Board Policy It is the desire of the Board of Education that each new building or other facility within the District is given a name that lends dignity and status to the school or facility. Therefore, the Board authorizes the administration to develop guidelines for administering the naming of new buildings, existing facilities, or parts of facilities.
Administration Policy The policy on naming new buildings will be administered as follows: Guidelines
The Board of Education reserves the right to name all new buildings that are constructed or purchased. This will be accomplished after community input and by submission of an appropriate name by members of the Board of Education. The name for any new facility must be approved by the Board of Education by a majority vote.
Anyone desiring to have a new building, existing facility, or part of a facility in Jordan School District named after an individual should first refer to District Policy A9—Named Gifts to Jordan School District. If unique circumstances exist that would compel the Board of Education to consider naming a District facility or a portion of a facility outside the scope of Policy A9, the guidelines listed below must be followed:
The process for the naming of any existing facility or portion of a facility must begin with the building principal or building administrator. Only the building principal or administrator can make recommendations to the District relative to these issues.
The Board will consider petitions or recommendations for the naming of a facility or portion of a facility providing ample time is given to the Board for a response. Requests from the principal or administrator must provide evidence of significant community input and should be submitted to the Board of Education. Significant community input means that at least 50 percent of the patrons of the school have expressed support, in writing, through letters, ballots, or petitions. Documentation outlining the justifications as to why the board should consider naming a facility in honor of an individual must be submitted a minimum of two months in advance of the naming of the facility.
The person for whom the facility is named must be someone who has made a significant contribution to the educational system or community for a minimum of at least ten (10) years and if involved with the school or District as a full-time or part-time employee, paraprofessional or volunteer, the individual under consideration must be retired for at least five years. Individuals not in these categories must be deceased for at least one year before consideration will be given to naming a school facility in his/her memory.
No dedicatory ceremonies for any facility are to take place until written approval has been received from the Board of Education.
If the school administration or community desires to establish a process for placing memorial displays in a school, a committee representing the administration, faculty and community must be formed to select any names to be considered. Location of plaques of this nature must be approved by both the Administrator of Auxiliary Services and the appropriate Administrator of Schools.
No District funds are to be allocated for the purchase of memorial plaques or similar recognitions. Installation of any kind of memorabilia must be accomplished either by or under the direction of Jordan School District.
All schools must follow established procurement practices, building codes, etc.
Board Directive It is the policy of the Board to comply with all laws and regulations governing the use of school property, facilities and equipment. Responsibility is delegated to the District Administration to develop policies and procedures that (1) prohibit private use of school property, facilities, and equipment for personal gain; and (2) restrict schools from competing with private enterprise except for the purpose of providing students with practical training in applied technology courses.
Administrative Policy The following administrative policy provisions shall govern the use of school and District properties, facilities and equipment:
School property and facilities shall not be made available for use by individuals or organizations outside the school system except as specified under Policy DA151—Use of Public School Buildings and Grounds as Civic Centers, which governs non-school use of all District facilities. All use of District property and facilities for other than school purposes must be conducted through the approved rental process, in accordance with District policy and the Facility Rental Guidelines.
School and District equipment, including computers, copiers, fax machines, and other technical equipment, shall be operated only by authorized personnel for education-related purposes.
Copy machines may not be used for any volume work that is not school or District related. Employees may use District copy machines to make a maximum of five (5) copies for non-school use provided the copies are made outside of contract hours and paid for at the standard commercial rate.
Employees shall not produce personal materials using school or District equipment without express authorization from the principal or immediate supervisor.
All authorized personal use of equipment by employees shall take place outside of regular contract hours.
Employees shall pay for any materials used at standard commercial rates.
Equipment and materials may not be used for personal gain.
School and District equipment shall not be removed from the site where
it is inventoried unless the item was specifically purchased for use at multiple off-campus locations; i.e., portable computers.
Use of items purchased for use in multiple off-campus locations shall be monitored by the building administrator following strict "check-out/check-in" procedures. These items shall only be used for District/school education-related purposes.
