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AP26 – Group Testing and Evaluation

  • Effective: 8/27/1969
  • Revision: 2/25/2014

  1. Board Directive
    The Board recognizes the need of a group testing program to gain information for use in individual student planning and to help evaluate the instructional programs of the District. Therefore, the Board charges the Administration with establishing a District-wide group testing program.
  2. Administrative Policy
    The Director of Evaluation, Research and Accountability, under the direction of the Administrator of Curriculum and Staff Development and in cooperation with the Administrators of Schools, shall be responsible for the general direction and administration of the District-wide group testing program.

    1. Group tests are administered to gain information about the achievement of individual students, to provide information used in the screening and placement of students and to help evaluate
      instructional programs.

      1. Achievement tests are to be used in the basic District-wide group testing program.
      2. Tests will also be administered to establish competency and mastery of core curriculum standards as directed by the Jordan School District Board of Education, Utah State Board of Education, and the U.S. Department of Education.
      3. Other tests may be administered to determine student aptitude, achievement and interest levels for vocational guidance, for placement of students in remedial classes and for grouping students in various academic courses.
    2. A Testing Advisory Committee, composed of staff members from Curriculum and Staff Development and Evaluation, Research and Accountability, shall periodically review the District-wide group testing program and make recommendations concerning test selection, testing procedures and the testing calendar.
    3. Procedures for administering the District-wide group testing program are to be established by Evaluation, Research and Accountability and include:
      1. The development and distribution of an annual group testing calendar and distribution of monthly updates to the group testing calendar.
      2. The ordering, distribution and security of test materials.
      3. The preparation of orientation programs and materials regarding the proper use, administration, interpretation and security of tests.
      4. The preparation and submission of electronic pre-print data requisite for online or computer-based assessment administrations.
    4. Principals shall be responsible for the administration of the District-wide group testing program at the local school level.  They are responsible for distribution and security of test materials and relaying test orientation information to the professional staff members within their building.  At the middle school and high school levels, an administrator or counselor shall be designated as the school testing coordinator.  Principals are responsible to oversee and ensure the standardized, ethical and efficient administration of all District-wide group testing including assessments administered in both paper-based and online or computer-based formats.  Utilizing resources provided by Evaluation, Research and Accountability, principals shall annually conduct professional development with their faculty and staff stipulating that all District-wide assessments are to be administered in a standardized and ethical manner, and of potential employee consequences if standardized and ethical procedures are not followed.
    5. Test scores shall be released to parents/guardians and to secondary students on appropriate occasions through (1) conferences in which test scores are interpreted by a professional educator, or (2) by other procedures deemed appropriate.
    6. Evaluation, Research and Accountability shall be responsible for preparation and distribution of test results and reports.
      1. It shall be each principal's responsibility to see that requisite test scores are maintained in each student's permanent record folder.
      2. Reports containing statistical summaries of test data shall be prepared as required by the Administration, and state and federal programs.
    7. The procedures for students/parents to appeal a given test score or scores are as follows:
      1. Within 60 days of receipt of test results, the parents or guardian shall notify the school principal in writing, detailing the specific testing irregularity or inaccuracy that has resulted in their appeal and their request for a remedy.
      2. Assisted by Evaluation, Research and Accountability, the principal will review the appeal in a timely manner.  In the case of students receiving special education services, the IEP team will be included in the review.
      3. The principal will notify the parent or guardian of the decision on the appeal.
      4. Should the parents or guardian disagree with the decision of the principal, they may appeal within 60 days to the Board of Education.
      5. The Administration will schedule such a hearing with the Board at the convenience of the parties directly concerned and shall notify those persons who will be in attendance at this hearing.
      6. The student, parents or guardian may exercise the right to be represented by legal counsel at the hearing.
      7. The Board must receive a notice ten (10) school days prior to the hearing if the student wishes to be represented by legal counsel in order that the Administration may exercise the same right.
      8. After the hearing, the Administration will inform the parents or guardian in writing of the Board’s decision.