- Effective: 2/10/1970
- Revision: 5/28/2019
- Reviewed: 10/27/2015
- Board Directive
It is the directive of the Board to allow employees who qualify for benefits to receive released time with pay for bereavement in the case of the death of a member of the immediate family. The Board delegates the responsibility for implementing policy regarding bereavement leave for classified employees.
- Administrative Policy
The Bereavement Leave Policy shall be administered in accordance with the following administrative policy provisions:
- Employees shall be granted up to eight (8) days absence without pay deduction in the event of the death of a spouse, daughter, son, step-daughter or step-son. This would also include any other person residing in the home who may have assumed the role of daughter or son.
- Employees shall be granted up to three (3) days absence without pay deduction in the event of the death of the employee's or spouse's parent, step-parent, brother, sister, grandfather, grandmother, grandchild, brother-in-law, sister-in-law, son-in-law, daughter-in-law, or other person residing in the employee's home. Verification of family relationship may be requested.
- A maximum of two (2) additional days may be granted if travel time is needed. Travel must be in excess of 350 miles (one way) to qualify for additional days. An immediate supervisor shall request travel verification information from an employee.
- Bereavement Leave is provided only for the death of individuals listed under items A. and B. and must be taken within fourteen (14) calendar days of the individual's death. Exceptions require verification and Cabinet approval. Employees who request to take additional leave days or who need to miss work because of the death of an individual not covered in this policy should refer to DP335B NEG —Personal Leave.
- Bereavement leave for part-time employees shall be prorated according to the percentage of a full-time contract; e.g., an employee on a 30-hour contract would be eligible for eight (8) six- (6) hour days for the death of individuals listed in items A. and B.
- If the death of an employee's parent results in the loss of the only remaining parent, up to three (3) days may be taken to deal with estate issues. The three (3) additional days must be taken within one (1) calendar year of the parent's death.
- Employees shall enter their bereavement leave absence in Employee Access and in Absence Management (formerly known as AESOP), if a substitute is needed. Bereavement leave requests should include the relationship to the deceased, date of death and location of service.
Review History: 6/14/2005, 7/12/2011, 4/26/2013, 6/10/14
Revision history: 7/12/2011, 5/23/2017