Any transfer or loan of equipment among schools shall be authorized in advance by the Area Administrator of Schools, monitored on school inventories, and fixed asset transfer procedures followed.
Circulation of films, videotapes, DVDs and other instructional support materials housed in the District Instructional Media Center shall be limited to Jordan District schools and other qualifying educational organizations.
Equipment in the District Instructional Support Center shall be used solely for the production of school and District instructional support materials.
Board Directive Recognizing the need to maintain security at all school buildings, the Board authorizes the Administration to establish a procedure for the proper use of inside/outside master keys, and building access codes. Adherence to this policy shall be required as a protective measure for both employees and the public.
Administrative Policy Principals have the responsibility for building security and the issuing of keys/codes subject to the following administrative policy provisions:
Only the principal and head custodian are authorized to have inside/outside master keys. All others will have access based on their card access authorization.
Access will be determined by authorization given by the principal on the access/ID cards.
Appropriate security codes shall be assigned for each administrator, head administrative assistant, Nutrition Services manager, full-time custodian(s), and night custodian.
Any exceptions to A.2. must be approved, in writing, by the appropriate Administrator of Schools using the Security Code Exception Form.
No outside master keys, access keys, or security codes shall be issued to or used by any individual other than those specified in item A. above.
Any access after hours requires prior arrangements with the principal. After hours is defined as that time when the custodian is not scheduled to be in the building. This applies to all alarmed buildings including portable classrooms. The appropriate "Building Access Permit" form must be completed. The principal or designee shall inform Alarm Response of all persons authorized to be in the building after hours. Alarm codes are not to be given to unauthorized employees.
All employees are to be out of the school by 8:00 p.m., and on weekends and holidays unless prior arrangements are made with the principal and Alarm Response.
Entry into the school before or after regular hours requires a clearance call to Alarm Response, (801)567-8865.
Students are not to be issued security codes, ID/Access cards or allowed in a building without adult employee supervision.
No security codes or ID/Access cards are to be issued to any member of the community, or a club or organization.
Alarm Response shall be notified immediately of any lost keys or access cards, or if an unauthorized individual has obtained an access code.
Employees who copy a key or disregard or fail to follow this policy shall be subject to disciplinary action or termination.
Board Directive The Board, in consultation with various political subdivisions, recognizes the need to maintain control of parking and driving on school property. It is the intent of the Board that every effort be taken to ensure the safety and welfare of students, staff, and others who park or drive on school property. The Administration is authorized to establish a policy for staff responsibility for parking, traffic and signs on school grounds.
Administrative Policy The local school administration shall be responsible to handle, or initiate action to handle, any situation that may arise from the operation or parking of vehicles on school property. The following administrative policy provisions have been adopted for the control of traffic and parking on school property:
The Administration delegates its authority and responsibility to each local school in the school district to adopt and enforce rules and ordinances for the control of vehicular traffic on school property pursuant to Utah Code Ann. §53A-3-504 and §53A-3-402 (10) (14).
The applicable District, state, county, or municipal traffic and parking regulations shall be enforced upon school and District property.
Maximum speed on school and District premises is ten (10) miles per hour.
Vehicular traffic is limited to entering, exiting, and parking. No cruising or loitering will be permitted.
All vehicles are restricted to designated roadways. Motorized vehicles shall not be driven on lawns, paths or other prohibited areas.
No parking shall be allowed in the areas where the curb is painted red, designated "NO PARKING," or where such parking would obstruct regular vehicular traffic.
Students, staff and faculty shall not park in areas designated "FOR VISITORS" or "RESERVED."
The following rules and regulations relate to the registration, parking and control of vehicles by high school students.
All District traffic and parking regulations and individual school regulations (if any) will be distributed to every student and faculty member at or before the beginning of each school year.
