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Category: Planning & Student Services (AS51 – AS99)

Published on
  • Effective: 9/30/1969
  • Revision: 2/25/2014
  1. Board Directive
    The Board accepts, as a basic responsibility, protecting the health of school children and providing a program of health education that promotes good health habits and concepts through health and nursing services.  The Board delegates the responsibility for policy regarding health and nursing services to the Administration.
  2. Administrative Policy
    The Administration shall develop and organize a program that will provide nursing services to students with identified healthcare needs under the following administrative policy provisions:

    1. Services to Regular Schools
      1. The District nurse, under the direction of Educational Support Services shall:
        1. Provide resource/support to teachers responsible for children with acute and chronic health conditions.
          1. The District nurse may develop an individual healthcare plan.
          2. Provide training and support for administration of medication in the school setting (see policy AS85 Medication in the School Setting).
        2. Respond to local school health related emergencies.
        3. Vision screening shall be administered under the direction of the District nurse.
        4. Provide inservice to educators/volunteers in the following health related areas:
          1. Dental hygiene
          2. Personal hygiene
          3. Nutrition
          4. Maturation
          5. Kindergarten orientation
        5. Coordinate communicable disease control by:
          1. Supporting local and state health department for identification of contacts and source cases.
          2. Providing instruction for treatment.
          3. Making referrals to appropriate health care providers.
          4. Making recommendation for student exclusion.
          5. Participating in appropriate, necessary follow-up activities.
      2. Designated school personnel will be responsible for  maintaining immunization compliance and records of the student body.   District nurses provide training and advisement on maintaining compliance and completing state reports.
      3. A designated staff member of the local school will order and maintain necessary first-aid supplies.
      4. Under the direction of the school administration, trained middle school personnel are responsible for providing examinations for abnormal spinal curvature each year for students in the seventh and eighth grades, including all children with disabilities in the same age group.  A District nurse will be available to provide training, complete follow-up exams, and referrals.
    2. Services to Kauri Sue Hamilton School
      1. The nurse(s) will provide the following nursing services:
        1. Provide primary nursing care.
        2. Plan and update health care plans.
        3. Receive, administer and record daily medications at Kauri Sue Hamilton School.
        4. Take vital signs and maintain weight records.
        5. Train school staff twice yearly to administer g-tube feedings and maintain feeding records.
        6. Train school staff to monitor seizure activity and maintain seizure log.
        7. Train appropriate school staff and transportation staff on the use of Vagal Nerve Stimulator
        8. Train school staff and transportation staff on anaphylaxis reactions and the use of the Epi-pen.
        9. Assess maladaptive responses to health problems.
        10. Conduct physical assessment of high risk or referred students.
        11. Provide health counseling and instruction to students and staff.
        12. Maintain immunization records.
        13. Conduct scoliosis and vision screening according to state guidelines.
        14. Effectively communicate healthcare needs with families, guardians, school and District staff, healthcare providers and others as indicated for school healthcare plans and emergency care.
        15. Make referrals to appropriate healthcare providers.

Published on
  • Effective: 9/9/1969
  • Revision: 2/25/2014
  1. Board Directive
    The Board delegates to the Administration responsibility for devising and implementing an adequate system for registration, enrollment, and student accounting.
  2. Administrative Policy
    The Department of Planning and Student Services shall organize and maintain a system of student accounting including a monthly verification of membership.

