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Author: communications

Published on
  • Effective: 10/28/1975
  • Revision: 2/25/2014
  1. Board Directive
    The Board values creativity, innovation and collaboration.  This policy clarifies ownership and proper usage of intellectual property rights.  Authority for establishing and enforcing policy is delegated to the Administration.
  2. Administrative Policy
    1. It is the policy of the Administration that all original materials created by District employees or any person receiving funding administered by the District, shall be solely owned by Jordan School District with the followings exceptions:
      1. The District shall have no ownership rights of regular academic work products not assigned or specifically ordered by the District, which shall be owned by its creator.
      2. For intellectual property created under a contractual agreement, ownership shall be determined in accordance with the terms of the agreement.
      3. Individuals who create teaching materials to be used in jointly developed and taught District courses grant permission to the District to permit other contributors of the course to continue using those jointly produced teaching materials.
    2. There will be a respect for all materials protected by copyright.  This includes printed materials, sound recordings, broadcasts, and electronic media (see policy DE505—Acceptable Use of Copyrighted Materials in Jordan School District).
    3. Materials protected by copyright will be used only with the written permission of the holder of the copyright and will be labeled as specified by copyright.
    4. All letters granting permission to reproduce materials protected by copyright will be maintained by the Administrator of Teaching and Learning or designee.

Published on
    • Effective: 10/28/1975
    • Revision: 6/11/2019
  1. Board Philosophy
    Issues relating to the effective and efficient functioning of schools are best resolved at the lowest local level.  The Board authorizes the establishment of School Advisory Councils for the purpose of communicating areas of concern in the individual schools.
  2. Administrative Policy
    The Board authorizes the Administration to operate the School Advisory Councils according to the following:

    1. A School Advisory Council shall be established in each school from the faculty of that school to provide for orderly and professional means of improving program coordination and communications within the school.
      1. Division Organization
        1. High Schools
          One representative from the elective subject areas, one representative from the required subject areas, one certificated employee agent faculty representative, one representative from the counseling staff, the principal, and one assistant principal designated by the principal.
        2. Middle Schools
          One representative from the elective subject areas, one representative from the required subject areas, one licensed employee agent faculty representative, one representative from the counseling staff, the principal, and one assistant principal designated by the principal.
        3. Elementary Schools
          One representative from the primary grades, one representative from the intermediate grades, one licensed employee agent faculty representative, and the principal.
      2. Additional participation or representation on the Council will be determined by the Council as needs arise.
      3. Teacher representatives and the counselor will be elected by the teaching staff.
      4. It shall be possible for individual members of the Council to introduce any items of business or points of view to be considered by the Council.
      5. Minutes shall be recorded on the School Advisory Council Committee minutes form and approved by the Council before distribution throughout the school and to the appropriate Administrator of Schools.
      6. The Council should meet monthly or more frequently if business dictates.  The chairman will be elected by the Council.  The operating procedures of the Council will be determined by the Council.
      7. The Council work shall not carry over into the administration of policies and programs.
      8. All items of business or recommendations coming from this Council are advisory only.
    2. Request for Review
      Informal Steps

      1. Issues of concern or discussion shall first be communicated to the person(s) involved in the matter with the objective of resolving the issues informally and making it clear that a review by the School Advisory Council may be considered.
      2. If the issue cannot be resolved within fifteen (15) working days, those initiating the review may contact the School Advisory Council to review the matter.  All issues must first be reviewed by the School Advisory Council.  This step may be waived only if the principal is the subject of the issue.
      3. If resolution is not achieved through steps 1. and 2., the chairman and/or co-chairs of the School Advisory Council may request in writing a review of the matter by the Administrator of Schools.   A summary of the findings and conclusions of the School Advisory Council shall be included with the request for review.  A copy of the request shall be given to the school principal.
      4. The Administrator of Schools will convene a review committee made up of Administrator of Schools, the Planning and Student Services administrator and two representatives from the licensed employee agent.
      5. A summary of the Review Committee findings and conclusions will be prepared by the Administrator of Schools and sent to the requesting party within twenty (20) working days of the receipt of the request for review.  The conclusions of the Review Committee are final.

Revision history:  9/8/2009

Published on
  • Effective: 10/28/1975
  • Revision: 7/1/2023
  • Reviewed: 6/10/2014
  1. Board Directive
    It is the directive of the Board to allow each employee working 30 or more hours per week annual leave time as indicated below and authorizes the Administration to implement policy regarding annual leave for education support professionals.
  2. Administrative Policy
    The Annual Leave Policy shall be administered in accordance with the following administrative policy provisions.

