which states:
          1. details of the alleged incident;
          2. the identity of persons believes to be involved;
          3. action taken in response.
        4. Employees who fail to give the notice to his/her immediate supervisor required under this policy have committed an unprofessional practice and shall be subject to adverse employment action, including probation or termination under the appropriate District Orderly Termination policy:  DP 316 – Orderly Termination Procedure – Licensed; DP 316A – Orderly Termination Procedure – Administrators; DP 316B – Orderly Termination Procedures - Education Support Professioinals.  (See Utah Code §53G-8-209 3C).
    3. District Activities
      1. The District and schools shall establish, and provide access to procedures and information regarding hazing, harassment, bullying and retaliation.  The information will be posted on the District website.
        1. The District and schools shall develop procedures allowing for anonymous reporting of hazing, harassment, bullying or retaliation;
        2. Building administration is responsible for conducting investigations and responding to reports of hazing, harassment, bullying, and retaliation.
      2. In addition to the published procedures and notification above, each school shall follow established procedures and plans for:
        1. Involvement of parents or guardians of a perpetrator or victim of hazing, harassment, bullying, or retaliation in the process of responding to, and resolving conduct prohibited in this policy;
        2. Referring a victim of hazing, harassment, bullying or retaliation to counseling following parental/guardian notice and consent;
        3. To the extent that it is appropriate, treating the perpetrator according to the provisions of District Policy AS67—Discipline of Students;
        4. Training school employees and students to recognize hazing, harassment, bullying or retaliation.
    4. Actions Required When Prohibited Acts Are Reported
      1. Each reported complaint shall include:
        1. Name of complaining party
        2. Name of offender (if known)
        3. Date and location of incident
        4. Statement describing the incident(s), including name(s) of witness(es)
      2. Each reported violation shall be investigated by the School Administrator or this/her designee.  Formal disciplinary action is prohibited based solely on an anonymous report of hazing, harassment, bullying or retaliation.
      3. Violations of the prohibitions noted previously may fall under District Policy AS67—Discipline of Students and the consequence(s) may include but are not limited to:
        1. Student suspension or removal from a school-sponsored team or activity, including school-sponsored transportation;
        2. Student referral, under District Policy AS67—Discipline of Students, or a lesser disciplinary action which may merit student suspension or expulsion from school;
        3. Employee suspension or termination for cause or lesser disciplinary action;
        4. Employee reassignment; or
        5. Other action against student or employee as applicable.
      4. Action to include when appropriate:
        1. Procedures for protecting the victim and other involved individuals from being subjected to:
          1. further hazing, harassment or bullying; and
          2. retaliation for reporting the hazing, harassment and bullying.
        2. Procedures for a fair and timely opportunity for the accused to explain the accusations and defend his/her actions prior to student or employee discipline.
        3. Reporting incidents of hazing, harassment, bullying and retaliation to the Superintendent or Superintendent’s designee.
        4. Procedures for providing local employee discipline rights under Utah Code Section 53G-8-204 for employee discipline and District Policy AS67 —Discipline of Students prior to long-term (more than 10 days) student discipline.
    5. Training and Additional Consideration
      1. The training of school employees shall include training regarding hazing, harassment, bullying and retaliation.
      2. To the extent possible, programs or interventions designed to provide training and education regarding the prevention of hazing, harassment, bullying and retaliation should be implemented.
      3. Training should be extended to volunteer and paid coaches, and activity leaders for all extra-curricular activities.
        1. Participants, volunteers and adult supervisors of extra-curricular activities should be informed annually of this policy and the prohibited activities outlined in this policy.
        2. Participants, volunteers and adult supervisors shall be informed annually of the policy and the potential consequences for violation of the policy.
        3. The District Policy AS95—Conduct Related to School Activities will be reviewed by the District Leadership team comprised of parents, teachers, school administration, school staff and District Administrators.

Revision history:  2/14/12

2/25/2020: Board of Education approved the term “Education Support Professionals” to replace “Classified” to describe personnel not licensed as educators.