Students must register with the school all motor vehicles which will be driven or parked on school property. A registration decal must bedisplayed on the vehicle as follows:
Cars - left side of rear window
Trucks, rough terrain vehicles (jeeps, etc.) - upper center ofwindshield
Motor bikes and cycles - rear frame or rear fender
Prior to vehicle registration at the local high school and issuance of the decal, the student must possess the following:
A valid Utah Driver's license
A parent or guardian's written permission for the student to bring a vehicle to school
A signed statement by the parent and student that they understand when any car is on school property, the car may be searched, if the school authorities have reasonable cause to suspect that materials that are in violation of the state, county, municipal, or school code are stored therein and they further understand that any materials found may be seized and used as evidence in school disciplinary hearings
Proof of insurance filed in the school office.
Students are to park in the designated student parking areas and within parking spaces as directed by painted lines and signs.
Faculty and staff parking shall be designated and students are not topark in these areas.
All regulatory signs utilized on District or school property shall be placed in conspicuous and appropriate areas of the grounds. All regulatory signs must be approved by the Administrator of Auxiliary Services or designee prior to posting.
These rules and regulations shall be enforced by local school administrators and area law enforcement agencies. Enforcements may include, but shall not be limited to citations, towing away at owner's expense, and/or revocation of the privileges to park and drive on school property.
The Board and/or Administration assumes no responsibility for damage to cars, lost articles, damage to property or injury to persons by the automobile or its driver while on District property.
It is the policy of the Board to operate each facility owned or utilized by the school district in a manner which will reasonably assure the safety of individuals participating in school district functions and activities and in a manner to avoid disruption of all school district activities and functions. The Board maintains the right to close any school activity or facility or school bus to persons and organizations not specifically authorized by the Board or by local school administrators under authority delegated by the Board.
The local school administrator shall be responsible to handle any situation that may arise because of a trespasser or any acts therefrom. The following procedures and guidelines will be used in administering this policy. Guidelines
The administrator is to have an understandable knowledge of the legal basis of this policy so that he/she may properly interpret and enforce them.
The administrator shall inform his/her staff and students of the legal basis of this policy.
The administrator shall post in a conspicuous place in his/her building, rules and regulations pertaining to all visitors. This may be an abridgment of the Salt Lake County Ordinance and/or the State of Utah Criminal Code.
The administrator shall have the right to utilize every effort in the protection of personnel and property. He/she may, as he/she deems necessary, secure assistance from an appropriate law enforcement agency.
In accordance with federal statutes and local ordinances, school administrators are vested with authority to limit or control access to any school facility or activity. This includes the authority of the local school administrator to take reasonable steps to prohibit the transport of contraband onto the school facility or to a school activity and to restrict or prohibit access by persons who are not specifically authorized or required by law to be present in school facilities, at school activities, and on school buses.
The local school administrator retains the discretionary authority to restrict access of school visitors to only those portions of the school reasonably associated with the purpose of the visit. Permitted access to a portion of the school does not grant access to all areas in the school.
Parents, guardians, relatives and acquaintances are invited and encouraged to enter schools to participate in specific activities, meetings and appointments with teachers and administrators. Parents and guardians do not have the right to attend school with their children or access school premises, including school buses, without specific authorization by school administration. Such authorization may be withdrawn without prior notice anda parent or guardian’s continued presence after authorization has been withdrawn will be considered school trespass.
In accordance with the Individuals with Disabilities Education Act (IDEA) as amended in 2004, parents of students with disabilities are entitled to the same access as general education parents (see H above) as well as the opportunity to participate in meetings with respect to the identification, evaluation, and educational placement of the child and the provision of a free and appropriate public education (20 USC §1415(b)(1); 34 CFR §300.501(a)). Beyond this parental participation, parents of students with disabilities have no entitlement to access school premises.
Board Directive In accordance with Utah State Code Sections 53A-3-413, the Board authorizes, on condition, the use of school buildings and grounds as civic centers, for other than school purposes. The Board recognizes that these civic centers shall be established and maintained as limited public forums to District residents for supervised recreational activities and meetings. It is further understood that use of property for civic center purposes may not interfere with a school function or purpose. Under Utah State Code 53A-3-414, the Board directs the Administration to manage, direct, and control the use of school buildings and grounds when used as civic centers.