    1. Each eligible employee of the District shall be allowed annual leave in accordance to the following schedule at no cost to the employee:
      Continuous Service Days Per Year
      Years 1 through 5 12 days per year
      Years 6 through 10 13 days per year
      Years 11 through 15 14 days per year
      Years 16 and beyond 15 days per year
        1. Continuous service includes an approved leave of absence, sick bank, military and/or FMLA leave.
        2. A resignation or retirement constitutes a “break in service.”
        3. Employees returning to Jordan School District following a break in service will receive a new continuous service date reflecting the date of their return.
        4. District seniority will be based on the new continuous service date.
      2. Employees hired after a contract year has started shall receive annual leave benefits on a prorated basis for the remainder of that year.
      3. Unused annual leave will convert to sick leave at the end of the contract year and will accumulate to provide additional leave for personal health-related absences.
      4. The following provisions must be followed:
        1. Effective July 1, 2020, Personal Leave and Sick Leave allocations were combined into the new Annual Leave allocation with no future allocations toward the old Personal Leave. However, accumulated unused Personal Leave remains available for employee use. An employee may not use more than five (5) accumulated Personal Leave days in any contract year. The remaining policy provisions below apply whether the leave is Annual Leave or accumulated Personal Leave.
        2. Employees need supervisor permission to take more than five days annual leave in a row. For health-related absences, see DP322 - Family and Medical Leave Act (FMLA).
        3. Except in unusual circumstances, prior notification must be given to the immediate supervisor at least one (1) day in advance.
        4. Critical Days are the first student attendance days before or after a school holiday. If a non-student attendance day falls before or after a school holiday (e.g. professional development day, grade-transmittal day), the Critical Day is the day before or after that non-student attendance day when students are in attendance.
        5. Annual leave may be taken on a Critical Day for the following specific reasons:
          1. Observance of religious holidays which fall on a regularly scheduled work day.
          2. Family weddings of near relatives including children, father, mother, brothers, sisters, grandchildren, grandparents, or the same to one's spouse or any other person who is a member of the same household as the employee.
          3. Graduations of near relatives as defined in "2." above.
          4. Required court appearances.
          5. Deaths not covered by DP330B—Bereavement Policy.
          6. Conferences and conventions which relate to the individual employee's work assignment and are not covered by DP339 – Released Time - Professional.
          7. To attend to personal or business matters which require the employee’s attendance and scheduling is beyond the employee’s control.
          8. First year employees who notify their supervisor in writing that they are ill.
        6. Annual leave may be taken on a Critical Day for other reasons under the following stipulations:
          1. Based upon a maximum of one annual day for each 100 employees, not to be less than nine (9), annual leave shall be granted on a Critical Day without being required to pay the equivalent of 40 percent of the employee’s daily rate, provided the request is filed with the Human Resources Department at least 35 calendar days but not more than 45 calendar days before the holiday.
          2. On the first working day after the application deadline, numbers will be randomly generated which will identify those employees authorized to take annual leave. Written notification will be sent to all applicants.
          3. Employees shall not be considered for paid annual leave on a Critical Day more than once during any contract year.
          4. Employees who have not registered prior to the deadline will not be allowed to fill unused slots.
          5. Education support professionals who request an annual leave day on a Critical Day, but who are not selected in 6.a. and 6.b. above shall be required to pay the equivalent of 40 percent of the employee's daily rate and apply for the leave at least five (5) working days in advance.
        7. Annual leave shall not be taken during the first five (5) days and last five (5) days that students are in school except under the following conditions:
          1. To attend the wedding of a near relative including child, father, mother, brother, sister, grandchild, grandparents or same to one’s spouse or any other person who is a member of the same household as the employee.
          2. To attend to personal or business matters which require the employee’s attendance and scheduling is beyond the employee’s control.
          3. First year employees who notify their supervisor in writing that they are ill.
        8. Annual leave days may not be used to pursue other employment.
        9. Annual leave days may not be used on make-up days as the result of employee job action.