Published on
  • Effective: 11/18/1997
  • Revision: 12/10/2002
  1. Board Policy
    The Board is concerned that students devote as much time as possible in the pursuit of excellence in the basic areas of the curriculum. The Board also recognizes that activities are an essential part of a student’s school experience and that most activities involving competition between schools should be reserved for high school students. Middle and elementary school activities should be conducted at the local school level as much as possible and within the established guidelines for field trips (AA416).
    Guidelines

    1. High school activities include those sponsored by the following:
      1. Utah High School Activities Association
      2. State and/or national affiliated associations
      3. Local school and district sponsored programs
    2. The Administration will obtain information concerning the travel needs from the local schools. The Administration will develop guidelines that will bring into focus the financial feasibility and the priority of the schools.
    3. The Board supports the regulations concerning intrastate competition as approved by the Utah High School Activities Association.
  2. Administration Policy
    High school principals have the responsibility of planning student travel in relationship to the activity program. The following guidelines apply when using District transportation services:
    Guidelines'

    1. Utah High School Activities Association
      1. District buses may be used to transport participants to UHSAA events or other types of activities as determined by the school administration in conjunction with the Director of Transportation.
      2. Transportation for student spectators in District buses, at student expense, may approved when a specific need arises.
      3. Requests for use of buses are to be submitted to the Transportation Department at least two weeks in advance. This time period may be waived when schools compete in region and state tournaments.
    2. State Affiliated and Local School Activities
      1. Requests for use of District buses to support travel to state affiliated activities and other local school activities are to be submitted to the Transportation Department.
      2. These requests will be considered individually. They must be submitted at least two weeks in advance. This time period is waived when schools compete in region and state tournaments.
    3. When the District does not provide transportation in connection with a school-related activity or event, the following will apply:
      1. Each student desiring to participate in such an activity or event must submit a “Participation Disclosure and Acknowledgment” form signed by the student and the student’s parent or guardian which acknowledges that no transportation is being provided by the District and that the student’s participation is conditioned on the student arranging for his or her own transportation to events or competitions associated with the activity. The student may not be a member of the particular team or organization, nor participate in the activity, unless a completed “Participation Disclosure and Acknowledgement” form is on file.
      2. When involved in ATE/work-based learning experiences, students will utilize the “Activity Authorization” form developed by the Wasatch Front South Consortium.
    4. Organized tours involving post graduates (especially graduation celebrations) will not be sponsored by the local school or Jordan School District.
    5. Insurance coverage of any type excluding tort liability will not be underwritten by the local school or Jordan School District.
    6. In accordance with Utah High School Activities Association (UHSAA) bylaws, all practice games over 150 miles one way in any sport must be approved by the local Board of Education or its representative at the District Office. The request for approval must be submitted by the principal, on official school letterhead, and an eligibility list of that particular sport must be attached. Details of the travel experience must be provided.

Published on
  • Effective: 1/9/1996
  • Revision: 5/28/2024
  • Reviewed: 4/26/2013
  1. Board Directive
    It is the policy of the Board to authorize paid sick leave benefits for licensed personnel who work 20 hours per week or more and to comply with requirements of Public Law 103-3, Family and Medical Leave Act.  The Board delegates to the Administration responsibility for establishing guidelines for sick leave and family leave benefits.  Sick leave runs concurrent with Family Medical Leave Act (FMLA) and Workers Compensation.  Refer to Policy DP322 NEG- Family Medical Leave Act.
  2. Administrative Policy
    1. Purpose
      1. Sick leave is intended for use by the employee only for personal health-related absences, except as outlined below under critical family care. Annual leave should be used for non-critical care of an ill family member.
    2.  Definitions
      1. Immediate family is defined as husband, wife, daughter, son, father, mother, brother, sister, or other person residing in the employee’s home on a permanent basis. Special circumstances may be appealed to the Sick Leave Review Committee for consideration of immediate family status.
