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  • Effective: 11/26/1991
  • Revision: 2/25/2014

  1. Board Directive
    The Board subscribes to the philosophy of educational choice and enrollment options for Jordan District students within the limits of classroom space and staff availability.  The Board recognizes that providing options for children and families optimizes student learning.  Therefore, the Board delegates to the Administration responsibility for developing policy for management of a school choice program.
  2. Administrative Policy
    The Administration shall administer the open enrollment program according to the following administrative policy provisions:

    1. Students who wish to attend a school other than the resident school may file a request for an open enrollment transfer at the school they desire to attend.
    2. Early enrollment period transfer requests shall be considered on a first-come, first-served basis from December 1 through the third Friday in February each year.  Approved transfer requests shall become effective the following school year.
    3. Late enrollment period transfer requests shall be considered on a first-come, first-served basis after the third Friday in February each year.  Approved transfer requests shall become effective the following school year or the current year, as indicated on the request form.
    4. The school administrator of the requested school shall accept the transferring student subject to the following:
      1. Space, staff, and programs are available to accommodate the student.
      2. The student has not committed serious infractions of the law or school rules, including rules of the requested school/District.
      3. The student has not been guilty of chronic misbehavior that would, if it were to continue after the student was admitted, endanger persons or property, cause serious disruptions in the school, or place unreasonable burdens on school staff.
      4. The school administrator may allow provisional enrollment of a nonresident student with prior behavior problems when conditions have been set under which the student would be permitted to enroll or continue.
    5. The school administrator shall send written notification of acceptance or rejection to the student’s parent(s)/ legal guardian(s) and to Planning and Student Services as follows:
      1. Early Enrollment Period:  within six weeks of receipt of the application, or by March 31, whichever is later;
      2. Late Enrollment Period for the next school year: within two weeks of receipt of the application, or by the Friday before the new school year begins, whichever is later;
      3. Late Enrollment Period for the current school year: within two weeks of receipt of the application.
    6. Notification of parents of acceptance or rejection of an application may be delayed if the Administration is not able to make a reasonably accurate projection of the early or late enrollment capacity of a school due to construction or remodeling, boundary changes, or other circumstances beyond their control.  The delay may be up to four weeks after the accurate projection can be made.
    7. The current space available for students with disabilities will be determined through the following process:
      1. The special education team at the school that the enrollment is being requested will have the parents sign a release of records form from the school that the student is currently attending.
      2. The school will request the student’s current Individual Education Plan (IEP) and his/her previous IEP.
      3. Upon receiving the IEPs, the special education team will review the goals, placement, and current services provided under the student’s current IEP.  If the student’s current IEP has been in place for less than 90 school days, his/her previous IEP will also be reviewed.
      4. Upon review of the appropriate IEPs, the special education team at the receiving school will determine how the student should  be served at his/her school based on the goals, placement and services identified through the review.
      5. The student may be considered for enrollment if all of the following criteria are met:
        1. The student can be served on the current staffing pattern in the Special Education Department without the addition of staff or services.
        2. The addition does not exceed the school’s existing caseload capacity.
        3. Space is available at the school.
        4. Space is available at the student’s grade level at the school.
    8. Students who are granted transfer requests shall be permitted to remain enrolled in a school subject to the same rules and standards as resident students, without renewed applications in subsequent years unless one of the following occurs:
      1. The student graduates;
      2. The student is no longer a Utah resident;
      3. The student is suspended or expelled from school;
      4. The District determines that enrollment within the school will exceed the school’s open enrollment threshold.
    9. When the District determines that enrollment within the school will exceed the school’s open enrollment threshold, determination of which nonresident students will be excluded from continued enrollment in a school during a subsequent year is based upon time in the school, with those most recently enrolled excluded first and the use of a lottery system when multiple nonresident students have the same number of school days in the school.  Nonresident students who will not be permitted to continue their enrollment shall be notified no later than March 15 of the current school year.
    10. Once a transfer request is granted, the student may continue to attend the school until completion.
    11. Students who are granted transfer requests are obligated to remain at the requested school for at least one school year.
    12. Unless provisions have previously been made for enrollment in another school, a nonresident school/district releasing a student from enrollment shall immediately notify the district/school of residence, which shall enroll the student in the resident district and take such additional steps as may be necessary to ensure compliance with laws governing school attendance.
    13. The parent(s)/guardian(s) of the student shall arrange for the student’s transportation to and from school.  An exception may be made by the District to provide transportation on the basis of available space on an approved route within the District to the school of the student’s attendance if the student would be otherwise eligible for transportation to the same school from that point on the bus route and the student’s presence does not increase the cost of the bus route.
    14. Transfer requests are granted on an individual basis.  Although the school/Administration shall take into consideration the fact that an applicant’s brother or sister is attending the school or another school within the District, an enrollment guarantee for siblings is not implied.
    15. The parents(s)/legal guardian(s) shall be notified of the right to appeal the decision of the school administrator to the Board of Education.
    16. Students transferring from one school to another must meet the requirements of the Utah High School Activities Association with regard to eligibility for participation in athletics and activities at the receiving school.

