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  • Effective: 9/8/2009

Full Subject: OUT-OF-DISTRICT STUDENT ENROLLMENT AS PART-TIME STUDENTS AND PARTICIPATION OF OUT-OF-DISTRICT STUDENTS IN JORDAN SCHOOL DISTRICT ACTIVITIES

  1. Board Policy
    The Board recognizes that from time-to-time out-of-district students may request to enroll as part-time students in Jordan District schools to attend classes and/or participate in Jordan School District sponsored extra and co-curricular activities.  Because the Board’s primary responsibility is to provide educational services and opportunities for Jordan School District students, the Board limits opportunities for out-of-district students to enroll as part-time students and participate in Jordan District activities. The District Administration is therefore authorized to enroll out-of-district students as part-time students and allow out-of-district student participation in Jordan School District activities according to the provisions of the following administrative policy.
  2. Administration Policy
    Guidelines

    1. Definitions
      The following definitions apply to this policy:

      1. "Co-curricular activities" means experiences, which may include field trips; science fairs; student art exhibits; and music, dance, and theater performances that are considered part of the students’ regular classroom instruction and are directly related to the State Core Curriculum.  Participation is coordinated by the students’ classroom teacher or school.
      2. "Extracurricular activities" means educational experiences that are not considered to be part of the students’ regular classroom instruction.  These include Utah High School Activity Association sanctioned athletic, music, and speech arts activities, as well as school club activities.  Extracurricular activities usually occur outside the regular school day and participation is optional and may involve student dues or fees.
      3. "Out-of-district Consortium student" means an out-of-district student who is enrolled in a Wasatch Front South Applied Technology Consortium member school district (Granite, Salt Lake, Murray, Tooele or Canyons).
      4.  "Out-of-district student" means a public school student who is enrolled in another public school district or State Charter School Board authorized charter school where the student’s permanent record is maintained.
      5. "JATC" means Jordan Applied Technology Center, which provides Career and Technical Education programs for grade 11-12 students.
      6. "UHSAA" means Utah High School Activities Association.
      7. "WFS Applied Technology Consortium" means Wasatch Front South Applied Technology Consortium, a non-profit, cooperative consortium comprised of Jordan, Granite, Salt Lake, Murray, Tooele and Canyons School Districts and post-secondary partners Salt Lake Community College.
      8. "Charter school" means State Charter School Board authorized charter school.
    2. Enrollment of Out-of-District Grade Kindergarten-10 Students as Part-Time Students and/or Their Participation in Jordan School District Sponsored Extracurricular and Co-Curricular Activities
      1. Out-of-district grade kindergarten-10 students may not enroll as part-time students.
      2. Out-of-district students who are not enrolled in Jordan School District may not participate in co-curricular activities.
      3. Out-of-district students may only participate in UHSAA activities under the conditions outlined in the rules of the UHSAA.
      1. Out-of-district JATC students may participate in all JATC-sponsored student activities.
    3. Enrollment of Out-of-District Grade 11-12 Students as Part-Time Students and/or Their Participation in Jordan School District Sponsored Extracurricular and Co-Curricular Activities
      1. Part-time enrollment of out-of-district grade 11-12 students is limited to enrollment of WFS Applied Technology Consortium students in Jordan Applied Technology Center courses.  Out-of-district Consortium students may enroll in JATC courses under the following conditions:
        1. The student is an eleventh- or twelfth-grade student.
        2. The student meets Jordan School District established prerequisites, if applicable.
        3. The program has space available with enrollment preference given to students in the following order:
          (1)    Jordan School District students,
          (2)    WFS Consortium district students.
        4. The student is enrolled prior to the deadline for enrollment set by the JATC.
        5. The student pays all appropriate and applicable student fees as outlined in Jordan School District’s Student Fee Schedule upon registration.
        6. A Consortium student accepted into a two-year JATC program as an eleventh-grade student may continue enrollment in that program the following year; however, if the student desires to change programs, he/she will be subject to enrollment process outlined above.
      2. Participation in School Activities by Out-of-District Students
        1. Out-of-district JATC students may participate in all JATC-sponsored student activities.
        2. Out-of-district students who are not enrolled in Jordan School District may not participate in Jordan School District co-curricular activities.  Participation of out-of-district JATC students in co-curricular activities is limited to those sponsored by the JATC.
        3. Out-of-district students, including JATC students, may only participate in UHSAA activities in Jordan School District under the conditions outlined in the rules of the UHSAA.

