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GP112 – Closed Sessions of the Board

Effective: 9/25/2012
Revision: 3/28/2017
Reviewed: 2/28/2018

In compliance with Utah Code 52-4-205, closed sessions of the Board of Education are not open to the public or news media and may be conducted only to deliberate (a) personnel, (b) negotiations, (c) student appeals, (d) property, (e) potential litigation,(f) employee appeals or (g) security.

Accordingly, all closed sessions shall comply with the following:

  1. All meetings of the Jordan School District and committees of the Board shall be conducted in compliance with the requirements of the Utah Open Meeting Law. All Board members shall familiarize themselves with the Utah Open Meeting Law and complete Utah School Board Association training. Any question regarding open meeting compliance shall be immediately brought to the attention of Board legal counsel.
  2. A person requesting a closed session shall inform the President of the Board regarding the reason for and the scope of the requested closed session. If necessary, ascertain from Board legal counsel whether the proposed reason and scope comply with the Utah Open Meeting Law .
  3. Board meetings conducted in closed sessions shall, as required by law, be audio recorded. The Board’s Business Administrator shall retain the audio recording for a period of ten years from the date of the closed session, or longer if needed for resolution of any related litigation.
  4. Minutes may be released only as provided by statute or court order, or with the prior approval of the Board President and Board legal counsel, when the Board determines that the matters discussed no longer require confidentiality, and the person whose character, conduct, competence, or health was discussed has consented to such release. The person discussed is entitled to a copy of that portion of the minutes relating to him/her upon request, whether or not the minutes become public records.
  5. Voting is permitted in closed session to give direction but not to finalize any action.   A resolution, policy, contract, or appointment may not be finalized in a closed meeting in accordance with Utah Code 52-4-204.
  6. If a dispute arises regarding the scope of a closed session, the Board shall consult Board legal counsel.