The Administration shall charge a reasonable fee for the use of school facilities as civic centers so the District incurs no expense for that use. The Administration shall also ensure that school administrators are trained and properly implement District policy according to Utah Code.
The Administration shall establish the Facility Rental Guidelines, a fee schedule, and personnel necessary to manage the rental and use of school buildings and grounds for other than school purposes. The Board will review and approve the Facility Rental Guidelines and fee schedule as needed. The Administrator of Auxiliary Services shall administer the rules and guidelines and see that all schools follow established policy and procedures.
All Jordan School District employees are directed to support and follow this policy, the Facility Rental Guidelines and Utah Code related to use of school buildings and grounds for other than school purposes. Any employee found in violation of this policy may be disciplined up to and including termination, in accordance to District Policies DP316 NEG, DP316A and DP316B—Orderly Termination Procedures.
Board Directive It is the desire of the Board of Education that each new building constructed reflect those features and designs most appropriate to desirable and current teaching processes and efficient service areas in that school. The District Administration shall be responsible for the detailed formulation of the educational criteria for a particular building.
Administrative Policy The District Administration shall carry out this responsibility in accordance with the following administrative policy provisions:
The Planning and Student Services Department shall provide information relative to the proposed enrollment of the school.
An ad hoc committee of District personnel shall be chosen by the Administration to recommend various features to be included in the general plan of each building. This committee shall consider the educational criteria for new buildings as developed by the various divisions.
Typical areas to be considered, appropriate to the grade level, are as follows:
Administration and Lounge Area
General Classroom Area
Family and Consumer Science (FACS) Area
Cafeteria and Kitchen
Restrooms and other service facilities
The administration and Director of Facility Services shall inform the architectural firm, chosen for a particular project, of the proposed budget for construction of the unit.
Each of these areas mentioned shall be studied from the standpoint of its location in the building.
The architects shall be given this criteria for consideration in preparingthe schematic drawings of the buildings.
The schematic drawings shall then bestudied and refined by the Board, the administration, and the architects.
The Director of NewConstruction and
the personnel involved in the criteria preparationshall make
periodic checks to see that the specific criteria are beingfollowed.
Kindergarten through sixth grade
Outdoor areas to be provided
Blacktopped play area
Grassed play area
Protected play area for kindergarten with play pit and play structure
Faculty and public parking areas
Landscape and lawn areas
Adequate and separate drop-off areas for buses and parents
Minimum of 120 parking stalls
Supply room, including work space
Principal's office and Assistant Principal's office
Counseling rooms (two) with reception space
Restrooms for men and for women
Faculty lounge with kitchenette
Health room with rest room
Book and supply room
Teacher's workroom (to serve as a faculty planning facility)
Media preparation room,including kiln room
Audio-visual equipment storage
Listening room (individual or group utilization for recorded
Viewing room for teachers previewing visual materials or
for individual student viewing
Instructional Media Center office and work area
Library reading room large enough to accommodate approximately 10% of enrollment and to provide adequate shelving for number of books required
Two conference areas for small groups and individual carrels as needed
Rapid developments and continuous changes in educational specifications regarding use and relationship of the instructional media center to teaching methods indicate that flexibility in this area is necessary and should be anticipated in the basic design. The Instructional Media Center should be carpeted throughout except in the book and supply room and in the media preparation room.
Classrooms - 31 teaching stations
Each module shall contain three teaching stations of approximately 900 square feet each, a common crafts area, workroom, restrooms, and cloak spaces
Floor covering of hard surface material for crafts area; other floor surfaces to be carpeted
Two or three classrooms to contain approximately 1,350 square feet each
Crafts area accessible to each of the classrooms
Restrooms and coat hanging space
Floor covering of hard surface material for crafts area; other floor surfaces to be carpeted
Remedial Reading Room
Area to contain approximately 240 square feet
Location near administrative offices
Floor surface carpeted
Area to contain about 3,200 square feet
Ceiling height of 20 feet approximately
Equipment: portable stage, chair, and equipment storage space; This room is to be used for indoor play, assemblies, and group instruction. It can be used in conjunction with cafeteria, and should provide anchoring devices for gym apparatus.