 

  • Effective: 11/26/1991
  • Revision: 2/25/2014

  1. Board Directive
    The Board subscribes to the philosophy of educational choice and enrollment options for Jordan District students within the limits of classroom space and staff availability.  The Board recognizes that providing options for children and families optimizes student learning.  Therefore, the Board delegates to the Administration responsibility for developing policy for management of a school choice program.
  2. Administrative Policy
    The Administration shall administer the open enrollment program according to the following administrative policy provisions:

    1. Students who wish to attend a school other than the resident school may file a request for an open enrollment transfer at the school they desire to attend.
    2. Early enrollment period transfer requests shall be considered on a first-come, first-served basis from December 1 through the third Friday in February each year.  Approved transfer requests shall become effective the following school year.
    3. Late enrollment period transfer requests shall be considered on a first-come, first-served basis after the third Friday in February each year.  Approved transfer requests shall become effective the following school year or the current year, as indicated on the request form.
    4. The school administrator of the requested school shall accept the transferring student subject to the following:
      1. Space, staff, and programs are available to accommodate the student.
      2. The student has not committed serious infractions of the law or school rules, including rules of the requested school/District.
      3. The student has not been guilty of chronic misbehavior that would, if it were to continue after the student was admitted, endanger persons or property, cause serious disruptions in the school, or place unreasonable burdens on school staff.
      4. The school administrator may allow provisional enrollment of a nonresident student with prior behavior problems when conditions have been set under which the student would be permitted to enroll or continue.
    5. The school administrator shall send written notification of acceptance or rejection to the student’s parent(s)/ legal guardian(s) and to Planning and Student Services as follows:
      1. Early Enrollment Period:  within six weeks of receipt of the application, or by March 31, whichever is later;
      2. Late Enrollment Period for the next school year: within two weeks of receipt of the application, or by the Friday before the new school year begins, whichever is later;
      3. Late Enrollment Period for the current school year: within two weeks of receipt of the application.
    6. Notification of parents of acceptance or rejection of an application may be delayed if the Administration is not able to make a reasonably accurate projection of the early or late enrollment capacity of a school due to construction or remodeling, boundary changes, or other circumstances beyond their control.  The delay may be up to four weeks after the accurate projection can be made.
    7. The current space available for students with disabilities will be determined through the following process:
      1. The special education team at the school that the enrollment is being requested will have the parents sign a release of records form from the school that the student is currently attending.
      2. The school will request the student’s current Individual Education Plan (IEP) and his/her previous IEP.
      3. Upon receiving the IEPs, the special education team will review the goals, placement, and current services provided under the student’s current IEP.  If the student’s current IEP has been in place for less than 90 school days, his/her previous IEP will also be reviewed.
      4. Upon review of the appropriate IEPs, the special education team at the receiving school will determine how the student should  be served at his/her school based on the goals, placement and services identified through the review.
      5. The student may be considered for enrollment if all of the following criteria are met:
        1. The student can be served on the current staffing pattern in the Special Education Department without the addition of staff or services.
        2. The addition does not exceed the school’s existing caseload capacity.
        3. Space is available at the school.
        4. Space is available at the student’s grade level at the school.
    8. Students who are granted transfer requests shall be permitted to remain enrolled in a school subject to the same rules and standards as resident students, without renewed applications in subsequent years unless one of the following occurs:
      1. The student graduates;
      2. The student is no longer a Utah resident;
      3. The student is suspended or expelled from school;
      4. The District determines that enrollment within the school will exceed the school’s open enrollment threshold.
    9. When the District determines that enrollment within the school will exceed the school’s open enrollment threshold, determination of which nonresident students will be excluded from continued enrollment in a school during a subsequent year is based upon time in the school, with those most recently enrolled excluded first and the use of a lottery system when multiple nonresident students have the same number of school days in the school.  Nonresident students who will not be permitted to continue their enrollment shall be notified no later than March 15 of the current school year.
    10. Once a transfer request is granted, the student may continue to attend the school until completion.
    11. Students who are granted transfer requests are obligated to remain at the requested school for at least one school year.
    12. Unless provisions have previously been made for enrollment in another school, a nonresident school/district releasing a student from enrollment shall immediately notify the district/school of residence, which shall enroll the student in the resident district and take such additional steps as may be necessary to ensure compliance with laws governing school attendance.
    13. The parent(s)/guardian(s) of the student shall arrange for the student’s transportation to and from school.  An exception may be made by the District to provide transportation on the basis of available space on an approved route within the District to the school of the student’s attendance if the student would be otherwise eligible for transportation to the same school from that point on the bus route and the student’s presence does not increase the cost of the bus route.
    14. Transfer requests are granted on an individual basis.  Although the school/Administration shall take into consideration the fact that an applicant’s brother or sister is attending the school or another school within the District, an enrollment guarantee for siblings is not implied.
    15. The parents(s)/legal guardian(s) shall be notified of the right to appeal the decision of the school administrator to the Board of Education.
    16. Students transferring from one school to another must meet the requirements of the Utah High School Activities Association with regard to eligibility for participation in athletics and activities at the receiving school.