Published on
  • Effective: 10/28/1975
  • Revision: 7/1/2023
  • Reviewed: 6/25/2013
  1. Board Directive
    The Board authorizes the establishment of an Education Support Professionals District Advisory Council for the purpose of communicating areas of concern by employee groups within the District.
  2. Administrative Policy
    The District Advisory Council shall operate according to the following administrative policy provisions:

    1. The Education Support Professionals Advisory Council shall be composed of the Administrator of Human Resources, the Administrator of Auxiliary Services, the Human Resources administrator assigned to education support professionals and representatives appointed by the employee agent.  The chairperson will be a member of the employee agent leadership.
    2. A calendar of meeting times will be developed by September 1 of each year to discuss and study issues mutually agreed upon.  A copy of the agenda will be provided to the Administrator of Human Resources, the Administrator of Auxiliary Services, and the Human Resources Education Support Professionals Administrator on the Wednesday prior to each meeting.
      1. Meetings of the Council shall be held other than regular working hours.  If circumstances should require that a meeting be held during working hours, committee members may be excused from their regular duties without loss of pay.
      2. If no agenda items are submitted by the Wednesday prior to the meeting, the scheduled meeting will be canceled.
    3. The Council may appoint ad hoc committees to study and report upon subjects agreed upon by the Council.
    4. All items of business or recommendations coming from this Council are advisory only.
    5. Minutes of each meeting shall be distributed to the committee membership.
    6. The employee agent leadership will present business items to the Superintendent on the fourth Monday of each month.

2/25/2020: Board of Education approved the term “Education Support Professionals” to replace “Classified” to describe personnel not licensed as educators.

Published on
  • Effective: 10/28/1975
  • Revision: 7/1/2023
  • Reviewed: 4/26/13
  1. Board Directive
    The Board authorizes the establishment of a Licensed Advisory Council for the purpose of communicating areas of concern by employee groups within the District.
  2. Administrative Policy
    The Administration shall operate the District Advisory Council according to the following:

    1. The Council shall be composed of:  five (5) members designated annually by the employee agent, the Administrator of Human Resources, the Human Resources Licensed Administrator, and one administrative representative from each level (high school, middle school and elementary school).  The chairperson will be determined annually by the Council.
    2. The Council shall meet at least once a month during the school year to discuss and study subjects mutually agreed upon relating to the school system.
      1. Meetings of the Council shall be held at other than regular school hours.  If circumstances should require that a meeting be held during school hours, committee members may be excused from their regular duties without loss of pay.
      2. If no agenda items are submitted by the Wednesday prior to the meeting, the scheduled meeting will be canceled.
    3. The Council is empowered to appoint ad hoc committees to study and report upon subjects agreed upon by the Council.
    4. The clerical expenses of the Council and its subcommittees shall be paid by the Board.
    5. All items of business or recommendations coming from this Council are advisory only.

Published on
  • Effective: 10/28/1975
  • Revision: 7/1/2023
  • Reviewed: 4/26/2013
  1. Board Directive
    It is the policy of the Board to allow each licensed employee, working 20 hours or more per week, annual leave time as indicated below.
  2. Administrative Policy

The Annual Leave Policy shall be administered in accordance with the following administrative policy provisions:

    1. Employees shall be allowed annual leave in accordance to the following schedule at no cost to the employee.   
Continuous Service Days per year
Years 1 through 5 12 days per year 
Years 6 through 10 13 days per year 
Years 11 through 15 14 days per year
Years 16 and beyond 15 days per year 

 