      2. Continuous service includes an approved leave of absence, sabbatical leave, sick bank, military and/or FMLA leave.
        1. A resignation or retirement constitutes a “break in service.”
        2. Employees returning to Jordan School District following a break in service will receive a new continuous service date reflecting the date of their return.
        3. District seniority will be based on the new continuous service date.
        4. Prior employment experience with Jordan School District may be taken into consideration for purposes of placement on the salary schedule.
      3. Sick Leave Review Committee
        1. The group organized to review sick bank requests and cases of suspected sick leave abuse.
        2. Shall be composed of at least one of the Human Resource administrators, the Human Resource Generalist, and two members appointed by the president of the licensed employee agent.
        3. Sick Leave Review Committee members must sign a confidentiality agreement to protect employees’ medical information and confidentiality.The sick leave policy shall be administered according to the following administrative policy provisions:
    3. Sick Leave Accumulations
      1. Sick leave accumulations are based on unused annual leave. See Policy DP335 NEG Annual Leave - Licensed for annual leave details.
      2. Annual leave does not need to be exhausted before sick leave can be used.
      3. Maximum accumulations:
        179 and 187-day contracts (9 month)           180 days
        245-day contracts (12 month)                        240 days
    4. Sick Leave Benefits During Approved Absences
      1. Interruptions of work for sabbatical leave, educational leave, or other authorized leaves shall not be considered a break in continuous service. Should an employee be granted a leave for any reason, he/she will keep his/her number of cumulative sick leave days to be used upon return, but shall not be considered for sick leave during the time of leave.
      2. Employees returning from authorized leaves shall receive accumulated sick leave benefits according to the policy in force at the time the leave began except when the policy is changed as a result of negotiations.
    5. Use of Sick Leave for Critical Family Care
      1. Although sick leave is intended for use by the employee for personal health-related absences, some sick leave may be used for critical family care as described below. Annual leave should be used for non-critical care of an ill family member.
      2. A maximum of fifteen (15) days of sick leave may be used each year to care for a critically ill member of the immediate family or critically ill person residing on a permanent basis in the employee's home.
      3. Use of sick leave for critical family illness must be authorized by the Sick Leave Review Committee. The employee must submit his/her request in writing by applying online via Employee Access.
      4. Employees may not apply for critical family illness benefits until five (5) annual leave days have been used.
      5. If more days are needed, employees who continue to deal with a critical family care (as defined in item D.1. above) may apply to the Sick Leave Review Committee for up to fifteen (15) additional days.
      6. If additional days are granted, 50% of the daily rate of a licensed employee on salary level one shall be deducted from the educator’s pay for each additional day of leave.
    6. Use of Sick Leave for Adoption
      1. Employees may use up to a maximum of twenty (20) accumulated sick leave days at the time of actual custody of the child.
      2. Any additional leave must fall under the policy provisions of DP322—Family Medical Leave Act.
    7. Notification of Absence
      1. Employees are required to notify their immediate supervisor as soon as they know that they will be absent from work.
      2. The employee shall record the absence in Skyward at least one hour prior to the start of his/her contract day on the day of the absence. A supervisor may require additional notification.
      3. If a substitute must be hired, the employee shall enter the request into Frontline (formerly known as AESOP) at least one hour prior to the start of his/her contract day on the day of the absence.
      4. Employees may be required to verify the nature and duration of an illness or injury with a doctor’s certificate.
      5. Employees absent in excess of (5) days for the same medical reason may be subject to the parameters of FMLA and may prompt contact with the Human Resource Generalist.
    8. Abuse of Sick Leave
      1. Administrators shall periodically review sick leave usage.
      2. If an abuse of sick leave is suspected, the administrator shall confer with the employee and, if necessary, ask the Sick Leave Review Committee to review the case. Cases will be reviewed according to Administrative Guidelines developed by the Sick Leave Review Committee.