    1. Students shall be registered at their boundary school.  Each student's address shall be checked at the school to verify that the student's primary residence is within the school's boundary.  For purposes of determining the place of residence of a student, "residence" means the primary and permanent residence of the student’s parent(s)/legal guardian(s) even though the student or family temporarily resides elsewhere.  Temporary, vacation, and secondary rented homes, apartments or other dwellings shall not be considered for purposes of student residency.
    2. A special placement/registration permit is required by the Department of Planning and Student Services for students in the following categories:
      1. Students seeking reentry after having been excluded from school.  (Placement by the Appeals Committee is required.)
      2. Students who are non-immigrant, foreign exchange students.
      3. Non-resident students not living with at least one natural parent or with a legal guardian.
    3. Students wishing to transfer from their Jordan District boundary school should do so in accordance with District policy AS93—Open Enrollment/School Choice.  Students transferring from one school to another must meet the requirements of the Utah High School Activities Association with regard to eligibility for participation in athletics and activities at the receiving school.
    4. Within 14 days after enrolling a transfer student, and simultaneous with enrolling a military student, a school shall request a certified copy of his/her record directly from the student’s previous school.
    5. Any school requested to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of a request for a military child’s records; however, if the record has been flagged as a “Missing Child,” the record may not be forwarded and the requested school shall notify the local police department of the request.
    6. Permanent records shall be initiated by the school for all children entering the District according to the criteria set forth in the Planning and Student Services manual.
      1. Permanent records should only be transferred to the receiving school after a written request is received from that school.  A parental release is not required when transferring student records from one school to another.
        1. Maintain a record of the date the transfer request was received and the date and school where the record was sent.
        2. Transfer the original records for students in grades K through 8.
          1. Discard duplicate and non-essential materials from the file, making sure test scores, report cards, health records and pertinent information about the student remains.
          2. Complete the exit date, membership and all folder information on the file before sending to the receiving school.
        3. Transfer a certified copy of records for students in grades 9 through 12 to requesting schools outside of Jordan School District.
          1. The original records shall then be archived at the high school the student last attended.
          2. Original records for ninth grade students shall be transferred at the end of the year to the feeder system high school to be archived.
          3. Certified copies shall contain an official school seal, are stamped “Official”, and contain a cover letter or other means to certify the school records are official copies.
        4. Transfer the original records for students in grades 9 through 12 to requesting Jordan School District schools.
          1. The original records shall then be archived at the high school the student last attended.
          2. Original records for ninth grade students shall be transferred at the end of the year to the feeder system high school to be archived.
      2. The permanent records of students in grades K-8 who leave the District shall remain in the school until requested by the receiving school.
    7. Each school shall have a hard copy containing demographic information and class schedule for each student, including all new students, that is readily accessible in case of a power failure or other emergency situation.
    8. Teachers shall make daily attendance checks for the purpose of verifying average daily membership for allocation of minimum school funds and other relevant purposes including awarding grades and credits.
      1. The absentee report and check-in/check-out sheets or forms shall be properly recorded, and will become the daily attendance report.
      2. All enrollment and attendance shall be recorded through the District student accounting system.

Published on
  • Effective: 8/27/1969
  • Revision: 4/27/2021
  1. Board Directive
    The Board recognizes that special consideration may need to be given to some students for grade placement.   The Board authorizes the Administration to implement policy regarding student retention and acceleration.
  2. Administrative Policy
    The Administration recognizes that schools should offer students opportunities for acquiring skills, and for cognitive, academic, social and emotional development.  Ideally, the needs of an individual student can be met by differentiated instruction while he/she remains with his/her own age peer group.  In extreme cases, student retention or acceleration may be considered.
    Decisions regarding student retention or acceleration should be made only after all the needs and abilities of the student have been assessed, reviewed by an evaluation team and have been determined to meet the retention or acceleration guidelines found in the Planning and Enrollment Procedures Manual.

    1. The membership of the evaluation team will include the parent or legal guardian and any teachers or staff members with relevant and appropriate information about the student’s performance. The student may participate at the discretion of the parent/guardian and school administrator. The school administrator leads the team and makes the final decision based on its recommendation.
    2. The school administrator shall reasonably accommodate requests for retention of students in kindergarten through grade 8 as required by Utah Code 53G-6-803-2. Requests for retention of students in grades 9-12 may be approved by the school administrator in extreme cases when warranted by the situation and assessment data and recommended by the evaluation team.
    3. A reasonable acceleration or retention completed by another LEA and reflected on the student’s official transcript or record will be honored by the District upon the enrollment of the student. Students new to the District or to a District school must typically enroll in the age-appropriate grade long enough for the evaluation team to assemble relevant data regarding the acceleration or retention.
    4. The decision of retention or acceleration may be reviewed by the team at any time during the student’s educational experience, but a retention or acceleration may only occur once per academic year.
    5. The parent(s)/legal guardian(s) may request a review of their student’s acceleration or retention from Planning & Enrollment in the Student Services Department if they feel that relevant information was not considered or that established processes were not followed. In the event of irregularities, Planning & Enrollment will present any findings to the school administrator, who retains the responsibility for the final decision on an acceleration or retention.