    1. Continuous service includes an approved leave of absence, sabbatical leave, sick bank, military and/or FMLA leave.   
    2. A resignation or retirement constitutes a “break in service.”   
    3. Employees returning to Jordan School District following a break in service will receive a new continuous service date reflecting the date of their return.   
    4. District seniority will be based on the new continuous service date.
  2. Employees hired after a contract year has started shall receive annual leave benefits on a prorated basis for the remainder of that year.   
    1. For example, an employee who is on contract for 50 percent of the contract year would be eligible to receive 50 percent or six (6) days of a 12-day annual leave allowance.)  
    2. When calculating annual leave allowances in subsequent years, employees shall be awarded a full year of service for the first partial year of employment if their hire date is prior to January 1.  If their hire date is after January 1, no service shall be awarded for the first partial year of employment.
  3. Unused annual leave will convert to sick leave at the end of the contract year and will accumulate to provide additional leave for personal health-related absences. 
  4. The following policy provisions must be followed:   
    1. Effective July 1, 2020, Personal Leave and Sick Leave allocations were combined into the new Annual Leave allocation with no future allocations toward the old Personal Leave. However, accumulated unused Personal Leave remains available for employee use. An employee may not use more than five (5) accumulated Personal Leave days in any contract year. The remaining policy provisions below apply whether the leave is Annual Leave or accumulated Personal Leave. 
    2. Employees need principal permission to take more than five days annual leave in a row.  For health-related absences, see DP322 Family and Medical Leave Act (FMLA).  
    3. Except in unusual circumstances, prior notification must be given to the immediate supervisor at least one (1) day in advance. 
    4. Critical Days are the first student attendance days before or after a school holiday. If a non-student attendance day falls before or after a school holiday (e.g. professional development day, grade transmittal day) the Critical Day is the day before or after that non-student attendance day when students are in attendance.
    5. Annual leave may be taken on a Critical Day for the following specific reasons: 
      1. Observance of religious holidays which fall on a regularly scheduled school calendar workday. 
      2. Family weddings of near relatives including children, father, mother, brothers, sisters, grandchildren, grandparents, or the same to one's spouse or any other person who is a member of the same household as the employee. 
      3. Graduations of near relatives as defined in "b." above. 
      4. Required court appearances, 
      5. Deaths not covered by DP330 NEG Bereavement Leave - Licensed. 
      6. Conferences and conventions which relate to the individual employee's work assignment and are not covered by policy DP339 – Released Time—Professional. 
      7. To attend to personal or business matters which require the employee’s attendance and scheduling is beyond the employee’s control. 
      8. First year employees who notify their supervisor in writing that they are ill. 
    6. Annual leave may be taken on a Critical Day for other reasons under the following stipulations: 
      1. Based upon a maximum of one annual leave day for each 100 employees, annual leave shall be granted on a Critical Day without being required to pay 50% of the daily rate of a licensed employee on salary level one provided the request is filed with the Human Resources Department at least 35 calendar days but not more than 45 calendar days before the holiday. 
      2. On the first working day after the application deadline, numbers will be randomly generated which will identify those employees authorized to take annual leave without being required to pay 50% of the daily rate of a licensed employee on salary level one.  Written notification will be sent to all applicants. 
      3. Employees shall not be considered for paid annual leave on a Critical Day more than once during any contract year. 
      4. Employees who have not registered prior to the deadline will not be allowed to fill unused slots. 
      5. Licensed employees not selected in 6.a. and 6.b. above but request an annual leave day must notify their principal five (5) working days prior to the date.  These employees shall be required to pay 50% of the daily rate of a licensed employee on salary level one. 
    7. Annual leave shall not be taken during the first five days and last five days that students are in school except under the following conditions: 
      1. To attend the wedding of a near relative including child, father, mother, brother, sister, grandchild, grandparent or the same to one's spouse or any other person who is a member of the same household as the employee. 
      2. To attend to personal or business matters which require the employee's attendance and scheduling is beyond the employee's control. 
      3. First year employees who notify their supervisor in writing that they are ill. 
    8. Teachers may not take annual leave days during the four (4) days of contract time not involving students but may, through correlation with the principal, arrange to exchange one of these days for another non-contract day. 
    9. Annual leave days may not be used during parent/teacher conferences.   
    10. Annual leave days may not be used to pursue other employment. 
    11. Annual leave days may not be used on make-up days as the result of employee job action. 

Published on
  • Effective: 5/25/1975
  • Revision: 8/26/2014
  • Reviewed: 3/26/2013
  1. Board Directive
    The Board shall provide safe transportation to and from school for students who qualify.  The Board delegates to the District Administration the responsibility to develop and implement a transportation policy which conforms to the Utah State Code and Utah State Board of Education transportation policies.
  2. Administrative Policy
    In compliance with Utah State Code 53F-2-403, Jordan School District determines student eligibility for bus transportation using the following criteria:

    1. Elementary (K-6) students living at least one and a half (1-1/2) miles from school will be provided bus transportation.
    2. Middle school students living at least two (2) miles from school will be provided bus transportation.
    3. High school students living at least two (2) miles from school will be provided bus transportation.
    4. Students with disabilities are transported on regular buses and regular routes whenever possible, unless the Individualized Education Program (IEP) team determines otherwise.
    5. A student whose IEP identifies transportation as a necessary related service is eligible for transportation regardless of distance from the school attended by assignment of the local board in accordance with Utah State Board of Education Rule 277-600-5 and federal requirements.

Published on
  • Effective: 3/12/1975
  • Revision:
  1. Board Policy
    The Board supports the policy that each high school publish a yearbook. The Board recognizes that maximum student involvement in the processes provides many rewarding experiences and offers enrichment to the school curriculum. The Board commissions the District Administration to develop practices and procedures to ensure that each high school will be able to publish a yearbook that reflects District philosophy through maximum student involvement.
    Guidelines

