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Tag: Internet Use

Published on
  • Effective: 5/8/2001
  • Revision: 7/25/2017
  • Reviewed: 6/10/2014
  1. Board Directive
    The Board recognizes the need for a policy governing the use of the electronic information resources by employees as outlined in Utah State Code §53G-7-1002.  Responsibility is delegated to the District Administration for implementing the policy according to established administrative policy provisions.
  2. Administrative Policy
    The Acceptable Use Policy shall be administered and implemented according to the terms and conditions outlined in the following administrative policy provisions:

    1. Scope
      This policy references the use of electronic information resources made available to employees by Jordan School District.  These resources include, but are not limited to, voice mail, electronic mail, social media, the Internet, and other network files or accounts provided to employees.
    1. Terms and Conditions of This Policy
      1. Acceptable Network Use
        1. Employees will use the Internet and other electronic information resources in an appropriate manner, abiding by the rules and regulations described in this policy and in the Social Media Guidelines.
        2. Employees who formally publish school or District related information on the Internet must have proper approvals from the principal/supervisor and abide by District publishing guidelines and procedures (as per D212—District and School Web Sites) and in the Social Media Guidelines.
        3. Employees are expected to abide by generally accepted rules of network etiquette.  These rules include, but are not limited to, being polite, never sending or encouraging others to send abusive messages, and using inappropriate language.
      2. Unacceptable Network Use
        1. Employees may not intentionally transmit or receive material in violation of law or District policy.  This includes, but is not limited to, pornographic, indecent or sexually suggestive materials, weapons, controlled substances or alcohol, or incendiary devices.  An employee may not be in possession of or use pornographic material on school property. Users are prohibited from posting or sending content that contains threats or is hatefully or racially, ethically or otherwise objectionable.
        2. Employees may not participate in or promote any illegal or inappropriate activities, disruptive use of the network, or activities of any kind that do not conform to the rules, regulations, and policies of Jordan School District.
        3. Employees may not use the network for product advertisement or political lobbying.
        4. Employees are advised not to reveal personal information such as names, addresses, telephone numbers, passwords, credit card numbers or social security numbers.  Releasing personal information of others or that of organizations associated with the District is prohibited.
        5. Employees may not place others’ personal information (i.e. social security numbers, year of birth, etc.) received from the District’s electronic data resources on their own personally owned devices.
        6. Employees will not transfer theirs or others’ personal data except through the District’s secure file transfer system which at the current time is “MoveIT”.
        7. Employees may not intentionally harm or destroy District data, the network, or network performance.  This includes, but is not limited to, creation and introduction of computer viruses, unauthorized access to restricted systems or programs, or using the District network to illegally access other systems.
        8. JSD owned equipment should not be used by employees to store personal photos, videos, documents or other personal information.
      3. Reporting of Child Pornography by a Computer Technician
        1. In accordance with state law (Utah Code  76-10-1204.5), a “computer technician” or “technician” who in the course and scope of the individual’s employment with Jordan School District installs, maintains, troubleshoots, upgrades, or repairs computer hardware, software, personal computer networks, or peripheral equipment is required to do the following when child pornography is discovered on any of the previously stated devices or systems:
          1. Immediately secure the device(s) on which the child pornography was found by disconnecting the device from the JSD network.
          2. Take the device to a safe storage location so discovered images or other data related to any child pornographic image(s) will not be lost or overwritten.
          3. Make sure the individual to whom the device was assigned or any other individuals do not have access to the device except for individuals who are specifically authorized to have access after the device has been secured.
