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DA165 – Apprenticeship Program—Facility Services Department

  • Effective: 8/22/1978
  • Revision: 1/25/2022
  • Reviewed: 12/8/2015
  1. Board Directive
    The Board of Education recognizes the need to encourage a high level of expertise among its building Facility Services technicians and, therefore, authorizes the Administration to establish an apprenticeship program in the Facility Services Department.
  2. Administrative Policy
    The apprenticeship program shall be administered according to the following administrative policy provisions:

    1. Apprenticeship Advisory Board
      1. The Director of Facility Services and an employee agent group representative shall meet jointly each year to appoint an Apprenticeship Advisory Board to monitor and direct the apprenticeship program.
      2. The Apprenticeship Advisory Board shall be composed of representatives from the Facility Services Department trades.  Members shall serve at the will of the Director and the employee agent group.
      3. The Apprenticeship Advisory Board shall meet as often as necessary but not less than once each year.
      4. The Apprenticeship Advisory Board shall:
        1. Screen the applicants for apprentice positions and recommend apprenticeship appointments based on the applicants' interest, work ethic, and aptitude.  If interest, work ethic, and aptitude are equal, preference shall be given to current employees with more than one year's experience.
        2. Assist in the appointment of Apprenticeship Steering Committees.
    2. Upon recommendation of the Apprenticeship Advisory Board, apprentices shall be appointed by the Administrator of Auxiliary Services or designee, the Administrator of Human Resources or designee, the Director of Facility Services, and the lead person over the department opening.
    3. Apprenticeship Steering Committees
      1. The Director of Facility Services, assisted by the Apprenticeship Advisory Board, shall appoint an Apprenticeship Steering Committee for each apprentice.
      2. Each Apprenticeship Steering Committee shall be composed of a coordinator, senior technician, and trade technician.  The trade technician member may change from time to time based upon apprentice work assignments.
      3. The Apprenticeship Steering Committee shall:
        1. Make job assignments for the apprentice based on the needs of the District and the apprentice.
        2. Oversee the apprentice's work and monitor the apprentice's progress in the training program.
        3. Conduct formal evaluations of the apprentice's on-the-job performance and training.
        4. The Apprenticeship Steering Committee shall disband when the apprentice either successfully completes the apprenticeship program or the apprenticeship is terminated.
    4. Training Programs
      1. Each apprentice will sign an “Apprenticeship Agreement” and a “Permission to Obtain Educational Information” form before beginning the apprentice program.
      2. Trades I apprentices shall be required to complete two (2) years of on-the-job training with the District plus trade related courses as available and as designated by the Apprenticeship Advisory Board.
      3. Trades II apprentices shall be required to complete three (3) years of on-the-job training plus trade related courses as available and as designated by the Apprenticeship Advisory Board.
      4. Trades III apprentices shall be required to complete four (4) years of on-the-job training plus trade-related courses at a technical school or institution as designated by the Apprenticeship Advisory Board.
      5. The Apprenticeship Steering Committee will present the apprentice’s progress report to the Apprenticeship Advisory Board each semester.
      6. Each semester, the apprentice shall submit a report to the Apprenticeship Advisory Board documenting proof of progress including grades, as applicable, in the designated training program.
      7. If the apprentice fails to complete the designated training program as scheduled, the Apprenticeship Advisory Board may remove the employee from the apprenticeship.
    5. Salary Placement
      1. Apprentices for Trades I technician positions shall be paid according to the Trades I salary schedule.  Apprentices for Trades II technician positions shall be paid according to the Trades II salary schedule.
        Apprentices for Trades III technician positions shall be paid according to the Trades III salary schedule.
      2. Advancement on the salary schedule shall be made by the Human Resources Department, contingent upon satisfactory  academic progress and job performance and a favorable recommendation from the Apprenticeship Advisory  Board with approval of the Director of Facility Services and Administrator of Auxiliary Services.
      3. Salary placement shall be as follows:Trades I Apprentices (Facility Grounds Worker II):
        1st Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 3
        2nd Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 5
        Upon completion of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 6

        Trades II Apprentices (Facility General Trades Tech, Painter):

        1st Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 3
        2nd Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 5
        3rd Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 6
        Upon completion of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 8

        Trades III Apprentices (Facility Electrician, Plumber, HVAC Tech):

        1st Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 3
        2nd Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 5
        3rd Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 6
        4th Year of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 7
        Upon completion of the apprenticeship and schooling as recommended by the Apprenticeship Advisory Board Lane 9
      4. If a current employee is selected for an apprenticeship and his/her current lane is higher than the entry lane of the appropriate apprenticeship level, the employee will maintain his/her current lane unless his/her current lane exceeds the following entry placement maximum:
        1. Trades I Apprentice – Lane 5
        2. Trades II Apprentice – Lane 6
        3. Trades III Apprentice – Lane 6

        His/her lane will be reduced to the appropriate apprenticeship entry placement maximum.

      5. Salary lane changes shall be made upon completion of the training, with the exception of those employees who entered the apprenticeship higher than the entry placement. His/her lane will not be increased higher than his/her initial placement until completion of the training program.
    6. Apprentice Evaluations
      1. Apprentice evaluations shall be conducted to establish performance standards, set goals and objectives, and remediate problems as necessary.
      2. Each apprentice shall be evaluated at least once every six months throughout the apprenticeship but may be evaluated more often if it seems advisable.
      3. Apprentice evaluations will consist of a review of educational transcripts, on-the-job training work hours, and general performance.
      4. An unsatisfactory evaluation may result in the discontinuation of the employee's apprenticeship.
      5. A record of each evaluation shall be placed in the apprentice's personnel file.
    7. Withdrawal from an apprenticeship program
      1. If an employee determines to withdraw from an apprenticeship program, the employee must notify the Director of Facility Services in writing within 15 calendar days prior to the date of withdrawal.  The Director of Facility Services will immediately notify the Administrator of Human Resources.
      2. A discontinuing apprentice, if previously a Jordan School District employee, will be immediately placed back into an equal position and pay to which he/she was assigned prior to the apprenticeship. The employee will be assigned the first available position in the District for which the employee is qualified and certified, without loss of seniority and benefits.