    1.  The processes of publishing a yearbook are not to compete with, advertise for, or promote private business.
      1. Pictures taken by the school for the yearbook are not to be sold.
      2. Advertisements for commercial firms are not to be placed in yearbooks.
    2. The District will provide technical assistance to each yearbook staff and adviser.
      1. The regular assistance of a District photographer is to be provided.
      2. The photo lab in the Jordan Technical Center will provide support facilities for film processing.
    3. Individual pictures for the yearbooks will be taken by the District photographer at no charge. Yearbook staffs will assist.
      1. An individual student may request to submit a substitute individual picture; however, it must meet the specifications set by each high school yearbook staff.
      2. Notification to students and parents that substitute pictures will be accepted is not necessary.
    4. The purchase price of yearbooks is to be approved by the Board.
      1. Quality, value received, and cost are to be constantly evaluated and equated.
  2. Administration Policy
    High school principals have the responsibility of coordinating and planning the necessary processes to publish a yearbook.
    Guidelines

    1. High school principals will coordinate, through the Administrator of Schools, matters on a District level that pertain to yearbooks.
    2. Each principal will provide a faculty advisor and develop a method to choose students for the yearbook staff.
    3. Budgeting is the responsibility of the local principal.
    4. Time schedule for the District photographer will be coordinated through the area Administrator of Schools.
      1. Regular class schedule
      2. Taking of individual student pictures
    5. Local schools are to notify students of time schedules for the taking of individual pictures.
      1. Each yearbook staff shall have a written description of specifications for individual yearbook pictures available only to students who request a substitute photograph. Such description shall be made and available in adequate time to meet yearbook schedules.
      2. The District will not be responsible for providing picture specifications to commercial photographers.

Published on
  • Effective: 11/12/1974
  • Revision: 8/27/2024
    1. Board Directive
      While study of the basic curriculum shall provide the basis of the educational program, the Board recognizes that extra curricular activities involving travel may provide worthwhile learning experiences for more mature students.  Therefore, the Board delegates to the District Administration responsibility for developing policy for student travel which minimize disruptions in the basic education program, limit most overnight travel to high school students (or ninth grade students approved for high school activity/academic involvement), involve parents in planning, and safeguard students from undue pressure to participate.
    2. Administrative Policy
      The Student Overnight Travel policy shall be administered according to the following  administrative policy provisions:

