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DA153 – Building Access—Schools

  • Effective: 2/27/1979
  • Revision: 9/8/2009
  • Reviewed: 9/26/2017
  1. Board Directive
    Recognizing the need to maintain security at all school buildings, the Board authorizes the Administration to establish a procedure for the proper use of inside/outside master keys, and building access codes.  Adherence to this policy shall be required as a protective measure for both employees and the public.
  2. Administrative Policy
    Principals have the responsibility for building security and the issuing of keys/codes subject to the following administrative policy provisions:

    1. Only the principal and head custodian are authorized to have inside/outside master keys.  All others will have access based on their card access authorization.
      1. Access will be determined by authorization given by the principal on the access/ID cards.
      2. Appropriate security codes shall be assigned for each administrator, head administrative assistant, Nutrition Services manager, full-time custodian(s), and night custodian.
      3. Any exceptions to A.2. must be approved, in writing, by the appropriate Administrator of Schools using the Security Code Exception Form.
    2. No outside master keys, access keys, or security codes shall be issued to or used by any individual other than those specified in item A. above.
    3. Any access after hours requires prior arrangements with the principal. After hours is defined as that time when the custodian is not scheduled to be in the building. This applies to all alarmed buildings including portable classrooms. The appropriate "Building Access Permit" form must be completed. The principal or designee shall inform Alarm Response of all persons authorized to be in the building after hours. Alarm codes are not to be given to unauthorized employees.
    4. All employees are to be out of the school by 8:00 p.m., and on weekends and holidays unless prior arrangements are made with the principal and Alarm Response.
    5. Entry into the school before or after regular hours requires a clearance call to Alarm Response, (801)567-8865.
    6. Students are not to be issued security codes, ID/Access cards or allowed in a building without adult employee supervision.
    7. No security codes or ID/Access cards are to be issued to any member of the community, or a club or organization.
    8. Alarm Response shall be notified immediately of any lost keys or access cards, or if an unauthorized individual has obtained an access code.
    9. Employees who copy a key or disregard or fail to follow this policy shall be subject to disciplinary action or termination.