Area to contain approximately 3,200 square feet
Ceiling height of 20 feet approximately
Dining tables in wall, or portable tables
Storage room for tables
Area for cooking and preparation of food
Vegetable storage room
Dry storage room
Locker and rest room
Can wash room
Receiving area, with dock
Custodial and Service Areas
Janitor's storage and workrooms
Space for storage of outdoor equipment
Space for accommodation and storage of mechanical equipment
Rest room facilities according to the International Plumbing Code (IPC)
Grades seven, eight, and nine
Outdoor areas to be provided
Faculty and public parking
Bus loading and accesses
(b) Reception space
(c) Record vault
Assistant Principal's Office
Four counseling rooms
Conference and testing room
Student activities office and workroom
Faculty room and work space - These
rooms may be located in conjunction with teaching areas and teachers' offices.
Adequate number of seats (approximately one-half of the student body minimum)
(a) Open type stage - no fly loft
(b) Offstage work area
(c) Offstage storage area
(d) Boys' and girls' dressing areas
Ticket booth and cloak room
Aisles to be carpeted
Light switches at corridor entrances
to provide light from auditorium entrance to switch panel
Provisions for multi-use of auditorium
Cafeteria and Kitchen
Area to accommodate 600 students
Floor finished with terrazzo or similar
(a) Cooking and preparation areas
(b) Ventilated storage room
(d) Dressing and rest room
Dining area suitable for multi-uses
such as student activities, lecture, and study, etc.
Loading dock for kitchen supplies
Instructional Materials Center
Library reading room large enough to
accommodate 10% of enrollment
Adequate shelving space for books
Office and workroom
Individual study spaces
Individual and group use of media equipment
Small classroom divisible into two conference rooms for librarian and teachers to be used in connection with teaching class groups. This area can also be used for listening and viewing.
Storage spaces for books, audio-visual
equipment, and self-instructional materials
Instructional Media Center location
(a) Convenient to study centers and away from noise
(b) Accessible to public for evening and summer use with possible outside entrance
(c) Expandable in space and facilities to meet growing needs.
Custodial and Service Areas
(a) Work space with a bench and office
(b) Locker room and rest room
(c) Outside entrance
(a) Storage area
Equipment storage areas
(a) Outside equipment (in outside shed)
(b) Inside equipment
Student lockers in corridors or locker
Rest room facilities according to the International Plumbing Code (IPC).
Drinking Fountains per the International Plumbing Code (IPC).
Folding bleachers. Seating to accommodate
Main playing court (50' x 80') regulation
junior high school size
Folding wall or mechanical divider
to provide boys' and girls' area
Boys' and girls' sections of not less
than 45' x 65' clear floor area
Boys' and girls' areas provided with
(a) Locker rooms and locks
(b) Restrooms for locker rooms
(c) Shower rooms
(d) Equipment rooms
(f) Corrective exercise room in an open alcove off of main gym area; ceiling height to accommodate trampolines, etc.