      1. Principals shall be responsible for coordinating the development of student activity and travel plans according to the following criteria:
        1. Whenever possible, student activities shall be scheduled in proximity to the local school and the need for long distance or overnight travel avoided.  Using the travel proposal and request application process, the school must show why the requested activity experience cannot be obtained in proximity to the school.  As a general rule, the Board of Education will not accept requests for travel outside the continental United States.  There may develop, on rare occasions, the need for essential travel of this nature.  If this becomes the case, the school principal may appeal to the Board by demonstrating in writing the absolute necessity of the travel and that all appropriate safety considerations have been addressed.   The principal should be prepared, upon Board request, to appear before the Board for explanation and/or clarification of an appeal of this nature if necessary.
        2. Overnight travel shall not be included as part of the elementary and middle school educational programs.
          1. An exception may be granted to an individual student or group of students that wins a competition supported by the District and who qualifies for state or national level competition, e.g. history fair, science fair, geography bee, spelling bee, etc.
          2. Elementary and middle school students participating in approved competitions requiring overnight travel must be accompanied by a parent.
          3. The District is not responsible for any costs, including travel, associated with local, state, or national competitions.
          4. All travel for elementary and middle school students must comply with the provisions outlined in this policy (AA414).
          5. Non-overnight learning experiences away from the local school shall be provided as outlined in policy AA416—Field Trips.
        3. Overnight travel may be part of the educational program for high school students when the travel is for an activity sponsored by the Utah High School Activities Association, a state or nationally affiliated educational organization, or an approved high school program.
        4. Overnight travel may be part of the educational program for high school students when the anticipated educational benefits warrant the required expenditures, comparable experiences are not available at the local school, and the travel costs will not burden families unduly.  All requestors of trips must demonstrate educational significance as to why the students are participating in the activity.  The student overnight preliminary travel proposal form submitted by the principal shall require thorough responses to the following questions:
          1. What is the purpose of the trip?
          2. What will be the educational outcome of the experience?
          3. Can the educational experience be obtained closer to the home school? If not, explain why.
        5. Sanctioned activities shall abide by the regulations governing competitions outlined in the Utah High School Activities Association handbook.
        6. Each school group or team shall be limited to one extended overnight travel experience during the academic year whether or not such travel necessitates missing days of school.
          1. No such experience shall cause a student to miss more than two (2) days of school.
          2. Special circumstances requiring additional days from school for valid education purposes may be appealed to the appropriate Administrator of Schools.
        7. Each school group or team may also be eligible for one local trip that does not exceed 375 miles in distance from the District office located at 7387 S. Campus View Drive in West Jordan. This local trip will allow for a school group or team to stay no more than two nights and miss no more than two school days per trip.
        8. Student organizations shall be limited to one extended overnight travel experience and one local travel trip during the school year.
          1. An exception may be granted for up to eight (8) elected student leaders in each Career and Technical Education (CTE) organization if in the principal's judgment it is deemed essential to the successful completion of their program.  (Note: Exemptions granted for leaders in Career and Technical Education (CTE) programs need not be counted as the one overnight travel experience.)
          2. An exception may also be granted to an individual student or group of students if winning or qualifying at the local, state, or national level results in an invitation to compete or participate in an event that is considered postseason or the next level of competition.
            1. Such competition at the next level shall not count as the one (1) activity per organization nor the two (2) allowable days missed from school.
            2. If an invitation to participate in or compete does not allow a school time to comply with the stipulation to request leave 45 calendar days prior to a trip, the preliminary travel proposal must be submitted as soon as is feasible.
        9. If a school group or team desires an additional trip beyond the allowed trips, the coach/advisor must submit an overnight travel request following the designated process. All additional requests must be approved by the Board of Education.
        10. Supervision for student travel must be provided at a ratio of one (1) responsible adult age 21 years or older per ten (10) students.  However, there must always be at least two (2) chaperones regardless of the total number of students traveling.  Each chaperone must have a completed background check through Jordan School District.  Clearance will be verified with the Human Resources department prior to departure. Chaperones shall be primarily advisors and parents. Chaperones who are not current District employees will complete the Responsible Adult Information Form. Under no circumstance can a chaperone’s responsibility be delegated to an unapproved chaperone.  Students can only be released to their parent/guardian.
        11. All expenses (including travel expenses for required chaperones) associated with the trip must be paid by the participants themselves, covered by fund raising, or financed by Career and Technical Education (CTE) or other state or federal monies provided expressly for the activity.  School student body funds may not be used.
          1. The cost of substitutes for required advisors who are accompanying traveling students must be included as part of the travel expense and must be paid by either the travel participants or the individual advisor.
          2. Every traveling member will be required to purchase post-departure travel insurance through the District travel buyer.
          3. Student body general funds may not be used to pay costs related to student travel.
          4. All student expenditures associated with the trip must be itemized in detail by listing exact costs per student:
            1. transportation
            2. housing
            3. meals
            4. registration fees (when applicable)
            5. commercial insurance coverage (if not included in the package)
            6. individual post-departure travel insurance purchased through District travel buyer.
            7. other, i.e. event admissions
            8. chaperone/adult travel costs
          5. The total anticipated expenditure per student must be shown on the application form.  The percentage of the total student cost that may be earned through fund raising efforts must also be listed.
          6. When, in the sole judgment of the Administration or the Board of Education, in consultation with the school and the participating students and patrons, travel is suspended due to safety or other consideration beyond the control of any or all involved, Jordan School District, the Board of Education, school employees and agents shall have no obligation and shall be held harmless with respect to refund of any expenditures.  Participants should not expect refunds for cancellations either individually or as a group.  It is the local school’s responsibility to make this explicit to participants during the required parent meetings and prior to the commitment of funds.  The school administration must be certain that parents are aware of this condition and also require the parents to sign a statement of their understanding.
        12. Transportation shall be by commercial carrier, by Jordan District Suburbans, or by Jordan District Transportation Services for all overnight travel.  No private vehicle or private aircraft may be used for student travel. Ground transportation guidelines are as follows:
          1. Only those commercial carriers licensed to operate in Utah and in other states (when utilized) shall be used.
          2. Jordan District Suburbans may be used when following Suburban Use Guidelines. Suburban use for student overnight travel cannot exceed 150 miles one way.
          3. Jordan District buses may be used in the following circumstances:
            1. The trip is to take place when school is not in session.
            2. The travel is to be within the state.
            3. The request for services is submitted at least one month in advance.
            4. The request is approved by the Director of Transportation.
          4. Overnight travel
            1. Drivers will be compensated for a minimum of eight (8) hours for each day traveling to and from the field trip destination.
            2. Drivers will be compensated for at least eight (8) hours for each day at the destination.
            3. In accordance with Federal Department of Transportation Regulations, Federal Motor Carrier Safety Administration 49 CFR Part 395, a Jordan School District bus driver may only be on duty for 15 hours, followed by a full eight (8) hours of off-duty rest time.
              a) A driver may only drive for ten (10) of those 15 on-duty hours.
              b) Care should be taken to make sure District drivers are well rested so they can operate the bus safely.
              c) The schools will be responsible to provide for the expenses incurred to be in compliance with this regulation, to include a separate hotel room for each driver, and any mileage or travel expenses for additional relief drivers.
          5. Jordan School District vehicles are not authorized to operate between 1:00 A.M. and 4:00 A.M.
          6. When students are engaged in an activity where a change of clothing is required, schools should make arrangements for a changing room for students.  School buses shall not be used as a dressing room.
          7. No private vehicles may be used in overnight travel or school sponsored excursions.  Parents or legal guardians wishing to transport their own children, with the approval of the administration and/or the team coach/advisor, will not be under the jurisdiction of Jordan School District.
          8. Commercially rented buses or other modes of ground transportation may be used upon arrival at the destination.  Appropriate ground transportation insurance must be in place.  If the destination is over 150 miles one way, a commercial carrier, with a professional, licensed operator, must be utilized.
          9. Upon arrival at a destination, local ground transportation may be operated by an adult advisor/chaperone who is at least 21 years of age or older if the distance traveled is less than 150 miles one way, and the operator does not have any prior drug/alcohol related driving citations.  The vehicles used for this transportation should never exceed eight passenger capacity.  Fifteen passenger vans are strictly prohibited for any student travel.  Appropriate ground transportation insurance must be in place.
          10. Students are not allowed to drive when participating in overnight travel.
      2. A preliminary travel proposal outlining a desired overnight travel experience will be submitted to the Administrator of Schools prior to any discussion or meetings with parents and at least 45 days prior to the proposed trip.  The preliminary travel proposal for Administrator of Schools and Associate Superintendent,
        Business Administrator, or Superintendent approval shall include:

        1. The name of the group requesting permission to travel.
        2. The objectives of the trip, including valid and complete documentation of the educational outcomes.
        3. The proposed destination, mode of travel, and number of students involved.
        4. The number of school days missed.  (May not exceed two).
        5. The estimated total student cost of the trip including percentage of fund raising used to fund the trip per student. (Section II.A.9.)
        6. Specific and clearly defined reasons why the educational objectives cannot be met at another location closer to home.
        7. The principal's signature of approval.  (Cannot be a designee.)
      3. The final overnight travel request form shall be submitted to the appropriate Administrator of Schools and Associate Superintendent, Business Administrator, or Superintendent seven (7) days prior to departure. In addition to the information named in B. above, the request form shall also include complete documentation and summary of results of a required parent meeting as outlined in D below.
      4. A parent/guardian meeting must be held in conjunction with student travel requests.
        1. This meeting with parents will be held to discuss all costs and the itinerary associated with the proposed trip for the parents of potential student participants.  A parent survey may be utilized if a parent(s) is unable to attend the meeting.
        2. In this meeting parents will be informed, by a school administrator or the advisor in writing, of the proposed travel itinerary, anticipated expenditure per student, fund raising efforts, and the potential for non-refunds or expenditures when trips are cancelled.
          1. If 85 percent of the parents support the plan, a parent approval list will be submitted along with the application request.
          2. If the plan is not supported by 85 percent of the parents, all proposals for the trip will be abandoned.
            All necessary forms will be provided and completed at this meeting.
        3. A notarized statement granting the advisor permission to seek medical treatment for a student, in the event of an emergency, must be provided at the parent meeting or prior to the commencement of the trip.
      5. All overnight student travel participation is strictly optional.  Students who, for any reason, do not participate in activity travel shall not be penalized.  Nonparticipation shall not impact grades or the student's status in the class or organization.
      6. Advisors may not use an excessive amount of class/instructional time to plan and promote the trip.  The trip may only be advertised and promoted to Jordan School District students.
      7. Jordan District schools shall not sponsor activity travel for post-graduate students such as graduation trips, music tours, etc.
      8. Evidence of insurance coverage in addition to that provided by Utah State Risk Management shall be provided by the student organization from one of the following:
        1. The tour provider (vendor)
        2. A commercial group insurance carrier
        3. CHIPS insurance, sold to individual students through the school at reasonable cost
        4. Additional coverage from Utah State Risk Management
        5. In addition to the above insurance coverage, every traveling member will be required to purchase individual post-departure travel insurance through the District travel buyer. These costs shall be shared by the trip participants on an equal basis.
        6. A student shall show proof of family health insurance coverage.  This proof must be on file with the school advisor and provided to the school administration.