  • Effective: 5/17/1983
  • Revision: 2/25/2014

  1. Board Directive
    The Board recognizes that non-resident students and charter school students residing in Jordan School District may at times request to be enrolled in the schools of the Jordan District.  The District Administration is therefore authorized to enroll non-resident students and charter school students according to the provisions of the following administrative policy, and in accordance with Utah Code §53A-2-201 through 53A-2-209, and 53A-1a-506.5.
  2. Administrative Policy
    The following administrative policy provisions shall be followed in providing for Jordan District enrollment of non-resident students and charter school students who reside in Jordan District.  Students who have previously graduated from high school or equivalent, or whose class has graduated will not be eligible for enrollment.

    1. In-State District Reciprocity
      1. Student's legal residence is the domicile of the student's custodial parent or legal guardian.
      2. Students from another district may attend Jordan District schools only after permission is granted by the receiving Jordan School District school, and by following the procedures outlined in Policy AS93 – Open Enrollment/School Choice.
      3. Student must be prepared to abide by the rules and policies of the school and the District.
      4. Charges, if any, for enrolling students from another district are to be arranged with the school districts involved.
    2. Foreign Exchange and Foreign Students
      1. Foreign exchange students may be enrolled in the District only upon meeting the following criteria:
        1. The student is sponsored by an agency approved by the Jordan Board of Education.
        2. The student and agency complete the required documents and pay such tuitions as may be established by the Board.
      2. Foreign students do not qualify for a high school diploma and do not participate in graduation ceremonies.
      3. A cap on the number of J1 foreign exchange students the District may accept is set by the Utah State Office of Education.  Jordan District’s assigned allotment of J1 foreign exchange students designates the District’s foreign exchange cap.  All J1 and F1 foreign exchange students work through Planning and Student Services Department and should not be enrolled at the local school without an Authorization to Enroll.  All F1 students require payment of tuition through the Planning and Student Services Department.
      4. All foreign exchange and foreign students must be approved for enrollment by the Board in an open meeting of the Board.
    3. Non-Utah Residents
      1. Non-Utah residents will be charged a per capita cost unless such tuition is waived by the Board in an open meeting of the Board.
      2. The following criteria shall be used to determine fees for non-Utah residents:
        1. The base figure will be the same cost determined to educate a student in Jordan District that was computed two school years previous.
        2. The increase in the Weighted Pupil Unit (WPU) during the past two (2) years will be added to the cost derived in C.2.a.
        3. If the student is to receive or chooses to participate in programs of the District that are heavily subsidized by state or local funding (i.e., Special Education, CTE, Dual Immersion, International Baccalaureate, etc.), the amount charged will be increased by the average cost per student of that program.
      3. All non-resident and foreign students need a release from the Planning and Student Services administrator to enroll in Jordan School District.
      4. The following criteria will be applied to determine if the student will not be charged a tuition fee:
        1. The child's presence in the District is not for the primary purpose of attending school.
        2. The child's physical, mental, moral, or emotional health would best be served by considering the child to be a resident for school purposes.
        3. The child is prepared to abide by the rules and policies of the school and the District in which attendance is sought.
        4. The child resides with a responsible adult who has been appointed guardian by a court of jurisdiction.
    4. Resident Charter School Students
      1. Student’s legal residence is the domicile of the student’s custodial parent or legal guardian.
      2. Resident students attending a charter school may attend Jordan School District schools as follows:
        1. Resident students attending a charter school may attend their school of residence the following school year if written notification of intent to enroll in the school of residence is submitted to the student’s charter school and the school of residence no later than June 30 of the current year.
        2. After June 30, a resident students enrolled in a charter school may attend Jordan School District schools the following school year only after written release is obtained from the charter school and written permission to enroll is granted by the requested school.
        3. During the school year, resident students attending a charter school may attend their school of residence if there is space available, or a school other than their school of residence by following the procedures outlined in this policy and in Policy AS93—Open Enrollment School Choice.