Twelve backstops around perimeter
Exposed structure and duct work permissible
Roof deck finished to provide acoustical absorption
Dressing rooms with easy access to playing fields
Convenient access for public spectators
and controlled circulation in halls
(a) Two practice rooms
(b) Storage room for gowns and other equipment
(a) Six practice rooms visible to instructor
(b) Facilities for instrument storage
(c) Facilities for uniform storage
(d) Instructor's office
(e) Facilities for sound and recording near instructor station (both studios)
(a) Adequate whiteboard and tackboard space
(b) Music storage racks
(c) Acoustical Provisions
(i.) Acoustically correct walls and ceilings
(ii.) Music rooms soundproofed to reduce noise transmission
(iii.) Individual duct work systems to eliminate noise transmission
(d) Tiered risers and treads
(e) Protective wainscot, 48 inches in height in practice rooms
(f) Recording microphones which lower from the ceiling
(g) Music rooms equipped to provide for lecture, testing, and use of audio-visual equipment
Two classroom areas with common storage facilities
(a) Storage rooms for project and supplies
(b) Kiln area
(c) Pottery and lapidary area
Graphics Art Room
(a) Maximum area of tackboard display space
(b) Paper storage cabinets to fit standard size sheets
(c) Tote trays for each student
(d) Provisions for darkening rooms
(e) Clocks in rooms to ensure students of adequate clean-up time at the end of each period
(f) Wash-up sinks large enough to accommodate 4-6 students at a time(g) Sink cabinets of water-resistant finish
(h) Water faucets with stationary spouts
(i) Display cases and hanging space in corridor for projects
Family and Consumer Science (FACS)
Clothing laboratory with space and equipment to accommodate class of 32 students
Foods laboratory with space and equipment to accommodate class of 32 in groups of 4
Home living center with lecture room (demonstration make-up area)
Two classrooms with space and equipment to accommodate 45 students each
(a) Flush electrical floor outlets for power and data for computers.
(b) Provisions for darkening room to permit use of visual aids
General areas for seventh, eighth, and ninth grades with facilities for:
(a) Computer technology room
(b) Applied technology room
(c) Prototype lab
(d) Business lab
Each shop area provided with the following auxiliary areas
(b) Classroom (darkening for visual aid)
Six general science rooms/two per grade with approximately 1,400 square feet of floor space, lecture space in same area as lab space
Supply room adjacent to classroom
(a) Instructors' demonstration table in each room
(b) Provisions for room darkening to permit use of visual aids
(c) Location of equipment to gain advantage of natural light
(d) Lighted display case for science department
(e) Provision in planning for large and small group lectures and demonstrations, and individual project areas.
General Classrooms (for language arts, mathematics, social studies, etc.)
The school shall be designed to facilitate both team and single teacher instruction in the following areas:
(a) Ten language arts with 900 square feet of floor space each
(b) Ten social sciences with 900 square feet of floor space each
Mathematics with seven rooms with 900 square feet of floor space each
General classroom in other departments
(a) Instructional materials center
(b) Science rooms
(c) Subject area classrooms not named in the fore-going specifications
(a) Teachers' offices located adjacent to areas of instruction
(b) Storage, supply and faculty lounge facilities situated to facilitate staff preparation and planning
(c) Academic areas located near and easily accessible to the Instructional Media Center
General notes for typical classrooms
(a) Adequate provision for book shelving and storage space
(b) Adequate whiteboard and tack board space commensurate with the function of each room
(c) Provisions for darkening all rooms to permit use of visual aids
The following are general notes previously suggested or recommended by principals and staff of middle schools in the District:
(a) Classroom intercom equipment located to prevent tampering by students
(b) At least 15 shower heads installed in each gym shower room
(c) Centralized keyed light switches for halls and restrooms
(d) Tack board placed by teacher's mail boxes
(e) Electrical outlets for sound and scoreboard in gym installed in wall behind bleachers and not in floor
(f) Clocks provided in all classrooms and corridors
(g) Record vault construction consisting of reinforced block walls with concrete ceiling and "B" label wood door
(h) Second floor rooms containing water and sink facilities designed to anticipate possible overflow and flooding of floors and to prevent water damage to areas below
Specifications are generally the same as those for the middle school except for the following provisions:
English – 11
Special Education – 2
Speech Arts – 2
Foreign Language – 2
Social Studies – 8
Mathematics – 7
Sciences – 6 (1 chemistry, 1 physics, and 4 biology)
Board Directive Acknowledging that physical facilities do affect the learning environment, the Board is interested in the procurement of classroom furniture and equipment that will enable administrators and teachers to conduct effective instructional programs. In so doing, the Board charges the Administration with the following responsibilities:
Working within established budget limits
Striving for economy
Obtaining a balance between quantity and quality
Achieving efficiency and effectiveness in the process of equipping schools.