Published on
  • Effective: 7/11/1974
  • Revision: 3/29/2016
  1. Board Directive
    The Board recognizes that there are times when it may be beneficial to raise funds for specific projects and school activities.  The Board also recognizes its responsibility to protect students, parents, and community members of the District from undue pressures applied through these fundraising efforts.  The guidelines outlined in this policy are intended to provide schools with the ability to raise funds without unduly pressuring students, patrons, and/or community members to support or participate in fundraising activities.
    The Board provides funds for specific educational functions on an equitable basis; therefore, no school partnership or fundraising effort will be approved that would generate funds for the following categories:

    1. Textbooks and supplies (the purchase of)
    2. Transportation of students between school and home on a regular basis
    3. The purchase or construction of an additional classroom(s)
    4. The hiring of licensed, educational support professionals, or paraprofessional staff
      The Board delegates to the District Administration the responsibility of administering this policy.
  2. Administrative Policy
    1. The Administration shall approve fundraisers that meet the administrative policy provisions listed below:
      1. A needs assessment must be conducted before a fundraiser can be approved, in order to determine the amount of funds required and the methods that will be used to raise the funds.
      2. All local school fundraisers must be submitted in writing to the Administrator of Schools for review and prior approval.
      3. Fundraisers cannot involve door-to-door sales.
      4. Students must not be compelled to sell or purchase products or services and must be free to voluntarily participate without peer or group pressure.  Care must be taken in awarding bonuses or prizes to individuals or groups so that students do not feel pressured into competitive selling.
      5. Students are not to miss class to participate in fundraisers.
      6. Fundraisers must be reviewed by the School Community Council.
      7. Fundraisers must be consistent with the generally accepted moral and ethical standards and practices of the Jordan School District community.
      8. Charitable fundraising will not be endorsed or sponsored on a Districtwide basis. Materials that advertise charitable fundraising activities that are not sponsored by the local school may be placed in the school office or other locations to be determined by the school administration.
    2. Level Guidelines
      1. Elementary and Middle Schools may participate in a total of up to four fundraisers every year as outlined below:
        1. One major fundraiser that involves students in the sale of a product/service
        2. One fundraiser sponsored by the School Community Council and selected from the list of Jordan Education Foundations partnership organizations
        3. Two charitable fundraisers
      2. High Schools are not limited to a set number of fundraisers.
    3. Parent Donation Guidelines
      Parent donations to support a specific activity (e. g. field trips) in the school will be accepted and will not be considered a fundraiser if the following stipulations are met:

      1. Donations may be solicited but are entirely optional with regards to parent participation.
      2. Donations must not be a factor in determining if a student participates in the activity for which the donations are solicited.
      3. Donations must be solicited in writing and approved by the school administration.
      4. Donations must be accounted for and recorded through the school office.
    4. Business Partnerships Guidelines
      1. School-based business partnerships that generate revenue, products, or services for the school, based on voluntary participation of students, parents, and community members that do not involve students or the school in the sale of a product or service, are exempt from the level guidelines of this policy.
      2. All requests to form school-based business partnerships must be reviewed and approved by the School Community Council on an annual basis.
      3. Any approved school-based business partnership may request and receive the same promotional access to students and parents afforded to any other school-approved partnership.
    5. Jordan Education Foundation Guidelines
      1. Fundraiser Partnerships  (Foundation-Initiated)
        1. The Jordan Education Foundation develops partnerships with organizations for the purpose of raising funds for the schools and the Foundation.  A list of these organizations is disseminated to the schools on a regular basis.  School personnel are encouraged to consider these partnership organizations, among others, in determining the methods used to raise funds for the school or school organizations.  As noted earlier in this policy, all School Community Council fundraisers must be selected from the Jordan Education Foundation list of partnership fund-raisers.
        2. The Jordan Education Foundation Director shall consult with the Superintendent of Schools or a designee prior to disseminating fundraising information to the schools in the District.
        3. All Jordan Education Foundation partnership fundraisers are subject to the level guidelines of this policy.
      2. Advertising Partnerships (commercial and nonprofit)
        1. The Jordan Education Foundation and the Jordan School District may not distribute advertisements to students unless there is a direct financial benefit to the District from the sale of the advertised product or service.  All requests to distribute advertising to students must be reviewed and approved by the Jordan Education Foundation Director.  The Foundation Director will approve no more than two requests per month, using criteria that evaluates the reputation of the advertising entity and the potential for revenue to support Foundation activities, among others.  The local school administration is responsible to insure that any advertising to be distributed to students has been approved by the Jordan Education Foundation Director.
        2. Advertisements from all other commercial enterprises may be placed in the school office for interested students and parents with the approval of the school administration.

FUND RAISING REQUEST FORM

2/25/2020: Board of Education approved the term “Education Support Professionals” to replace “Classified” to describe personnel not licensed as educators.