  • Effective: 9/9/1969
  • Revision: 2/25/2014

  1. Board Directive
    The Board delegates to the Administration responsibility for devising and implementing an adequate system for registration, enrollment, and student accounting.
  2. Administrative Policy
    The Department of Planning and Student Services shall organize and maintain a system of student accounting including a monthly verification of membership.

    1. Students shall be registered at their boundary school.  Each student's address shall be checked at the school to verify that the student's primary residence is within the school's boundary.  For purposes of determining the place of residence of a student, "residence" means the primary and permanent residence of the student’s parent(s)/legal guardian(s) even though the student or family temporarily resides elsewhere.  Temporary, vacation, and secondary rented homes, apartments or other dwellings shall not be considered for purposes of student residency.
    2. A special placement/registration permit is required by the Department of Planning and Student Services for students in the following categories:
      1. Students seeking reentry after having been excluded from school.  (Placement by the Appeals Committee is required.)
      2. Students who are non-immigrant, foreign exchange students.
      3. Non-resident students not living with at least one natural parent or with a legal guardian.
    3. Students wishing to transfer from their Jordan District boundary school should do so in accordance with District policy AS93—Open Enrollment/School Choice.  Students transferring from one school to another must meet the requirements of the Utah High School Activities Association with regard to eligibility for participation in athletics and activities at the receiving school.
    4. Within 14 days after enrolling a transfer student, and simultaneous with enrolling a military student, a school shall request a certified copy of his/her record directly from the student’s previous school.
    5. Any school requested to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of a request for a military child’s records; however, if the record has been flagged as a “Missing Child,” the record may not be forwarded and the requested school shall notify the local police department of the request.
    6. Permanent records shall be initiated by the school for all children entering the District according to the criteria set forth in the Planning and Student Services manual.
      1. Permanent records should only be transferred to the receiving school after a written request is received from that school.  A parental release is not required when transferring student records from one school to another.
        1. Maintain a record of the date the transfer request was received and the date and school where the record was sent.
        2. Transfer the original records for students in grades K through 8.
          1. Discard duplicate and non-essential materials from the file, making sure test scores, report cards, health records and pertinent information about the student remains.
          2. Complete the exit date, membership and all folder information on the file before sending to the receiving school.
        3. Transfer a certified copy of records for students in grades 9 through 12 to requesting schools outside of Jordan School District.
          1. The original records shall then be archived at the high school the student last attended.
          2. Original records for ninth grade students shall be transferred at the end of the year to the feeder system high school to be archived.
          3. Certified copies shall contain an official school seal, are stamped “Official”, and contain a cover letter or other means to certify the school records are official copies.
        4. Transfer the original records for students in grades 9 through 12 to requesting Jordan School District schools.
          1. The original records shall then be archived at the high school the student last attended.
          2. Original records for ninth grade students shall be transferred at the end of the year to the feeder system high school to be archived.
      2. The permanent records of students in grades K-8 who leave the District shall remain in the school until requested by the receiving school.
    7. Each school shall have a hard copy containing demographic information and class schedule for each student, including all new students, that is readily accessible in case of a power failure or other emergency situation.
    8. Teachers shall make daily attendance checks for the purpose of verifying average daily membership for allocation of minimum school funds and other relevant purposes including awarding grades and credits.
      1. The absentee report and check-in/check-out sheets or forms shall be properly recorded, and will become the daily attendance report.
      2. All enrollment and attendance shall be recorded through the District student accounting system.