Administrative Policy The responsibility for preparing standard lists, developing specifications, arranging displays, and recommending for purchase the classroom furniture and instructional equipment for new schools is delegated to the Purchasing Department.
The Purchasing Department shall:
Prepare and maintain standard lists of equipment which will reflect adequate school planning and curriculum requirements.
Prepare and follow procedures that will allow opportunities for equipment firms to display and to discuss furniture and equipment.
Work to retain a reasonable balance of furniture and equipment in all schools, ensuring all students have similar educational opportunities.
Submit recommended lists of furniture and equipment to the Area Administrators of Schools for approval.
The success of instructional programs is dependent upon many factors and conditions among the most important of which are the following:
A variety of teaching approaches
A balanced curriculum
Quality teaching supplies
Adequate facilities and equipment
Proper classroom furniture, technology, and instructional aids, and equipment
To provide the proper and necessary classroom and instructional equipment for new schools, administrators, instructional staff members, and teachers should collaborate with members of the Information Services, Custodial and Purchasing Departments. In a team effort, members of the District Administration and local school administrators have the primary responsibility to identify materials needed in schools, and members of the Purchasing Department have the primary responsibility to procure the designated furniture and equipment items.
As an administrative team, leaders of District Administration, local school administration, Business Services and the Purchasing Department shall:
Work within established budget limits
Strive for economy
Obtain a balance between quantity and quality
Achieve efficiency and effectiveness in the process of equipping schools.
Classroom furniture shall include the standard furniture pieces which are common to all schools. These include the basic classroom tables, chairs, teacher desks, computers, audio-visual equipment, auditorium seats, and floor covering.
The Area Administrators of Schools,department administrators, and school principals shall prepare and maintain lists of standard classroom furniture.
The Administrator of Auxiliary Services, working with the Directors of Facility Services, Custodial and Energy Services, and Information Systems shall conduct periodic technical evaluations of classroom furniture used in the various schools and make recommendations for changes in the standard lists.
The Purchasing Department shall:
Notify business firms of furniture bids and arrange necessary exhibits.
Work with the school principal, Directors of Facility Services, Custodial and Energy Services, Information System s, and the Area Administrators of Schools in examining exhibit pieces and preparing recommendations for purchase.
The Purchasing Department shall prepare specific recommendations reflecting the choices agreed upon by collaborating with teachers, instructional staff members, principals, and department directors for furniture and equipment required of all newly constructed schools, and submit these recommendations to the Area Administrators of Schools for approval.
The Purchasing Department, in collaboration with department administrators, shall prepare and maintain lists of instructional equipment to be used in all new schools.
The instructional staff members (directors, consultants, and coordinators) and the Purchasing Department shall work with sales representatives in reviewing materials and obtaining information regarding cost and supporting data.
The school principals, working with the instructional staff members, shall submit requisitions to the Area Administrators of Schools for desired equipment items.
The Area Administrators of Schools shall review and approve the requisitions and submit the recommendations to the Purchasing Department for processing.
Bids and Price Quotations on Classroom Furniture and Instructional Equipment
When appropriate, state cooperative contracts may be used to procure classroom furniture and instructional equipment. If pricing, terms, or timelines of delivery offered under a state cooperative contract are found not to be in the best interest of the District, then requests for proposal, bids or quotations will be solicited by the Purchasing Department.
All solicitations for classroom furniture and instructional equipment shall be made by the Purchasing Department. Results and analysis from the solicitation shall be furnished to those responsible for making decisions on furniture or recommendations for choices of specific classroom furniture.
Procurement of instructional equipment shall comply with the following procedure:
The Purchasing Department shall solicit price quotations or bids on various types of equipment for school use. This information shall be made available to those responsible for making specific choices of equipment.
Where there is no difference in the quality or service of specific items, the Purchasing Department shall be responsible to see that the lowest bid or quotation is accepted.
Where price quotations on similar pieces of equipment are different, local school administrators shall be consulted in making choices of specific items.