          4. Contact the Director of Information Systems and/or the Administrator of Human Resources.
          5. The Director of Information Systems and/or the Administrator of Human Resources will contact a state or local law enforcement agency, or the Cyber Tip Line at the National Center for Missing and Exploited Children and report the discovery of child pornography.
        2. A technician is required to follow this procedure if image(s) found are child pornography or if the technician reasonably believes discovered images are child pornography.
      4. Any Jordan School District employee who in the course and scope of the individual’s employment with Jordan School District discovers child pornography on a Jordan School District owned device is required to notify their principal/supervisor immediately.  The principal/supervisor should immediately notify the Director of Information Systems and/or the Administrator of Human Resources.
      5. Any and all mobile devices owned by Jordan School District, such as laptops and tablets, that connect to the Jordan School District secure Data network that may contain or transmit Protected Information (i.e. HIPAA and FERPA data or other student or employee related data) must be configured to encrypt such data on any internal hard drive.  Users must protect these devices from unauthorized use or access.
        1. HIPAA and FERPA data or other Jordan School District proprietary data should not be copied to or stored on external storage media such as external hard drives or thumb drives. However, if there is a legitimate District need to store Protected Information on external devices (i.e. removable drives, including flash/jump/thumb drives, etc.) those external storage media must have the Protected Information encrypted on those external devices.  Users must protect these external devices from unauthorized use or access.
        2. Jordan School District employees should call Information Systems if they need assistance or guidance for encrypting data on any Jordan School District device described in this section of the Network Acceptable Use policy.
      6. An employee shall not loan, sell, pawn or dispose of Jordan School District owned computer equipment whether or not that equipment is assigned to them, except for those employees whose job description or job assignment allows them to dispose of District owned computer equipment.
      7. Expectation of Privacy
        1. Employee files, disks, documents, etc., which have been used or created with District electronic information resources are not considered private.
        2.  Electronic mail transmissions are not private.
      8. Submission
        Employees will be required to submit an Employee Signature of Agreement Form each year or upon special request.  Signatures may be electronic or on paper.  Forms are available from local principals and department supervisors.
      9. Disciplinary Action
        1. An employee is required to comply with this policy regardless of whether the District has a completed Employee Signature of Agreement Form. The signature indicates that the employee has carefully read, understands, and agrees to abide by the terms and conditions regarding proper behavior and use of the network.  The signature on the Employee Signature of Agreement Form is legally binding.
        2. Employees who violate the terms and conditions of this policy may have their access to electronic information limited, suspended, or revoked and will be subject to disciplinary action, including the possibility of termination of employment and appropriate legal action as outlined in District policies DP316 NEG Orderly Termination Procedures – Licensed, DP316A Orderly Termination Procedures – Administrators, and DP316B Orderly Termination Procedures – Education Support Professionals.
      10. Service Disclaimer
        Jordan School District makes no warranties of any kind, either expressed or implied, for the electronic information resources it is providing.  The District will not be responsible for any damages an employee suffers while using these resources.  These damages may include, but are not limited to, loss of data as a result of delays, employee errors or omissions, or non-deliveries or service interruptions caused by a network system.  Use of information obtained by the network system is at the employee's own risk.  Jordan School District specifically denies any responsibility for the accuracy of information obtained through the electronic information resources.
      11. Employees agree to abide by this policy regardless of where or when they are using a Jordan School District owned device.