  • Effective: 8/27/1969
  • Revision: 5/22/2012
  • Reviewed: 12/10/2013

  1. Board Directive
    The Board has the power to establish, locate, and maintain kindergarten, elementary, secondary and vocational schools in accordance with Utah Codes §53A-2-2-201 and 53A-3-4-402.  The Board shall require evidence of student eligibility to attend the public schools of Jordan District and directs the Administration to establish policy for student eligibility.
  2. Administrative Policy
    1. Residential Eligibility
      All children and youth who have a verifiable residence in the District, and who are otherwise qualified, shall be entitled to attend the public schools, kindergarten through twelfth grade (K-12).
    1. Age of Entrance into Kindergarten
      Children seeking to enter school must be at least five years of age before September 2nd of the year in which admission is sought – Utah Code §53A-3-4-402 (6).  The only exception will be a military child, as defined in Utah Code 53A-1-10-1001, who does not meet the deadline if the student has previously attended kindergarten or a higher grade as a resident in another state.
    2. Age of Entrance into First Grade
      1. Kindergarten attendance is not mandatory, but school attendance at age six (6) is mandatory unless the child is excused according to Utah State Code §53A-11-1-102.  A child may be placed in the first grade even though the child did not meet the entry day for kindergarten the previous year if a full year of kindergarten was completed in another state or private school provided there is convincing evidence that the child has the skills necessary to succeed in first grade.  (As per letter from the State Office of Education, July 28, 2006.)
      2. Once a child is enrolled in school in the appropriate grade, the local school educational team comprised of a school administrator, parent(s)/legal guardian(s), teacher(s), and guidance personnel may make changes in the placement of a child based upon a professional determination that such a change is in the best interest of the child.  (See Policy AS64—Student Retention and Acceleration).
    3. Birth Certificate
      1. An original birth certificate issued by the Bureau of Vital Statistics shall be required of all children at the time of their entrance into kindergarten.  Exceptions, if any, must be approved by the  administrator of Planning and Student Services Department.
      2. A certified birth certificate may be required of first (1st) grade registrants at the discretion of the school principal.  A certified birth certificate may also be required in special cases brought up for review.
      3. Upon enrollment of a student for the first time in a particular school, that school shall notify in writing the person enrolling the student that within 30 days he/she must provide either a certified copy of the student's birth certificate, or other reliable proof of the student's identity and age, together with an affidavit explaining the inability to produce a copy of the certified birth certificate.  In all cases, if a person enrolling a student indicates a birth certificate from the Bureau of Vital Statistics cannot be obtained for whatever reason, the school shall refer that person to the Planning and Student Services Department prior to enrollment.
      4. 4. Upon failure of a person enrolling a student to comply with the above, the school shall notify that person in writing that unless he/she complies within 10 days, the case shall be referred to the local law enforcement authority for investigation. If compliance is not obtained within that 10-day period, the school shall refer the case to the local law enforcement agency. The school shall immediately report to the local law enforcement authority any affidavit received which appears inaccurate or suspicious—Utah Code §53A-11-5-503.
    4. Health Examination
      1. Physical and dental examinations made prior to kindergarten registration shall be recommended for all children entering Jordan District schools.
      2. Immunizations that are required for school entry must be on file according to Policy AS87—Immunization.
    5. Homeless Students
      1. The Administration recognizes the importance of requiring and maintaining necessary records for all students.  However, the Administration also recognizes the importance of removing barriers for homeless students to enroll and participate in school.  Under the McKinney-Vento Act, homeless students are entitled to immediate enrollment and full participation even if they are unable to produce records normally required for enrollment, such as previous academic records, medical records, proof of residency, birth certificate, or other documentation.  42 U.S.C. §11432(g)(3)(C) and (g)(1)(H), (I)
        1. Homeless students shall be enrolled immediately.
        2. Homeless students will be granted full participation in school activities and programs.  They cannot be excluded based on their inability to present the following information:
          1. Immunization records
          2. Medical records
          3. Birth certificate
          4. Previous school records or transcripts
          5. Guardianship records
          6. Proof of residency
          7. Other required documentation
      2. Homeless students have three options for choice of school to attend:
        1. School of origin (the school the child has attended when permanently housed)
        2. School of origin (the school the child last attended)
        3. The school closest to the shelter or other temporary housing
      3. The school will continue efforts to assist the student in completing necessary and important records especially all immunization information.
      4. The school will work closely with the District Outreach/Homeless Liaison.