Published on
  • Effective: 8/27/1969
  • Revision: 5/22/2012
  • Reviewed: 12/10/2013
  1. Board Directive
    The Board has the power to establish, locate, and maintain kindergarten, elementary, secondary and vocational schools in accordance with Utah Codes §53G-6-302 and 53G-4-402.  The Board shall require evidence of student eligibility to attend the public schools of Jordan District and directs the Administration to establish policy for student eligibility.
  2. Administrative Policy
    1. Residential Eligibility
      All children and youth who have a verifiable residence in the District, and who are otherwise qualified, shall be entitled to attend the public schools, kindergarten through twelfth grade (K-12).
    2. Age of Entrance into Kindergarten
      Children seeking to enter school must be at least five years of age before September 2nd of the year in which admission is sought – Utah Code §53G-4-402.  The only exception will be a military child, as defined in Utah Code 53E-3-903, who does not meet the deadline if the student has previously attended kindergarten or a higher grade as a resident in another state.
    3. Age of Entrance into First Grade
      1. Kindergarten attendance is not mandatory, but school attendance at age six (6) is mandatory unless the child is excused according to Utah State Code §53G-6-204.  A child may be placed in the first grade even though the child did not meet the entry day for kindergarten the previous year if a full year of kindergarten was completed in another state or private school provided there is convincing evidence that the child has the skills necessary to succeed in first grade.  (As per letter from the State Office of Education, July 28, 2006.)
      2. Once a child is enrolled in school in the appropriate grade, the local school educational team comprised of a school administrator, parent(s)/legal guardian(s), teacher(s), and guidance personnel may make changes in the placement of a child based upon a professional determination that such a change is in the best interest of the child.  (See Policy AS64—Student Retention and Acceleration).
    4. Birth Certificate
      1. An original birth certificate issued by the Bureau of Vital Statistics shall be required of all children at the time of their entrance into kindergarten.  Exceptions, if any, must be approved by the  administrator of Planning and Student Services Department.
      2. A certified birth certificate may be required of first (1st) grade registrants at the discretion of the school principal.  A certified birth certificate may also be required in special cases brought up for review.
      3. Upon enrollment of a student for the first time in a particular school, that school shall notify in writing the person enrolling the student that within 30 days he/she must provide either a certified copy of the student's birth certificate, or other reliable proof of the student's identity and age, together with an affidavit explaining the inability to produce a copy of the certified birth certificate.  In all cases, if a person enrolling a student indicates a birth certificate from the Bureau of Vital Statistics cannot be obtained for whatever reason, the school shall refer that person to the Planning and Student Services Department prior to enrollment.
      4. Upon failure of a person enrolling a student to comply with the above, the school shall notify that person in writing that unless he/she complies within 10 days, the case shall be referred to the local law enforcement authority for investigation. If compliance is not obtained within that 10-day period, the school shall refer the case to the local law enforcement agency. The school shall immediately report to the local law enforcement authority any affidavit received which appears inaccurate or suspicious—Utah Code §53G-6-603.
    5. Health Examination
      1. Physical and dental examinations made prior to kindergarten registration shall be recommended for all children entering Jordan District schools.
      2. Immunizations that are required for school entry must be on file according to Policy AS87—Immunization.
    6. Homeless Students
      1. The Administration recognizes the importance of requiring and maintaining necessary records for all students.  However, the Administration also recognizes the importance of removing barriers for homeless students to enroll and participate in school.  Under the McKinney-Vento Act, homeless students are entitled to immediate enrollment and full participation even if they are unable to produce records normally required for enrollment, such as previous academic records, medical records, proof of residency, birth certificate, or other documentation.  42 U.S.C. §11432(g)(3)(C) and (g)(1)(H), (I)
        1. Homeless students shall be enrolled immediately.
        2. Homeless students will be granted full participation in school activities and programs.  They cannot be excluded based on their inability to present the following information:
          1. Immunization records
          2. Medical records
          3. Birth certificate
          4. Previous school records or transcripts
          5. Guardianship records
          6. Proof of residency
          7. Other required documentation
      2. Homeless students have three options for choice of school to attend:
        1. School of origin (the school the child has attended when permanently housed)
        2. School of origin (the school the child last attended)
        3. The school closest to the shelter or other temporary housing
      3. The school will continue efforts to assist the student in completing necessary and important records especially all immunization information.
      4. The school will work closely with the District Outreach/Homeless Liaison.