      3. If it is determined that an abuse of sick leave has occurred, the following actions shall be taken:
        1. The sick leave benefits which were paid inappropriately shall be reclaimed from the employee.
        2. The employee shall be suspended for five (5) days without pay during the next pay period.
        3. A reprimand shall be entered in the employee's personnel file.
      4. A second proven abuse of sick leave may result in immediate termination.
    9. Employee-Funded Sick Bank
      1. Employee Participation in the Sick Bank
        1. Employees are automatically enrolled in the sick bank each year through the annual donation of one (1) annual leave day to the sick bank.
        2. Each year, employees wishing to opt out of participation in the sick bank must annually complete the appropriate online form in Employee Access no later than September 1 for current employees and October 1 for first-year employees.
        3. Employees who have been offered a temporary transitional duty assignment due to a work-related injury, who refuse the temporary transitional duty assignment, will not be eligible for Sick Bank.
      2. Use of the Sick Bank
        1. The purpose of the sick bank is to support employees in time of personal medical need. The sick bank is not intended to be used for short-term, in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.
        2. Medically documented intermittent leave for long-term illness may be approved.
        3. Days from the sick bank shall be granted to eligible employees only after all accrued sick leave and annual leave days have been used.
        4. Employees will be required to sign a release of medical information when making application to the sick bank.
        5. A combination of continuous years of service and accumulated sick leave days shall be used to determine the number of sick bank days which an employee qualifies to receive and any pay loss to be sustained. (Years of service shall be computed in accordance with established guidelines for salary step movement.)
        6. Annual sick bank days used in a year shall not exceed annual sick days donated by participating employees in that year.
      3. Sick Bank Allowances
        1. First or second year employees shall be allowed up to 10 days from the sick bank at full pay less 50% of the daily rate of a licensed employee on salary level one for each day the employee falls below 13 days of accumulated leave at the beginning of the long-term absence.
          1. In cases of catastrophic illness or injury, the Sick Leave Review Committee may grant second year employees up to 30 additional days of sick bank after all previous sick bank days provided in section a. have been exhausted. Fifty percent (50%) of the daily rate of a licensed employee on salary level one shall be deducted for each additional day used under this option.
        2. Third year employees shall be allowed up to 40 sick bank days at full pay less 50% of the daily rate of a licensed employee on salary level one for each day the employee falls below 15 days of accumulated leave at the beginning of the long-term absence.
          1. After all sick bank days allowed according item b. are used, third year employees may be granted up to 40 additional sick bank days if circumstances warrant it. Fifty percent (50%) of the daily rate of a licensed employee on salary level one shall be deducted for each additional day used under this option.
          2. In cases of catastrophic illness or injury, the Sick Leave Review Committee may grant third year employees sufficient sick bank days to cover their transition to long-term disability after all of the previous sick bank days provided in section b. have been exhausted. Fifty percent (50%) of the daily rate of a licensed employee on salary level one shall be deducted for each additional day used under this option.
        3. Employees with four or more years of service shall be allowed up to 120 days from the sick bank at full pay less 50% of the daily rate of a licensed employee on salary level one for each day the employee falls below 15 days of accumulated leave at the beginning of the long-term absence. (A maximum of 15 days will be deducted.)
      4. Sick Bank Limitations
        1. Prior to granting sick bank days, an employee shall agree in writing to repay compensation at his/her daily rate of pay for sick bank days used or granted if he/she terminates employment with the District for other than medical reasons before completion of the current and succeeding contract year.
        2. The illness/injury must be medically documented with a statement bearing an original signature from the attending physician. The verification of absence form may not be stamped with a physician's signature or signed by the attending nurse, office manager, etc.
        3. A second opinion may be required with any costs not covered by insurance borne by the District.
        4. When an employee requests sick bank days more than once within a 48-month period for an unrelated illness, a three (3)-day loss of pay shall be required before sick bank days are granted. Use of sick bank days shall be limited to 120 days within a 48-month period. The employee will also be required to meet all other qualifying criteria.
        5. Under catastrophic conditions, employees may appeal to the Sick Bank Review Committee for a waiver of pay loss provisions. The Committee shall review the employee's attendance record and other related factors and either grant or deny the waiver based on the findings. No appeal beyond the Sick Bank Review Committee is provided.