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Tag: Permits/Special Attendance

Published on
  • Effective: 11/26/1991
  • Revision: 11/13/18
  1. Board Directive
    The Board subscribes to the philosophy of educational choice and enrollment options for Jordan District students within the limits of classroom space and staff availability.  The Board recognizes that providing options for children and families optimizes student learning.  Therefore, the Board delegates to the Administration responsibility for developing policy for management of a school choice program.
  2. Administrative Policy
    The Administration shall administer the open enrollment program according to the following administrative policy provisions and in accordance with Utah Code § 53G-6-402 and-403 (2018):

    1. Open Enrollment/Permit Process
      1. Students who wish to attend a school other than their resident school may file a request for an open enrollment transfer (permit) at the school they desire to attend. Applications are submitted online through the District website.
      2. Permit requests will be approved subject to the conditions as outlined in the document “School Permit Procedures”. This document shall be reviewed annually by the Board of Education.
    2. Accepting Permit Students
      The school administrator of the requested school shall accept the transferring student subject to the conditions set forth in document “School Permit Procedures” and subject to the following:

      1. Space, staff, and programs are available to accommodate the student.
      2. The District shall not be required to provide any program that it has not previously provided to its own students. If the District does not offer a program that the student requires, that fact shall be considered in reviewing the student's application.
      3. The student has not committed serious infractions of the law or school rules, including rules of the requested school/District.
      4. The student has not been guilty of chronic misbehavior that would, if it were to continue after the student was admitted, endanger persons or property, cause serious disruptions in the school, or place unreasonable burdens on school staff.
      5. The school administrator may allow provisional enrollment of a nonresident student with prior behavior problems when conditions have been set under which the student would be permitted to enroll or continue.
      6. Standards may not include previous academic performance (i.e. test scores, grades), athletic or other extra-curricular ability
    3. Permits for Students with Disabilities

      The student may be considered for enrollment if all of the following criteria are met:

      1. The student can be served on the current staffing pattern in the Special Education Department without the addition of staff or services.
      2. The addition does not exceed the school’s existing caseload capacity.
      3. Space is available at the school and in the student’s grade level.
    4. Duration of Permit
      1. Students who are granted transfer requests shall be permitted to remain enrolled in a school subject to compliance with the same rules and standards as resident students, without renewed applications in subsequent years unless one of the following occurs:
        1. The student graduates
        2. The student is no longer a Utah resident
        3. The student is suspended or expelled from school
        4. The District determines that enrollment within the school will exceed the school’s open enrollment threshold.
      2. Students who are granted transfer requests are obligated to remain at the requested school for at least one school year.
    5. Transportation
      The parent(s)/guardian(s) of the student shall arrange for the student’s transportation to and from school.
    6. Appeals

      The parents(s)/legal guardian(s) shall be notified of the right to appeal the decision of the school administrator to the Board of Education.

Published on
  • Effective: 9/9/1969
  • Revision: 2/25/2014
  1. Board Directive
    The Board delegates to the Administration responsibility for devising and implementing an adequate system for registration, enrollment, and student accounting.
  2. Administrative Policy
    The Department of Planning and Student Services shall organize and maintain a system of student accounting including a monthly verification of membership.

    1. Students shall be registered at their boundary school.  Each student's address shall be checked at the school to verify that the student's primary residence is within the school's boundary.  For purposes of determining the place of residence of a student, "residence" means the primary and permanent residence of the student’s parent(s)/legal guardian(s) even though the student or family temporarily resides elsewhere.  Temporary, vacation, and secondary rented homes, apartments or other dwellings shall not be considered for purposes of student residency.
    2. A special placement/registration permit is required by the Department of Planning and Student Services for students in the following categories:
      1. Students seeking reentry after having been excluded from school.  (Placement by the Appeals Committee is required.)
      2. Students who are non-immigrant, foreign exchange students.
      3. Non-resident students not living with at least one natural parent or with a legal guardian.
    3. Students wishing to transfer from their Jordan District boundary school should do so in accordance with District policy AS93—Open Enrollment/School Choice.  Students transferring from one school to another must meet the requirements of the Utah High School Activities Association with regard to eligibility for participation in athletics and activities at the receiving school.
    4. Within 14 days after enrolling a transfer student, and simultaneous with enrolling a military student, a school shall request a certified copy of his/her record directly from the student’s previous school.
    5. Any school requested to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of a request for a military child’s records; however, if the record has been flagged as a “Missing Child,” the record may not be forwarded and the requested school shall notify the local police department of the request.
    6. Permanent records shall be initiated by the school for all children entering the District according to the criteria set forth in the Planning and Student Services manual.
      1. Permanent records should only be transferred to the receiving school after a written request is received from that school.  A parental release is not required when transferring student records from one school to another.
        1. Maintain a record of the date the transfer request was received and the date and school where the record was sent.
        2. Transfer the original records for students in grades K through 8.
          1. Discard duplicate and non-essential materials from the file, making sure test scores, report cards, health records and pertinent information about the student remains.
          2. Complete the exit date, membership and all folder information on the file before sending to the receiving school.
        3. Transfer a certified copy of records for students in grades 9 through 12 to requesting schools outside of Jordan School District.
          1. The original records shall then be archived at the high school the student last attended.
          2. Original records for ninth grade students shall be transferred at the end of the year to the feeder system high school to be archived.
          3. Certified copies shall contain an official school seal, are stamped “Official”, and contain a cover letter or other means to certify the school records are official copies.
        4. Transfer the original records for students in grades 9 through 12 to requesting Jordan School District schools.
          1. The original records shall then be archived at the high school the student last attended.
          2. Original records for ninth grade students shall be transferred at the end of the year to the feeder system high school to be archived.
      2. The permanent records of students in grades K-8 who leave the District shall remain in the school until requested by the receiving school.
    7. Each school shall have a hard copy containing demographic information and class schedule for each student, including all new students, that is readily accessible in case of a power failure or other emergency situation.
    8. Teachers shall make daily attendance checks for the purpose of verifying average daily membership for allocation of minimum school funds and other relevant purposes including awarding grades and credits.
      1. The absentee report and check-in/check-out sheets or forms shall be properly recorded, and will become the daily attendance report.
      2. All enrollment and attendance shall be recorded through the District student accounting system.