  • Effective: 9/9/1969
  • Revision: 2/25/2014

  1. Board Directive
    The Board delegates to the Administration responsibility for devising and implementing an adequate system for registration, enrollment, and student accounting.
  2. Administrative Policy
    The Department of Planning and Student Services shall organize and maintain a system of student accounting including a monthly verification of membership.

    1. Students shall be registered at their boundary school.  Each student's address shall be checked at the school to verify that the student's primary residence is within the school's boundary.  For purposes of determining the place of residence of a student, "residence" means the primary and permanent residence of the student’s parent(s)/legal guardian(s) even though the student or family temporarily resides elsewhere.  Temporary, vacation, and secondary rented homes, apartments or other dwellings shall not be considered for purposes of student residency.
    2. A special placement/registration permit is required by the Department of Planning and Student Services for students in the following categories:
      1. Students seeking reentry after having been excluded from school.  (Placement by the Appeals Committee is required.)
      2. Students who are non-immigrant, foreign exchange students.
      3. Non-resident students not living with at least one natural parent or with a legal guardian.
    3. Students wishing to transfer from their Jordan District boundary school should do so in accordance with District policy AS93—Open Enrollment/School Choice.  Students transferring from one school to another must meet the requirements of the Utah High School Activities Association with regard to eligibility for participation in athletics and activities at the receiving school.
    4. Within 14 days after enrolling a transfer student, and simultaneous with enrolling a military student, a school shall request a certified copy of his/her record directly from the student’s previous school.
    5. Any school requested to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of a request for a military child’s records; however, if the record has been flagged as a “Missing Child,” the record may not be forwarded and the requested school shall notify the local police department of the request.
    6. Permanent records shall be initiated by the school for all children entering the District according to the criteria set forth in the Planning and Student Services manual.
      1. Permanent records should only be transferred to the receiving school after a written request is received from that school.  A parental release is not required when transferring student records from one school to another.
        1. Maintain a record of the date the transfer request was received and the date and school where the record was sent.
        2. Transfer the original records for students in grades K through 8.
          1. Discard duplicate and non-essential materials from the file, making sure test scores, report cards, health records and pertinent information about the student remains.
          2. Complete the exit date, membership and all folder information on the file before sending to the receiving school.
        3. Transfer a certified copy of records for students in grades 9 through 12 to requesting schools outside of Jordan School District.
          1. The original records shall then be archived at the high school the student last attended.
          2. Original records for ninth grade students shall be transferred at the end of the year to the feeder system high school to be archived.
          3. Certified copies shall contain an official school seal, are stamped “Official”, and contain a cover letter or other means to certify the school records are official copies.
        4. Transfer the original records for students in grades 9 through 12 to requesting Jordan School District schools.
          1. The original records shall then be archived at the high school the student last attended.
          2. Original records for ninth grade students shall be transferred at the end of the year to the feeder system high school to be archived.
      2. The permanent records of students in grades K-8 who leave the District shall remain in the school until requested by the receiving school.
    7. Each school shall have a hard copy containing demographic information and class schedule for each student, including all new students, that is readily accessible in case of a power failure or other emergency situation.
    8. Teachers shall make daily attendance checks for the purpose of verifying average daily membership for allocation of minimum school funds and other relevant purposes including awarding grades and credits.
      1. The absentee report and check-in/check-out sheets or forms shall be properly recorded, and will become the daily attendance report.
      2. All enrollment and attendance shall be recorded through the District student accounting system.