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D207 – Calendar Development

  • Effective: 8/27/1969
  • Revision: 2/27/2018

  1. Board Directive
    Since the coordination of activities is an administrative function, the Board delegates to the Administration the responsibility for the preparation and announcement of District calendars.  These calendars shall be prepared in accordance with guidelines established by the Utah State Board of Education and shall be approved by the Board.
  2. Administrative Policy
    Recognizing that the scheduling and coordinating of District activities is an important administrative function, the Superintendent or Superintendent's designee shall be responsible for the development of the year-round, traditional, and District school calendars according to the following administrative policy provisions:

    1. A District Calendar Committee will be formed to make recommendations to the administration and the Board regarding calendar preparation. Committee members will serve four-year terms which expire on a staggered basis.
    2. Voting representatives will include the following:
      1. Two administrators (recommended by the Administration) and two teachers (recommended by the employee agent group) will be selected from the following groups
        1. One high school administrator or teacher
        2. One middle school administrator or teacher
        3. One year-round schedule elementary administrator or teacher
        4. One traditional schedule elementary administrator or teacher
      2. Two educational support professionals (recommended by the employee agent group)
      3. One parent from each feeder area (Board approved with recommendations from the PTA and other groups)
      4. The chair for the committee shall be appointed by the District Administration as a non-voting advisor.
      5. At the recommendation of the Committee chair, District Administration may appoint non-voting advisory members to this committee as needed.
      6. Voting members can be removed at the discretion of the Board and/or District Administration.
    3. The year-round and traditional school calendars will be developed according to the following policy:
      1. Each year, two school calendars shall be presented to the Board of Education: final calendars for the coming school year, and the tentative calendar for the next school year.
        1. The committee shall develop at least two year-round and two traditional calendar options for the coming school year.
        2. Parents and employees in the District shall be surveyed on these options and feedback provided to the Board before calendars are finalized.
        3. The following shall be presented to the Board of Education: at least two year-round and two traditional calendar options for the coming year, and survey results on those options.
      2. There will be at least a three week summer break for each school.
      3. School will not be held on these holidays: Labor Day, Thanksgiving, Christmas Eve, Christmas, New Year’s Day, Martin Luther King Day, Memorial Day, July 4, July 24 and when possible, Washington/Lincoln Day.
      4. A Fall, Winter and Spring Recess shall be scheduled.
      5. Grade Transmittal Days
        1. Year-round elementary schools will schedule grade transmittal days to support track changes.
        2. Grade transmittal days in traditional schools will be the first school day after each quarter ends for the first three quarters of the school year.
      6. Parent-Teacher Conferences will be scheduled as follows:
        1. The dates for Parent-Teacher Conferences will be scheduled by mid-first quarter and mid-third quarter on dates determined by the District Calendar Committee.
        2. When parent-teacher conferences are held in the two-evening format, a compensation day will be given.
      7. Emergency closure make-up days will be recommended by the Administration and approved by the Board.
    4. School calendar approval by the Board will occur by December of each year.

2/25/2020: Board of Education approved the term “Education Support Professionals” to replace “Classified” to describe personnel not licensed as educators.