Published on
  • Effective: 5/8/2001
  • Revision: 5/22/2012
  1. Board Policy
    The Board recognizes the need for a policy governing the use of the electronic information resources by students as outlined in Utah State Code §53G-7-1002.  Responsibility is delegated to the District Administration for implementing the policy according to established guidelines.
  2. Administration Policy
    The Acceptable Use Policy shall be administered and implemented according to the terms and conditions outlined in the following guidelines:

    1. Scope
      This policy references the use of electronic information resources made available to students by Jordan School District.  These resources include, but are not limited to, voice mail, electronic mail, the Internet, and other network files or accounts provided to students.  Student use of electronic information resources must be in support of education and research and must be consistent with the educational objectives of Jordan School District.  While access to all materials on a worldwide network cannot be controlled, Internet access in Jordan School District is filtered and monitored on an ongoing basis.
    2. Terms and Conditions of This Policy
      1. Acceptable Network Use
        1. Students will use the Internet and other electronic information resources in an appropriate manner, abiding by the rules and regulations described in this policy.
        2. Students who formally publish school or District related information on the Internet must have proper approvals and abide by district publishing guidelines and procedures (as per D212 District and School Web Sites).
        3. Students are expected to abide by generally accepted rules of network etiquette.  These rules include, but are not limited to, being polite, never sending or encouraging others to send abusive messages, and never using inappropriate language.
      2. Unacceptable Network Use
        1. Students may not intentionally transmit or receive material in violation of law or District policy.  This includes, but is not limited to, pornographic, indecent or sexually suggestive materials, weapons, controlled substances or alcohol, or incendiary devices.  A student may not be in possession of or use pornographic material on school property. Users are prohibited from posting or sending content that contains threats or is hatefully or racially, ethically or otherwise objectionable.
        2. Students may not participate in or promote any illegal or inappropriate activities, disruptive use of the network, or activities of any kind that do not conform to the rules, regulations and policies of Jordan School District.
        3. Students may not use the network for product advertisement or political lobbying.
        4. Students may not reveal personal information such as names, addresses, telephone numbers, passwords, credit card numbers or social security numbers.  Releasing personal information of others or that of organizations associated with the District is prohibited.
        5. Students may not intentionally harm or destroy District data, the network, or network performance.  This includes, but is not limited to, creation and introduction of computer viruses, unauthorized access to restricted systems or programs, or using the district network to illegally access other systems.
      3. Expectation of Privacy
        1. Student files, disks, documents, etc., which have been used or created with District electronic information resources are not considered private.
        2. Electronic mail transmissions are not private.
      4. Discussion/Submission
        1. Students will participate in a discussion with a parent or legal guardian District policy AA445 Student Information Network Acceptable Use Policy, which includes proper behavior and use of the network.
        2. Students will receive training regarding appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms, and cyberbullying awareness and response.
        3. Students will be required to submit a new Student Signature of Agreement Form each year or upon special request.
      5. Disciplinary Action
        1. The combined signatures indicates that the student and parent/legal guardian has carefully read, understands and agrees to abide by these terms and conditions regarding proper behavior and use of the network.  The signatures on the Student Signature of Agreement Form are legally binding.
        2. Students who violate the terms and conditions of this policy will be subject to disciplinary action, including the possibility of suspension or expulsion from school and appropriate legal action.  Access to electronic information may be limited, suspended or revoked.
      6. Service Disclaimer
        Jordan School District makes no warranties of any kind, either expressed or implied, for the electronic information resources it is providing.  The District will not be responsible for any damages a student suffers while using these resources.  These damages may include, but are not limited to, loss of data as a result of delays, student errors or omissions, or non-deliveries or service interruptions caused by a network system.  Use of information obtained by the network system is at the student's own risk.  Jordan School District specifically denies any responsibility for the accuracy of information obtained through the electronic information resources.

Published on
  • Effective: 7/14/1998
  • Revision: 3/26/2002
  1. Board Policy
    Jordan School District views the Internet as a valuable tool in communicating with patrons, employees, and students. School Web pages are an extension of the District Web site and should be treated as such. Careful planning and consideration should go into the design and development of any Web site that represents the District.
  2. Administration Policy
    The District Web site is managed by the Office of Communications, which is responsible for posting accurate and updated information on the site. In addition, each local school will have a designated Web representative who will be responsible for the school’s Web site and who will receive periodic training from the District Web Manager.
    Guidelines

