DP343 NEG – Hours of Work—Education Support Professionals

Effective: 6/22/1976
Revision: 7/1/2023
Reviewed: 6/25/2013

Board Directive
Jordan School District will comply with federal law in relation to hours of work for all education support professionals. The Board of Education directs the District Administration to establish policy respecting hours of work.
Administrative Policy
1. The established work week for all education support professionals begins Monday at 12:01 a.m. and ends Sunday night at midnight.
2. The maximum workweek by full-time education support professionals at their regular rate of pay shall be forty (40) hours.
3. Education support professionals who fall under the guidelines of the Fair Labor Standards Act (personnel included on the classified master salary schedule) must be paid at one and one-half times the regular rate of pay for all hours worked over 40 in a work week or receive compensatory time off during the two successive pay periods (first to last day of the month in which work is done) at the rate of one and one-half times the actual overtime worked during any workweek. Only compensatory time will be considered hours worked for the purpose of calculating the 40-hour work week. All compensatory time earned must be pre-approved by the appropriate director, principal or supervisor. The tracking of such earning and using of compensatory time will be done through Skyward Employee Access.
4. All education support professionals shall receive a minimum of two (2) hours call-back time at their regular rate of pay for any time they are required to return to work after their regularly scheduled work time.
  1. An employee is eligible for call-back time when he/she is called to return to work after his/her regularly scheduled contract. The call to return to work is generally made outside the employee’s regularly scheduled contract (before or after) and is made with short notice to the employee. An extension of the work day is not considered call-back time. This would include a request to extend an employee’s work day after the employee’s normal work time or a request for the employee to report to work prior to the employee’s normal work time.
  2. Employees who are called on an emergency basis to return to work shall be paid for actual travel time to and from work, up to a maximum of 15 minutes each way. Travel time will be included in the two hour minimum call-back time. If there are extenuating circumstances that require travel time longer than the 15 minute allocation, the principal or director must be notified and must approve the additional time.
  3. If an employee is eligible for call-back time and the amount of work required, including travel time, is less than two hours, the District, in its discretion, may require the employee to work the full two hours. Mutual agreement of time worked must be made between the employee and supervisor at the time of the request. The employee may waive the two hour call-back time and be paid for time worked and travel time only.
5. All benefit eligible (contract) education support professionals shall track all leave time (hours not worked) using Skyward Employee Access.
6. All hourly (non-contract/non-benefit eligible) education support professionals shall submit all time worked using Skyward True Time. If circumstances prevent use of Skyward True Time. and if approved by the Director of Payroll, a paper timesheet may be submitted.
7. Any overtime work or call-back time shall be granted only upon the approval of the appropriate education support professionals director or supervisor.
8. A duty-free lunch period shall be provided for all education support professionals scheduled to work more than five (5) hours per day. An employee shall not be compensated for his/her lunch period and may not be accumulated for use at a later date.
  1. Education support professionals may leave their assigned work site for their lunch period provided they receive prior approval from their immediate supervisor.
  2. Schedules to provide adequate coverage to meet specific program and site needs shall be designed and implemented at each site by the immediate supervisor or staff.
  3. Employees shall not be required to work longer than five (5) hours without rest and food. At least 30 minutes must be provided for meals.
  4. Lunch periods may range from thirty (30) minutes to one (1) hour depending on the number of hours in the employee's work day.
9. Education support professionals shall be provided with a ten (10) minute duty-free break period for each four (4) hour period worked.
  1. Employees' minimum ten (10) minute rest periods are counted as time at work.
  2. Employees' ten (10) minute rest periods may not be accumulated for use at a later date.
10. Employees who are required to work on the six (6) holidays listed below shall receive pay at the rate of time and one-half, and compensatory time will not be allowed.
  1. Independence Day (July 4)
  2. Pioneer Day (July 24)
  3. Thanksgiving Day
  4. Christmas Day
  5. New Year's Day
  6. Easter
11. Traditional, comprehensive high school custodians who work full-time, 40 hours a week, 242- or 245-day contracts who are required to work on the following holidays or observed holidays listed below shall receive pay at the rate of time and one-half, and compensatory time will not be allowed.
  1. Martin Luther King Day / Human Rights Day
  2. Washington and Lincoln Day
  3. Spring Break
  4. Memorial Day
  5. Juneteenth (as observed Utah)
  6. Independence Day (July 4)
  7. Pioneer Day (July 24)
  8. Labor Day
  9. Fall Break
  10. Winter Break
12. Flexible work hours may be established for education support professionals if flexible work hours do not impede a department's ability to provide necessary services or they adversely affect department morale. Requests for flexible work hours will be submitted to the department supervisor who will submit the request to the appropriate Administrator for Cabinet approval. Requests for flexible work hours must be applied for and approved at the Cabinet level annually.
13. Education support professionals may not perform work for or receive compensation from another employer during contract time with Jordan School District.
14. The following disciplinary action shall be taken against employees who do not follow the above procedures:
  1. The immediate supervisor will confer with the employee.
  2. Reprimand shall be entered on the employee's personnel file.
  3. A five (5) day suspension without pay may be imposed in the next pay period.
  4. A second disregard of policy and/or procedure may result in immediate termination.