Published on
  • Effective: 8/27/1969
  • Revision: 6/22/2010
  • Reviewed: 12/10/2013
  1. Board Directive
    Boards of Education are by law (Utah Code §53G-9-402 through 404) committed to the testing and examining of every student within their jurisdiction to ascertain if such student has impaired or defective vision.  Students with vision problems are affected academically, socially, and psychologically.  Therefore, the Board shall delegate the responsibility of providing for vision testing throughout the District to the Administration.
  2. Administrative Policy
    Educational Support Services, in cooperation with the District nurse, shall be responsible for the development and annual review of the District Vision Testing Program.

    1. Objectives
      The objectives in the District Vision Testing Program shall be:

      1. To educate students in practices of good eye safety.
      2. To identify students with impaired vision.
      3. To help students with impaired vision obtain adequate medical attention and glasses as needed.
      4. To initiate necessary adjustments in the educational programming of students with impaired vision to help them compensate for their disability.
      5. To provide basic data which may be utilized in planning to meet the special needs of visually impaired students throughout the District.
    2. Procedures
      Grades to be screened each year for distance vision will be a minimum of kindergarten, first, third, fifth and one grade in middle school.  The vision testing program shall make special provision for testing of the following:

      1. Students moving into a school from another district.
      2. Students enrolled in special education.
      3. Students referred by classroom teachers, principals, parents, or other school personnel.
      4. Exemptions will be provided to students with a written statement signed by at least one parent or legal guardian that the screening violates the personal beliefs of the parent or legal guardian.
      5. According to §53G-9-404 a child under seven (7) years of age entering school for the first time must present the following to the school:
        1. a certificate signed by a licensed physician, optometrist, or other licensed health professional stating that the child has received vision screening; or
        2. a written statement signed by at least one parent or legal guardian of the child that the screening violates the personal beliefs of the parent or legal guardian.
        3. Jordan School District nurses may conduct free pre-kindergarten vision screening clinics.
    3. Administration
      Vision screening shall be administered under the direction of the District nurse per Jordan School District Vision Screening Rules.

      1. Parent volunteers and/or school personnel may assist with screenings.
      2. The District nurse trains volunteers in the vision screening process and is on site during the entire screening.
      3. A licensed health care professional may participate in the District’s free vision screening program only according to §53G-9-404 guidelines.
      4. The District nurse reviews the screening results and determines which students require a second screening or are referred for further follow-up.
    4. Referral
      Vision screening referral guidelines shall be developed by the Department of Health.   Referrals shall be considered for further visual testing whenever additional information concerning vision is needed for vision impaired services.
    5. Follow-up
      1. Parents will be informed, in writing, in a timely manner whenever their child fails a vision screening.
      2. Teachers, principals and other school personnel shall be informed concerning those students needing vision follow up and/or special accommodations.
    6. Reporting
      1. Recording of the vision test results of all students shall be made on the cumulative health card and/or electronic file under the direction of the District nurse.
      2. District nurses shall submit a yearly report of referrals to the Division of Services for the Blind and Visually Impaired, State Office of Education for children aged 3 ½ to 7.
      3. Vision reports shall be confidential and made available only to DSBVI and District personnel who are directly responsible for the management of the student.