    1. General
      Every school is encouraged to have a Web site that is developed and maintained in a way that communicates a professional image of the school and District. School Web sites should be designed according to District Web Development Guidelines.
    2. Hosting
      All school and District Web sites must reside on District-owned Web servers. The Director of Information Systems must approve all exceptions. A user name and password will by assigned to the corresponding Web manager. These user names and passwords will be kept confidential.
    3. Content
      1. Information posted on the District Web site must first be submitted to the Communications Manager with final authorization given by the Superintendent of Schools.
      2. All materials posted on District and school Web sites must be submitted directly from the person and/or school or department responsible for the information with proper authorization from the principal/supervisor.
      3. Principals and designated school Web managers are responsible for all Web content. Students may participate in creating or maintaining school or department Web sites under the direct supervision of a teacher or administrator.
      4. The language used on District/school Web sites must be grammatically correct, free of spelling errors, and appropriate.
      5. Information that is dangerous, harmful, or not in harmony with Jordan School District’s guidelines, goals, or policies will not appear on District or school Web sites.
      6. Jordan School District Administration and the Office of Communications reserve the right to audit and/or adjust any materials on all District-sponsored Web sites.
      7. The following disclaimer must appear on each District/school home page: We have made every effort to ensure that all links leaving this site are appropriate. Jordan School District and [school name] cannot be held responsible for information found on other Web sites.
      8. Every school and District Web site should have a visible link to the District’s Web site at jordandistrict.org.
      9. All copyright laws will be respected and adhered to.
      10. Web sites will be monitored frequently by the Office of Communications, local school principals and department supervisors for appropriateness, accuracy, and legal compliance.
      11. Local school Web representatives will frequently monitor their Web sites in an effort to keep their Web site free of outdated files.
    4. Safety and Privacy of Students, Teachers, and Staff
      1. Personal contact information about students, teachers, and staff members must not be published on school or District Web sites. This includes addresses, phone numbers, e-mail addresses, or any other personal information that could be used by unauthorized persons to identify or make personal contact with students, teachers, or staff members.
      2. Student names, student photographs, personally identifiable student work, class participation, activities, projects, etc., may be published on school or District Web sites with a signed release from the student’s parent or legal guardian. Without a signed release, no personal information about specific students can be used on school or District Web sites. This policy does not apply to student information systems where information about student’s attendance, grades, and assignments is accessible using login and password information.
    5. E-Commerce
      1. Individuals are not to use Jordan School District resources for personal profit or gain.
      2. The Board of Education allows advertising and e-commerce on Web sites at both the District and local school level; however, such advertising must adhere to the District’s Guidelines for E-Commerce and E-Banner Advertising.
    6. Domain Names/Web Addresses
      The use of standardized domain names will be adopted by all elementary, middle, and high schools and will be managed by the Information Systems Department.

Student Personal Information Release Form

Published on
  • Effective: 9/11/1979
  • Revision: 11/23/2004
    1. Board Policy
      The Board delegates responsibility for planning and directing a community relations program to the Superintendent of Schools.
      The Superintendent:

      1. Has primary responsibility for planning and coordinating a community relations program that builds public trust through effective, targeted communications.
      2. Delegates the proper community relations functions and commensurate authority to the Office of Communications without relinquishing his/her own authority.
      3. Makes effective use of available technical assistance from staff members and public relations consultants, and assigns specific responsibility to specific persons.
      4. Encourages and expects the staff of each school to maintain exemplary community relations.
      5. Develops a comprehensive set of long-range and short-term objectives designed to assure an appropriate and effective community relations program for the District.
    2. Administration Policy
      1. The District community relations program shall be the responsibility assigned to the Superintendent of Schools. To meet the intent of the Board, the community relations process shall consist of four equal concepts as follows:
        1. Analysis
          Analyze priority audiences to determine attitudes, understanding, and the degree of support generated by the school system.
        2. Planning
          Maintain an ongoing integrated communications plan to deal effectively with what is important to the school system and to maintain public trust.
        3. Communication
          Implement effective two-way communication with key audiences.
        4. Evaluation
          Evaluate the effectiveness of the community relations program, making revisions and adaptations as circumstances dictate.
      2. Objectives
        Following is a set of long-range community relations objectives:

        1. Maintain an effective media relations program to respond to media inquiries, proactively promote awareness for school and department activities and provide ongoing media training for administrators.
        2. Establish an internal communications program to communicate with employees and other internal groups.
        3. Develop an external communications program that provides critical information to District patrons, taxpayers and other key audiences.
        4. Implement an Internet strategy and Web presence to support the internal and external communications programs. Provide support and training for Districtwide and school-specific customer service and public/community relations initiatives.
        5. Develop and support District coalition building activities with key communicators.
        6. Conduct research and evaluation, as necessary, to support and direct District community relations efforts.